New Horizon Scholars School Thane

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Section B: Writing Skills
Practice Assignment
Notice Writing

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What Information Should You Include When Writing a Notice?
A notice is a formal document that gives some message. You should mention the following
important information in a notice. (What, When, Where, Who, and How). Directing, giving
information, appealing, intimation, ultimatum, etc.

It can be about: National Sports Event, National Seminar, International Conference, Technical
Fest, Cultural Fest, Employees New HR Policies, Availability of books, Magazine /Newsletter/
Book Launch/publication, Prize Distribution Ceremony, Picnic Trip, Outstation School trip,
Shifting of classes, offices, donation camp, expert lecture, Student Development Programme,
Personality Development Programme, Train the trainers by IIT’s for teachers, etc.

Name of Authority
When you are writing a notice for a targeted group of audience, it is important to mention
the entity that is providing the notice. Otherwise, it can cause a lot of confusion. Always
mention the name of the organization at the top before starting the rest of the notice. This is
a very, essential step as anyone who has any questions or queries regarding the notice could
contact the authority directly. It also helps in a better understanding of the notice.

Example

New Horizon Scholars School, Thane

NEW HORIZON SCHOLARS SCHOOL, THANE

New horizon scholars’ School, thane (x)

(If the name of the organization is not given in the question Paper, Write XYZ,
School/ Institute/ Industry/ Firm/ Organization/College and one can also put up the
assumed name of the organization. It is always recommended in board
examination, does not to use your own school’s name, always write a random
assumed name)

Title
You must mention the title at the top after you have mentioned the name of the
organization. Make sure to write NOTICE at the top center in bold and all in capital
letters. This will draw attention to the word notice.

A notice is a formal document which is why the date is important. You must mention the
date below the title on the left side. This is because many important notices are written for a
certain time period. It allows the readers to gain clarity on the purpose of the notice.

Date (MM, DD, YY) EX: January 14, 2021

(DD, MM, YY) EX: 14th January 2021

26.8.23 (x) or 2.09.23(x) or 02.08.2023

(However, correct but not admissible, it is advised to use the
Same)
(First two both the above-given ways are correct)

Heading/ Subject/ Title/ Attention Line

Heading/subject/Title should be mentioned after the date line. The heading is important
because it clarifies the purpose of the notice. You can mention the reason for the notice in the
heading. (Ex: An Emergency Meeting with the Board of Directors) It also helps in organizing
information in a proper structure.

EX: A Two Days International Conference on Healthy India, Wealthy India.

Conference on Healthy India, Wealthy India (x)
International Conference
Availability of Book Vendor in the School (for Grades 7th to 10th)
 Registration Process in DSO Sports
Inter-school Cricket Competition
National Level Musical Concert

Body (Agenda) important is the day, date, time, and venue.

The next part is the body. The body contains clear, brief, and to-the-point
information/instruction/appeal/requirement/public awareness, etc. It is an important text of
the notice that contains the actual message. Make sure to make it as concise as possible.

Writer's Name (Signature followed by Name followed by designation)

At the end of the notice, you have to mention the name of the writer/issuing authority. It
should also mention the designation of the writer along with the signature or stamp. This
proves the validity/authenticity of the notice. It lets the readers know that the notice is not
fake.

Note: A Notice should be written inside the box, use a pencil to draw a box (double run
your pencil to make it clearly visible). Name of the Organization (increased font size can be
used), The word NOTICE should be written in capital. Take care of proper spacing (left
indentation and write indentation)

Sample Notice Format

Optional Logo NEW HORIZON EDUCATION SOCIETY Motto Optional
ANAND NAGAR, KAVESAR (W) 400615

NOTICE At the center, bold and in capital

Date: January 10, 2020 Left side and MM/DD/YY

Subject/title At the center

Main Body _________________________________________________________________

Day, Date, Time, Venue is important / adhere to the word limit 50

Relevant event and occasion information

Signature
Signature line
Name
Name of the person issuing the Notice
Designation
Post/Designation EX. Secretary, Principal, Director etc.
 varun

Soved Example
DAV PUBLIC SCHOOL, OFF LBS MARG, NEW DELHI
NOTICE
January 4, 2021

Investiture Ceremony, 2021

Dear all, you are hereby informed that our school’s ‘Investiture Ceremony’ is going to be held
on January 23, 2021, from 11 am to 12 pm on a virtual platform using Zoom App. You all are
cordially invited to witness the event with the oath-taking ceremony of the different student
cadres. This ceremony will be presided over by our school’s Hon’ble Chairman Dr. Mrs. Deepa
Ganguly, which will be a pride moment for all of us. Kindly join the event and motivate the
young leaders of your school.

The Link to join the programme will be sent via the school DAV-12 App, a day before the
ceremony on January 22, 2021. For any further clarification kindly, contact the undersigned.

VivekG
Master Vivek Gupta
In-charge Event Head & Head Boy
Draft the following:
Q.1. you are Deepank/ Dorothy, the secretary of the Dance and Drama Society of
the Sanskriti School, Patna. Write a notice for your school notice board inviting
students to give their names for Talent Competition. (50 words)
Clues: Special Attraction of the event, Any Chief Guest consented to be present in the
programme, day, date time, venue of the programme, Theme-based competition (dance and
drama), who, how, when, and where the auditions will be done. Selected ones to get the chance
to perform on a renowned public platform or on reality television show.

Q.2. R.J. Public School is located in the Central Government employee’s

residential colony. The Cultural Society of the school has decided to organize a
fancy-dress show on the 25th of January in which each participant will wear a
dress particular to his/her religion. The aim is to show the cultural diversity of
India. As secretary, write a notice in about 50 words inviting the names of those
who want to participate and provide the necessary details of the event. (4 marks)
[CBSE (Delhi) 2017]

Clues: Theme, Day, date, time, venue of the event, who can participate, the target age group, any
special appearance will be there during the event from Bollywood, public figures or people of
rank. Any specific criteria to be maintained, if this is sponsored event, if there are any
registration charges, are there any prizes kept for the 1st, 2nd and 3rd category.

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(As per the latest paper pattern total marks allotted for Notice Writing is 4
Marks and the division is Format- 1, Content -2, Expression -1)

(For UT-1, it will be of 5 Marks)

Q.3.You are Tanishk/Tanishka Sharma, Chairman Director (CMD)of APG

Technologies Ltd. 1139, Sector- II, Gurgaon. Your company has won Digital
India Award, 2022. You have planned to celebrate the occasion by throwing a
party in the presence of Shri Radharaman Rao, Minister of State for Education,
 Communication, and Information Technology. You have asked your company
secretary Ms. Neeta to draft a notice in about 50 words to invite all the employees
and prestigious personalities to celebrate the grand victory in the field of
Technology.

Submit thethe
Submit solved worksheet
assignments in the
in the Creative assignment
writing section
skills Book on or beforeon or before June
23.06.2023
22, 2023