MS Project Roadmap Tutorial + Free Template + Export To

4/7/24, 5:13 PM MS Project Roadmap Tutorial + Free Template + Export to PPT
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Home / Make Roadmaps / Microsoft Project
How to make a roadmap in

Microsoft Project and
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Make roadmaps in MS Project and PPT
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This step-by-step timeline tutorial will show you how to

make a stunning roadmap using MS Project and exporting
project data to PowerPoint.
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resource allocation or multi-project management. SEE PRO+
Formulti-level Swimlanes.
project managers, planning and tracking never end. Besides these core requirements for
successful project delivery, there comes another responsibility: effectively communicating with
teams and key decision-makers. This is why project managers agree that presentation skills play an
important part in their work, often outweighing the efforts needed to complete other tasks.
When it comes to effective executive presentations and communication, there are two ways you can
do that with Microsoft Project:
The desktop version of Microsoft Project can be used for communication with project teams
and sponsors, especially if you pair it with an automated roadmap maker like Office Timeline.
For creating complex project visuals, Microsoft Project Online has a separate function called
“Roadmap”, available only within the Project App in Office 365.
Let’s see which works better in terms of collaboration, communication and presentations and which
is easier to get and use.
Which tutorial would you like to see?
2 mins 30 mins
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Align programs
Turn and data
MS Project projects
intoona one
PPT slide with Use MS Project Roadmap feature
EDITION
roadmap
How to use Microsoft Project Roadmap

for presentations
Presentations to clients and decision-makers call for careful preparation as they need to be as
simple and clear as possible. This can be a challenge when dealing with several projects at once. To
this end, Microsoft Project’s Roadmap feature comes as a suitable solution – visually combining
information from multiple projects, it gives you a consolidated timeline view of data from Microsoft
Project and Azure. By providing an interactive way to visualize a project’s status, Roadmap helps you
plan larger initiatives across projects.
Furthermore, it allows you to work and share with an existing Microsoft 365 group or a newly
created set of stakeholders, which makes it a good tool for collaboration and presentation purposes.
How to get access to Microsoft Project Roadmap

We Microsoft Project
use cookies Roadmap
to make is available
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services workpage.
the way you expect them to.
1. Go to https://www.office.com, select App launcher > All apps > Project.
2. Select Create new > Roadmap.
At this point, you should be able to see Roadmap on your Project Home page under Create New. If
youOffice Timeline
can’t see RoadmapPro+ is here!
here, you are probably experiencing access issues. SEE PRO+
multi-level
When trying to Swimlanes.
access Roadmap, many users report receiving an error message letting them know
that they cannot use the tool or some of its features. This may happen because:
1. The user does not have the required license. Users need Project Online Professional or
Project Online Premium license to use Roadmap.
Notes:
- Users with active subscriptions to Project Plan 3 or Project Plan 5 can create and edit projects
as they have read/write access to Project Online and Project for the Web.
- Users subscribed to Project Plan 1 have read-only access to Roadmap.
- All Office 365 users have read-only access to Projects/Roadmaps shared within Teams.
2. To be available across your organization, MS Project’s Roadmap feature might need to be

enabled by your Office 365 admin.
How to enable Microsoft Project Roadmap

Microsoft Project Roadmap can be easily enabled if you have the correct privileges. To enable
Microsoft Project Roadmap, your Office 365 admin needs to:
1. Access the Microsoft 365 Admin Centre.
2. In the Settings menu, access Org Settings.

3. Under
For more Project,
information on check thedata
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our privacy policies, please refer to the
In the end, you should be able to get a big-picture view of your most important work. Your project
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Alternatives to creating roadmaps in

Microsoft Project
Do all these conditions to use the Roadmap feature seem overwhelming? That’s because they really
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frustrated with sowork
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to access
TheTimeline
Office good news is thatStatement.
Privacy you can easily include your Microsoft Project data into a powerful client
presentation or a high-level executive summary roadmap by using Office Timeline’s PowerPoint add-
in.
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How to make a roadmap in PowerPoint
using MS Project data

Below, we’ll show you how easy it is to turn MS Project data into a stylish roadmap with the Office
Timeline add-in. No special licenses required, no access rules and conditions – you just need your
current MS Project desktop version and PowerPoint. First, install the free trial of the Office Timeline
add-in, which will add a new tab to the PowerPoint ribbon.
1. Import data from Microsoft Project into PowerPoint.

a) Open PowerPoint and click Import on the Office Timeline Pro+ tab.
b) Select Microsoft Project in the Import wizard, then pick the .mpp file with the data that you
want to use for your roadmap.

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c) After loading the file, Office Timeline will map the columns in the .mpp file (Title, Start Date,
End Date, % Complete). You can remove any of them by clicking the dropdown menu above
them. When you’re done mapping, click Next.
Next, you will be taken to an import list view where you can select what MS Project data you would
likeOffice Timeline
to show Pro+Check
on your slide. is here!
or uncheck the items as needed or use filters to include orSEE
remove
PRO+
Align programs and projects on one
whole categories. Once ready, click on Import.slide with EDITION
Office Timeline will instantly generate a PowerPoint roadmap slide from your Microsoft Project data.
After applying a new template and some quick styling changes to the auto-generated graphic, our
resulting roadmap looks like this, and it only took a minute to make:

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2. Refresh roadmap data.

Once created, the roadmap can be easily customized and updated when the Microsoft Project file
changes. Just click Refresh Data on the Office Timeline ribbon in PowerPoint. The add-in will
automatically identify the changes in your .mpp data and will give you the option to select the
changes you want to keep. Click Finish to complete the update of your Microsoft Project data
roadmap.

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Download PowerPoint roadmap template file
FAQs about
Office Timeline Microsoft
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Project roadmaps
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EDITION
What is a Microsoft Project Roadmap?

A roadmap is a high-level visualization of projects or business objectives generally used for
presentations in front of an audience of executives or clients. Microsoft Project’s Roadmap feature
is designed to cater to this particular purpose, visually combing data from multiple projects to give
you a consolidated timeline view. To access and use this functionality, users need to have the proper
licenses and, in some cases, further enablement from the Office 365 admin.
Can you create a Roadmap with MS Project?

Yes, you can create a roadmap in Microsoft Project for the Web and Microsoft Project Server using
the Microsoft Project Roadmap feature that you can locate on the Project Home page.
1. Go to https://www.office.com, select App launcher > All apps > Project.
2. Select Create new > Roadmap.
Please note that Microsoft Project Roadmap can be accessed and used only by users with the proper
licenses, and even then, they might need to request feature enabling from the Office 365 admin.
As an easier alternative, you can instantly create a PowerPoint roadmap MS Project using the free
trial of the Office Timeline add-in.

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Roadmaps made easy
Office Timeline helps you quickly turn

complex project data into clear
PowerPoint roadmaps that are easy to
follow, but hard to forget.
START MAKING ROADMAPS NOW

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4/7/24, 5:13 PM MS Project Roadmap Tutorial + Free Template + Export to PPT

Office Timeline Pro+ is here!

Home / Make Roadmaps / Microsoft Project

How to make a roadmap in

Make roadmaps in MS Project and PPT

Office Timeline Pro+ is here!

This step-by-step timeline tutorial will show you how to

Which tutorial would you like to see?

How to use Microsoft Project Roadmap

How to get access to Microsoft Project Roadmap

- Users subscribed to Project Plan 1 have read-only access to Roadmap.

2. To be available across your organization, MS Project’s Roadmap feature might need to be

How to enable Microsoft Project Roadmap

1. Access the Microsoft 365 Admin Centre.

2. In the Settings menu, access Org Settings.

Alternatives to creating roadmaps in

using MS Project data

1. Import data from Microsoft Project into PowerPoint.

Office Timeline Pro+ is here!

Office Timeline Pro+ is here!

2. Refresh roadmap data.

Office Timeline Pro+ is here!

Download PowerPoint roadmap template file

What is a Microsoft Project Roadmap?

Can you create a Roadmap with MS Project?

Office Timeline Pro+ is here!

Office Timeline helps you quickly turn

START MAKING ROADMAPS NOW

Office Timeline Pro+ is here!

ONLINE +1 (425) 296-9002

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