October 14, 2010

MEMORANDUM CIRCULAR
NUMBER 2010-020

PROFESSIONALIZATION OF PNP LOGISTICS MANAGEMENT SYSTEM

1. REFERENCES:

a. Republic Act 8551, otherwise known as the “Philippine National Police

Reform and Organization Act of 1998”;
b. Presidential Decree No. 1445, otherwise known as the “Government Auditing
Code of the Philippines”;
c. Notice of Organization, Staffing and Compensation Action (NOSCA) dated
March 26, 1998;
d. Department of Budget and Management (DBM) Budget Circular No. 2004-3
dated March 6, 2004 with subject “Conversion of Positions Performing Staff/Non-
Technical Functions”;
e. PNP Memorandum Circular No. 2008-12, dated August 13, 2008 with subject
“Logistics Eligibility and Placement Policy”;
f. NAPOLCOM Memorandum Circular No. 2007-006, with subject “Prescribing
the New Guidelines Governing Property Accountability and Responsibility including the
Delineation of Duties and Functions of Concerned PNP Officers and Personnel”; and
g. PNP Integrated Transformation Program.

2. OBJECTIVE

The professionalization of Logistics Management System is in line with the PNP’s

program thrust on logistical transformation. In the pursuit of this objective, the Logistics
Eligibility and Placement Policy was formulated to set guidelines and qualification for the
conferment of PNP Logistics Eligibility to qualified personnel. It likewise provides that
the PNP Logistics Eligibility shall be a primary requirement for placement of personnel
in the Logistics unit/office.

This Circular aims to institutionalize the placement of PNP logistics eligible

personnel to Logistics unit/office.

3. SCOPE

a. This Circular implements the policies of PNP Memorandum Circular No.

2008-12 better known as the “Logistics Eligibility and Placement Policy”. It further
provides for the guidelines and policies for the mandatory qualifications/requirements of
PNCO and NUP for the conferment of PNP Logistics Eligibility and the designation or
placement of eligible PNCOs and NUP in key logistics positions.

b. Furthermore, this Circular also provides for the maximum tour of duty and
tenure in key logistics positions.

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4. DEFINITION OF TERMS

For purposes of this Circular, the following terms are hereby defined:

a. Administrative Positions - all other positions in the Logistics family not

considered as key positions.

b. Designating Authority – refers to the Chief, PNP, RDs, PROs, Dirs,

NSUs, and other PNP officers who has authority to designate Supply Accountable
Officers and RSPNCOs in the PNP and their respective jurisdictions in accordance with
the procedure and requirements of this Circular.

c. Basic Logistics Course – a competency course for PNCOs and NUP

which aims to develop and enhance the skills on various logistics operations of aspiring
Supply Officers or those who are willing to perform other logistics related functions.
This course is annually conducted by the Directorate for Logistics in coordination with
the PNP Training Service (PNPTS).

d. Bond – a contract of obligation in writing and under seal, by which a

bonding entity authorized for such purpose by law, guarantees to indemnify the
employer of the bonded employee in case of loss of government equipment, whether
total or partial, regardless of the circumstances surrounding the loss.

e. Chief, Regional Logistics and Research and Development Division

(RLRDD) - during the PC/INP era, they were popularly known as R4. Hence, until today,
the C, RLRDD is usually addressed in the PROs as R4. They are usually tasked to
manage logistics functions in the PROs.

f. Designation - refers to the temporary assignment, which is covered by

appropriate office orders, of additional specific duties and responsibilities as defined in
the designated position, to be performed by a public official that can be terminated on
the grounds of incompetence/disqualification of the designated personnel or the
abolition/deactivation of the designated position.

g. Eligible – refers to any PNP personnel who is in the PNPLEL, qualified to

be designated to any position in the logistics family as provided in MC 2008-12 and this
Circular.

h. Key Positions – refers to Logistics Family positions categorized and

defined in MC 2008-12, to further include Supply Accountable Officers and RSPNCOs.

i. Logistics Management Course – a specialized competency course for

Police Commissioned Officers (PCOs) annually conducted by the Directorate for
Logistics and the PNP Training Service (PNPTS).

j. Logistics Office – shall mean the Directorate for Logistics (DL), Regional
Logistics and Research and Development Division (RLRDD) and the Logistics Division
or Logistics Section/Logistics Management Section of NSUs to include other offices
performing logistics-related functions such as the Logistics Support Service (LSS),
Engineering Service (ES) and Headquarters Support Service (HSS).

k. Logistics Officer - shall pertain to the Chief, Regional Logistics and

Research and Development Division (RLRDD); Chief, Logistics Division and Chief,
Logistics Section/Logistics Management Section of NSUs and other heads of logistics
offices/units of the PNP.

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 l. Maximum Tenure - the maximum number of years, continuous or
cumulative, that a Police Commissioned Officer (PCO) and Police Non-Commissioned
Officer (PNCO) may hold a particular key position in the Logistics office.

m. Original Office/Unit - this refers to police units which originally hired the
personnel. This usually connotes the office/unit where the plantilla item of an NUP was
granted.

n. Other Logistics Training/Course – refers to 30-days (minimum) training

courses or seminars acquired in the Philippines or abroad which are related to the
practice of logistics, provided that the PNP personnel who underwent such training were
issued appropriate PNP-NHQ Orders. This includes the AFP Logistics Intermediate
Course (AFPLOIC) and Certificate Course in Supply Chain Management, without
prejudice to other course titles.

o. PNP Logistics Eligibility List (PNPLEL) – refers to the roster of PNP

personnel who were issued appropriate PNP-NHQ orders after being conferred with
PNP Logistics Eligibility by the Logistics Steering Committee (LSC) or the Logistics
Eligibility and Placement Board (LEPB) upon satisfaction of the required training,
education, experience and rank/plantilla position and does not possess any grounds for
disqualification enumerated in MC 2008-12.

p. PNP Logistics Family – all PNP units performing logistics functions to

include the personnel assigned thereat. For purposes of this Circular, it shall mean all
personnel assigned at the Directorate for Logistics (DL), Logistics Support Service
(LSS), Engineering Service (ES), Headquarters Support Service (HSS), Regional
Logistics and Research and Development Division (RLRDD), Logistics Division or
Logistics Section/Logistics Management Section of NSUs as well as the RSPNCO and
Supply Accountable Officers under the PNP units.

q. Responsible Supply PNCO (RSPNCO) – a designation of any eligible

PNCO as approved by the unit head who assist the Supply Accountable Officer in
performing functions for property custodianship.

r. Supply Accountable Officer (SAO) – a designation of any eligible Non-

Uniformed Personnel with Administrative Officer position title approved by the Head of
the Agency whose duties permit to require the possession or custody of government
property who is required by the law to render account to the Commission on Audit.

5. GENERAL GUIDELINES

a. The Directorate for Logistics shall be responsible in the maintenance and

updating of the PNP Logistics Eligibility List.

b. The designation to the key positions in the PNP Logistics Office shall strictly
adhere with the prescribed PNP Staffing Pattern in 3rd Level Promotion and Placement
System.

c. The placement of PNP personnel to the positions under the PNP Logistics
Family shall be based on merit and fitness as provided for under the PNP policies on
Placement and Promotion; and in accordance with the provisions of this Circular. No
personnel shall be considered for a Logistics position unless he or she meets the
qualifications set forth in this Circular.

d. Except those officers who are presently holding their positions, no PCOs and
PNCOs who are retiring within twelve (12) months shall be eligible to assume the
following positions:

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 1) Chiefs of ODL Division, Logistics Division, RLRDD;
2) Asst Chiefs of ODL Division, Logistics Division, RLRDD;
3) Section Chiefs of ODL, Logistics Section/Logistics Management
Section of NSUs, RLRDD; and
4) Responsible Supply PNCO for all PNP units/offices.

e. PNCOs who are presently assigned with the Logistics Office and promoted to
Police Inspector, shall be transferred outside the Logistics Office. Hence, they may opt
to halt or delay their career advancement and stay in the Logistics Office until they
satisfy the PNP Logistics Eligibility or opt to apply for promotion to Police Inspector and
abide with the existing policies on Promotion and Placement.

f. In the exigency of the service and in the absence of qualified NUP within the
units of the PNP for the position of Supply Accountable Officer, the Director for Logistics
shall, upon recommendation of the majority of the members of the Selection and
Screening Board, select a qualified NUP from outside the unit or from among the pool of
Supply Accountable Officers who is willing to be detailed/designated to this vacant
position, in order not to disrupt the normal flow of work on Supply and Logistics
Management of the unit.

g. The Supply Accountable Officers shall be under the direct supervision of the
Director for Logistics. It does not however, preclude Directors of PROs and NSUs from
being jointly and severally liable for any violations of this Circular committed by SAOs
under the Doctrine of Command Responsibility.

h. No designation of Supply Accountable Officers shall be processed by DPRM

without the approval and endorsement of the Director for Logistics, likewise, no
termination on designation of Supply Accountable Officers shall be processed by DPRM
without deliberation/endorsement of LSS and DL for approval of the Head of Agency
taking into consideration the reason for cancellation of detail, the level or degree of
responsibility and accountability of Supply Accountable Officer, the period needed for
turn-over of accountabilities of the outgoing to the incoming Supply Accountable Officer.

i. All documents signed by the Supply Accountable Officer shall be concurred in

by their direct supervisors for purposes of check and balance.

6. QUALIFICATION REQUIREMENTS AND SELECTION FOR THE LOGISTICS

POSITIONS

QUALIFICATIONS

a. The mandatory minimum qualification to be eligible for logistics positions

are the following:

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 MANDATORY RANK
OFFICE POSITION MINIMUM QUALIFICATION REQUIREMENT

1. Graduate of the PNP

Chiefs, Logistics Management Course or
ODL Division, its equivalent. Police Senior
Logistics Division 2. PNP logistics eligible. Superintendent
& RLRDD

1. Graduate of the PNP

Logistics Management Course or
Asst Chiefs, its equivalent.
ODL Division, 2. At least two (2) years of Police
Logistics Division continuous or accumulated Superintendent
& RLRDD assignment as Section Chief in
any Logistics Office.
NHQ / 3. PNP logistics eligible.
NSUs / 1. Graduate of the PNP
PROs Section Chiefs, Logistics Management Course or
ODL, Logistics its equivalent.
Section/Logistics 2. At least one (1) year of Police Chief
Management continuous or accumulated Inspector
Section & assignment in any Logistics
RLRDD Office.
3. PNP logistics eligible.
1. Graduate of the Basic
Logistics Course or its equivalent.
2. At least two (2) years of
Responsible
continuous or accumulated SPO1
Supply PNCO
assignment in any Logistics
Office.
3. PNP logistics eligible.

b. Any Police Commissioned Officer (PCO) who has been designated as Chief,
Logistic Section / Logistics Management Section for an accumulated period of two (2)
years and possesses the mandatory minimum qualifications shall be eligible as Asst
Chief, Logistics Division in any functional services of the Directorate for Logistics.

c. Any Police Non-Commissioned Officer (PNCO) who has served in the PNP
Logistics Family for an accumulated period of at least two (2) years and whose name is
currently included in the PNP Logistics Eligibility List may be designated to the position
of RSPNCO of the Directorial Staff and Police Stations.

d. Any NUP who has served in the PNP Logistics Family for an accumulated
period of at least five (5) years and whose name is currently included in the PNP
Logistics Eligibility List may be considered to the position of Supply Accountable Officer
of the PROs and NSUs.

e. For purposes of institutionalizing merit and fitness in the designation of

Supply Accountable Officers, following positional category with corresponding
qualification standards are hereby established:

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CATEGORY POSITION MANDATORY TRAINING, APPROPRIATE
EXPERIENCE AND ELIGIBILITY SALARY
GRADE (SG)
I Chief Supply 1. Logistics Management SG 24
Accounting and Course or its equivalent.
Monitoring Div, 2. At least seven (7) years as
LSS SAO, NSU or RSAO, PRO.
(SAO, PNP-Wide) 3. PNP logistics eligible.
II SAO, NSU 1. Basic Logistics Course or its SG 14 to SG 18
RSAO, PRO equivalent. or based on the
2. At least five (5) years as Asst. PNP Staffing
SAO, NSUs, Asst. RSAO, PROs Pattern duly
and DSAO, NCRPO. approved by
3. PNP logistics eligible. DBM
III-A DSAO, NCRPO 1. Basic Logistics Course or its SG 11 to SG 15
equivalent. or based on the
2. At least three (3) years as PNP Staffing
Asst. DSAO. Pattern duly
3. PNP logistics eligible approved by
DBM
III-B Asst. SAO, NSU 1. Basic Logistics Course or its SG 11 to SG 15
Asst. SAO, PRO equivalent. or based on the
2. At least three (3) years PNP Staffing
accumulated assignment at the Pattern duly
office of SAO. approved by
3. PNP logistics eligible. DBM
III-C PSAO, PPO 1. Basic Logistics Course or its SG 11 to SG 15
equivalent. or based on the
2. At least two (2) years as Asst. PNP Staffing
PSAO. Pattern duly
3. PNP logistics eligible. approved by
DBM
III-D SAO, CPO 1. Basic Logistics Course or its SG 11 to SG 15
equivalent. or based on the
2. At least two (2) years as Asst. PNP Staffing
SAO, CPO. Pattern duly
3. PNP logistics eligible. approved by
DBM
IV Asst. PSAO, PPO 1. Basic Logistics Course or its SG 11 to SG 15
Asst. DSAO, equivalent. or based on the
NCRPO 2. At least two (2) years PNP Staffing
accumulated assignment at the Pattern duly
office of SAO. approved by
3. PNP logistics eligible. DBM
V Asst. SAO, CPO 1. At least eight (8) hours SG 11 to SG 15
training/seminar on logistics/supply or based on the
procedures. PNP Staffing
2. At least two (2) years Pattern duly
accumulated assignment at any approved by
PNP office/unit. DBM
3. PNP logistics eligible.

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 SELECTION

a. For PCOs, in addition to the existing PNP policies, rules and regulations in the
placement of personnel to different positions in the PNP, the following will be required
for entry (reassignment/detail) into the Logistics Office:

1) PNP logistics eligible;

2) Must have the rank of at least Police Chief Inspector;
3) Must be a graduate of the Logistics Management Course or its
equivalent training provided it is in accordance with the provisions of this Circular; and
4) Must have passed the Board Interview.

b. In the selection of Logistics Officers in the PROs and NSUs, the Logistics
Board of Officers organized in their respective units shall convene and screen
applicants guided by the qualifications herein set forth. In addition, the following criteria
in the evaluation of candidates shall be considered:

1) PNP logistics eligible;

2) Performance Evaluation Rating of at least Very Satisfactory (VS) for
the last two (2) consecutive semesters;
3) Non- Money and Property Accountability clearance;
4) Integrity and service reputation; and
5) DI Clearance.

c. For RSPNCOs, in addition to the existing PNP policies, rules and regulations
in the placement of personnel to different positions in the PNP, the following mandatory
minimum qualifications will be required for entry (reassignment/detail) into the Logistics
Office:

1) PNP logistics eligible;

2) Must have the rank of at least Senior Police Officer I ( SPO1 );
3) Must be a graduate of the Basic Logistics Course or its equivalent
training provided it is in accordance with the provisions of this Circular; and
4) DI and IAS Clearance.

TENURE

a. The maximum tenure limit of uniformed personnel for each position under the
PNP Logistics Family shall be as follows:

1) Chiefs, ODL Division, Logistics Division -Cumulative period of

& RLRDD three (3) years
2) Asst Chiefs, ODL Division, Logistics -Cumulative period of
Division & RLRDD / three (3) years
Section Chiefs, ODL Division,
Logistics Section/Logistics Management
Section of NSUs & RLRDD
3) Supply Accountable Officers -Tenure will depend on
existing rules and
regulation set by the Civil
Service Commission and
the PNP Policy on
Personnel Detail, unless
there is a compelling
reason for the cancellation
of his/her designation

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 b. PCOs who have been occupying the positions of ODL Division Chiefs, Chief,
Logistics Division and Chief, RLRDD for an accumulated period of three (3) years shall
be replaced by another qualified PCOs upon the effectivity of this Circular. Thereafter,
other Chief, RLRDD and Chief, Logistics Division shall also be replaced once they have
completed the maximum tenure limit of three (3) years. Any PCO who has reached the
maximum tenure limit shall no longer be eligible to be designated as Chief, RLRDD and
Logistics Division, respectively.

c. The assignment of any PCO or PNCO in the Logistics office shall not exceed
a cumulative period of ten (10) years. All PCO or PNCO who have rendered more than
ten (10) years of cumulative service with the Logistics office upon the effectivity of this
Circular shall be reassigned outside of the Logistics office in accordance with existing
PNP policies, rules and regulation in the placement of personnel to different positions in
the PNP.

d. Tenure of Supply Accountable Officers in PROs and NSUs shall adhere to the
rules and regulations set by the Civil Service Commission (CSC) and the PNP’s Policy
of Detail of Personnel. Those Logistics Offices with existing Administrative Officer
plantilla items shall maximize the competency of its personnel. Detail of Administrative
Officer outside of its original unit will not be permitted unless urgent need arises.

7. PROCEDURE

a. The selection and placement of Logistics Officers, ODL Division Chiefs,

Assistant Division Chiefs and Section Chiefs shall be deliberated upon by the DL
Selection and Placement Board chaired by the Deputy Director for Logistics with the
Executive Officer serving as the Vice-Chairman. The members of the Selection Board
shall be composed of the ODL Division Chiefs and the Chiefs of Staff of ES, LSS and
HSS as members with the Admin Officer, ODL as the Head Secretariat.

b. For the Logistics Support Service (LSS), Headquarters Support Service

(HSS) and the Engineering Service (ES), the selection and placement of their
respective Division Chiefs, Assistant Division Chiefs and Section Chiefs shall be chaired
by their respective Deputy Directors. The members of the Selection Board shall be
determined by the Director of the units concerned who shall also approve the
designation of the recommendee who met the minimum requirements for the position
applied for, provided that it is in accordance with the provisions of this Circular.

c. The inclusion of PNP personnel in the PNP Logistics Eligibility List (PNPLEL)
shall be covered by appropriate NHQ PNP Orders upon completion of the mandatory
courses. In case the course falls under the other courses category, the applicant shall
request for the validation of the course’s Program of Instruction (POI) which will be
evaluated by the Selection Board and subsequently approved by the Director for
Logistics.

d. The Director for Logistics shall cause the relief and transfer of any PCO
holding key position in the Logistics Office who are not eligible for the said position or
whose designation/placement violates this Circular.

e. Except for Aides-de-Camp, no Police Inspector or Police Senior Inspector

may be assigned with the Logistics office, unless there is an urgent need to do so.
Police Inspector and Police Senior Inspector who are presently assigned at the
Logistics Office will be reassigned to other units, provided it is not in violation of existing
rules and regulations on placement of personnel to different positions in the PNP.

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 f. Based on existing PNP Staffing Pattern, the Administrative Officer designated
as Supply Accountable Officer of the PRO or NSU, shall be under the supervision of the
RLRDD and the Logistics Division, respectively.

g. All designated Supply Accountable Officers and RSPNCO shall be bonded

upon assumption of their respective positions. The expenses for such purpose shall be
shouldered by the office or units concerned.

h. The Selection of Chief, RLRDD and Chief, Logistics Division of NSUs shall be
deliberated by ODL Selection Board upon recommendation of RDs, PROs and Dir,
NSUs and duly approved by TDL.

i. It is the responsibility of the Chief, RLRDD, Chief, Logistics Division, SAO,

RSPNCO and the outgoing PNP Official to conduct inventory of all equipment and
properties under his command, prior to actual turn-over, in accordance with NHQ PNP
Circular No. 2000-013 dated September 25, 2000, following prescribed format.

j. The incoming PNP Official shall, upon scrutiny and verification, sign the
Inventory Report acknowledging acceptance of accountability and responsibility over
the PNP equipment and properties turned-over to him.

k. A copy of the Inventory Report signed by both the outgoing and incoming
PNP Officials shall be submitted to NHQ PNP (Attn: Directorate for Logistics) copy
furnished Accounting Division, DC and Logistics Support Service thru C, SAMD/SAO,
PNP Wide for verification and appropriate dispositive action not later than one (1) week
after the turn-over.

8. TRANSITORY PROVISIONS

a. Any PCO, PNCO or NUP presently assigned with the Logistics office who
lacks the required eligibility training (PNP Logistics Management Course and/or Basic
Logistics Course or its equivalent) shall be given one (1) year to take the course.
Failure to take and complete the required course shall cause his/her reassignment
outside of the Logistics family.

b. PCOs and PNCOs who are retiring within twelve (12) months and are
currently designated as DL Division Chiefs, C, RLRDD, C, Logistics Division, RSPNCO
of D-Staffs may serve the remaining period of service until retirement.

c. For purposes of this Circular, any NUP presently designated as Supply

Accountable Officer of PROs and NSUs who lacks the required eligibility training (Basic
Logistics Course or its equivalent) shall be given one (1) year to take the course upon
effectivity of this Circular. Failure to take and complete the required course shall cause
the cancellation of his/her designation.

d. Any other PCO who has served the Logistics family for more than ten (10)
years cumulative service but who is retirable within one (1) year upon effectivity of this
Circular shall be allowed to stay with his present unit assignment until retirement.

9. PENAL PROVISION

The different Directors of offices/units shall be responsible for the observance of

the guidelines, policies and standards set forth in this Circular. Any violation of this
Circular shall be dealt with accordingly as warranted by evidence after due
investigation. Heads of offices or units who shall fail to act on any violation shall be
charged with neglect of duty under the Doctrine of Command Responsibility.

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10. REPEALING CLAUSE

Provisions of existing PNP issuances which are inconsistent with this Circular, in
whole or in part, are deemed repealed, set aside, amended or modified accordingly.

11. EFFECTIVITY

This Circular takes effect after fifteen (15) days from the filing of a copy hereof at
the University of the Philippines Law Center in consonance with Sections 3 and 4,
Chapter 2, Book VII, EO No. 292, otherwise known as “The Revised Administrative
Code of 1987”, as amended.

(SIGNED)
ATTY RAUL M BACALZO, Ph. D.
Police Director General
Chief, PNP

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