Documentation 1final

PHARMACY MANAGEMENT SYSTEM 1
Anekant Education Society

Tuljaram Chaturchand College of Arts, Science and Commerce
Baramati
Department of BBA(CA)
A Project report on
“PHARMACY MANAGEMENT SYSTEM”
Submitted in partial fulfillment of the requirement

For the award of degree of
BBA(CA)
Submitted by
1) Miss .Babar Rupali Madhukar

Seat No.3945
2) Miss. Khartode Priti Santosh
Seat No.3885
Under the Guidance of

Prof. J.P.GHARGE
1
Anekant Education Society

Tuljaram Chaturchand College of Arts, Science and Commerce
(Autonomous), Baramati
NAAC Accredited ‘A+’ Grade Affiliated of University of Pune
CERTIFICATE
Seat No: 3945

Seat No: 3885
Date:
This is to certify, that the project entitled “PHARMACY MANAGEMENT SYSTEM”

Submitted by Miss.Babar Rupali Madhukar & Miss.Khartode Priti Santosh. In partial
Fulfillment of the requirement of the award of degree BBA(C.A.) to Savitribai Phule Pune
University, has been carried out by them under my guidance satisfactory during the
academic year 2023-2024
Project Guide H.O.D
Internal Examiner External Examiner
2
ACKNOWLEDGMENT
We take this opportunity to express our gratitude towards all those who have helped
us throughout the successful completion of our project firstly, we would like to thank our
Principal Dr. Jagtap sir and Prof. M.R.Saste, HOD of Bachelor of Business Application
(Computer Application), for permitting me to complete our project and for showing faith in
us and allowing us to develop Pharmacy Management System. We must convey our
gratitude to our guide Prof.J.P.Gharge miss for giving us the constant source of inspiration
and help in the preparing the project, personally correcting our work and providing
encouragement throughout the project.
Date: - Miss. Babar Rupali Madhukar

(Seat No:3945)
Sign:
Place: - Baramati Miss. Khartode Priti Santosh
(Seat No:3885)
Sign:
3
PHARMACY MANAGEMENT SYSTEM
INDEX
Sr.no Topic Page no
1 Introduction 6
1.1 Existing System 7
1.2 Proposed System 8
1.3 Scope of the System 9
1.4 Fact Finding Techniques 10
1.5 Operating Requirement 12
2 Analysis and Design 13
2.1 E-R Diagram 14
2.2 Context Level Diagram 15
2.3 DFD Diagram 16
2.4 Activity Diagram 17
2.5 Sequence Diagram 18
2.6 Class Diagram 19
2.7 Component Diagram 20
3 Tables 21
4 Input-Output Screen’s 33
6 Advantages 43
7 Conclusion 45
8 Future Enhancements 47
9 Bibliography 49
10 Annexure (Sample Code) 51
4
1. Introduction
The purpose of this Pharmacy System project is to improve the maintenance and
manipulation of the drugs in the medicals. The pharmacy system will be used to minimize
the time and resource by maintaining the details of the drug systemically so that the data can
be used in possible quickest time. While the resource which is minimized are workforce,
money, papers, etc. The system is user friendly and will help the pharmacist. This Pharmacy
System will reduce the burden on pharmacist and will make the system efficient by
providing the more accurate details about drugs in the medical.
5
1.1 Existing System
• Currently, the medical works are based on the manual process, and each work is
maintained in the paper.
• The details of purchasing drugs, audits, sell reports maintained on the paper while
anyone can enter into the system and can make changes in these reports, so it is not a
safe method to keep the information on the paper.
• The pharmacist faces problem in searching the products from the self as it is not an
easy method to remember about the place of each medicine.
• There no Pharmacy System which can alert the pharmacist about the end of the drugs.
6
1.2 Proposed System
• The design of Pharmacy System is based on the computer which will simplify the
maintenance of the information, accessible and efficient.
• The Pharmacy System will provide the information about the end of the drugs in the
medical so that the physician can order them drugs before the end.
• The Pharmacist and nurses will get more accurate results at the time sell , about the
details of use of medicines and the dosages so that the present system.
• The records of each work will be secure as to access the information. The user must
have to provide the ID and Password in the system.
7
1.3 Scope of the System
The Pharmacy System has a broad and intricate reach. It equips pharmacists and other
healthcare workers to effectively manage inventory, ensuring that medicines are available
when needed and preventing expensive shortages. Additionally, it streamlines the
prescription procedure, lowering mistakes and enhancing patient safety. The technology also
helps to keep track of patient information, facilitate smooth communication between medical
professionals, and improve patient satisfaction.
8
1.4 Fact Finding Techniques

Fact-finding techniques are crucial for gathering information and requirements when
developing a pharmacy management system project. Here are some commonly used fact-
finding techniques specifically tailored for such projects:
 Interviews: Conducting interviews with pharmacists, pharmacy technicians, and

other stakeholders can provide valuable insights into their daily workflow,
challenges, and requirements for the system.
 Surveys: Distributing surveys to pharmacy staff and customers can help collect
quantitative data about their preferences, needs, and suggestions for the system.
 Observation: Observing the current pharmacy operations in action allows you to

understand the workflow, identify pain points, and observe opportunities for
improvement.
 Document Analysis: Reviewing existing documents such as pharmacy procedures

manuals, inventory records, and regulatory requirements can provide detailed
information about current processes and compliance needs.
 Focus Groups: Bringing together small groups of pharmacy staff to discuss

specific aspects of the system can facilitate in-depth discussions and uncover
diverse perspectives.
9
 Workflow Analysis: Analyzing the current workflow of pharmacy operations,
including prescription processing, inventory management, and patient interactions, can
help identify inefficiencies and areas for improvement in the system design.
10
2)Objectives: -
• The primary aim of pharmacy system is to improve accuracy and enhance safety and
efficiency in the pharmaceutical store.
• Pharmacy information system can reduce medications errors, improve patient safety,
automate workflow, report drug usage, track costs, computerize inventory, store
patient profiles.
• These systems can keep track of medications, which is important when administering
controlled substances.
11
1.5 Hardware Software Requirement
1. Hardware Requirement:
• Hard Disk : 20GB
• RAM : 500MB
• Processor : intel core 5
2. Software Requirement:
• Operating System: window11 x64
• Frontend: VB.Net
• Backend: SQL Database
• Software: Visual Studio2019
• Browser: Google Chrome
12
3.Modules:
• Admin Login: The pharmacist will get the access to the system by use of this module.
• User Login: They will need to provide the information about the user ID and the
password given to them at the time of registration.
• Company Module: Used for managing the company information.
• Stock Module: Used for managing the stock details.
• Medicine management Module: Use for managing the information and details of the
medicines.
• Sells Module: Used for managing the details of sells.
• Inventory Module: Used for managing the details of inventory.
• Record: This module will provide the function to store the information about the
drugs. While it will give information about dosage, cost and the place where it is kept.
• Notification: This module will alert the pharmacist about the end of the drugs.
13
2.1 E-R Diagram:
14
2.2 Use Case Diagram
15
2.3 Zero Level DFD –
16
2.4 First Level DFD-
17
2.5 Second Level DFD-
18
2.6 Class Diagram
19
2.7 Activity Diagram-
20
2.8 Sequence Diagram-
21
3.
Data
Dictionary
22
Table: Admin
Table: User
Sr Field Data Type Size Constraint Description

No. Name
1 Username varchar 30 Primary key Enter Username
2 Password N char 20 Default key Enter Password
23
Table:Medicine Information
24
Table: Inventory
25
Table:Stock
Sr.No Field Name Date Size Constraint Description

Type
1) Stock id Int 10 primary stock id
2 Product id Int 10 Default Product id
3 Quantity Int 10 Default Quantity of the stock
4 Last re stock Int 10 Default Last date of the stock

date
5 Expiry date int 20 Default Expiry date of the stock
26
Table: Company Product
Sr.N Field Name Data Siz Constraint Description

o Type e
1 P Id Int 10 Primary key Product id
2 P name Varchar 30 Default null Product name
3 Category Varchar 20 Default null Type or category
4 Manufacture Varchar 30 Default null Manufacture
5 Unit price Int 30 Default null Unit price of product
6 Expiry date Int 30 Default null Expiry date of product
7 C name Varchar 30 Default null Company name
8 C id int 30 Default null Company Id
27
Table: Supplier
Sr.N Field Data Size Constraint Description

o Name Type
1) S Id Int 10 Primary key Supplier id
2) S name Varchar 30 Default key Supplier name
3) Contact Varchar 30 Default key Supplier contact

person
4) S email N varchar 50 Default key EmailID of supplier
5) phone int 10 Default key Phone no. of supplier
28
Table: Bill
Sr.N Field Data Size Constraint Description

o Name Type
1 B Id Int 20 Primary key Enter bill id
2 Cust_id Int 20 Default key Enter cust id
4 Date Date 10 Default key Bill date
5 Total amt Int 20 Default key Total amt
6 Payment varcha 30 Default key Enter payment status

status r
(eg.paid,unpaid)
29
30
Input Output
Screen
31
1.Login Page:
32
2.Home Page:
33
3.Medicine Page:
34
4.Inventory Page:
35
5.Seller Page:
36
6.Supplier Page:
37
7.Stock Page:
38
6.conclusion
39
Conclusion:
In conclusion, the pharmacy management system project aims to revolutionize pharmacy

operations by enhancing efficiency, improving patient safety, and providing personalized
care. Through features such as AI-driven decision support, automation of administrative
tasks, and integration with emerging technologies, the system ensures streamlined workflows
and better patient outcomes. Overall, this project represents a significant step towards
modernizing pharmacy practices and delivering high-quality pharmaceutical services to
patients.
40
Future
Enhancement
41
Future Enhancement:
Future enhancements of a pharmacy management system may include AI-driven
decision support, automation of administrative tasks, integration with wearable tech for
patient monitoring, predictive analytics for inventory management, blockchain for drug
traceability, improved data security measures, mobile POS solutions, personalized
medication packaging, and VR training simulations for staff. These advancements aim to
enhance efficiency, patient safety, and quality of care in pharmacies.
42
Bibliography
43
Bibliography:
Online References:
1.https://www.google.com
2.https://www.youtube.com
3.https://www.wikipedia.com
4.https://codepoject.com
44
10.
Annexure
(Sample Code)
Imports System.Data.SqlClient
Public Class medicine1
Dim Con As SqlConnection
Dim cmd As SqlCommand
Dim ad As SqlDataAdapter
Dim ds As New DataSet
Dim Str As String
Private Sub Display()
Con = New SqlConnection("Data Source=(LocalDB)\MSSQLLocalDB;AttachDbFilename=C:\Users\user\Documents\PharmacyDb.mdf;Integrated
Security=True;Connect Timeout=30")
Con.Open()
45
Dim Str = "select * from medicine1"
Dim cmd = New SqlCommand(Str, Con)
ad = New SqlDataAdapter(cmd)
Dim builder = New SqlCommandBuilder(ad)
ds = New DataSet
ad.Fill(ds)
DataGridView1.DataSource = ds.Tables(0)
Con.Close()
End Sub
Private Sub Button1_Click(sender As Object, e As EventArgs) Handles Button1.Click
Con.Open()
Str = New String("insert medicine1 values(" & TextBox1.Text & ",'" & TextBox2.Text & "'," & TextBox3.Text & "," & TextBox4.Text & "," &
TextBox5.Text & ")")
cmd = New SqlCommand(Str, Con)
cmd.ExecuteNonQuery()
MsgBox("Record inserted successully..")
Display()
Con.Close()
End Sub
Private Sub medicine1_Load(sender As Object, e As EventArgs) Handles MyBase.Load
Display()
End Sub
Con.Open()
Str = "Select * FROM medicine1"
ad = New SqlDataAdapter(Str, Con)
46
ad.Fill(ds, "medicine1")
DataGridView1.DataSource = ds
DataGridView1.DataMember = "medicine1"
Con.Close()
End Sub
Me.Hide()
Dim back = New Home
back.Show()
End Sub
End Class
47
Thank You
48

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PHARMACY MANAGEMENT SYSTEM 1

Anekant Education Society

“PHARMACY MANAGEMENT SYSTEM”

Submitted in partial fulfillment of the requirement

1) Miss .Babar Rupali Madhukar

Under the Guidance of

Anekant Education Society

Seat No: 3945

This is to certify, that the project entitled “PHARMACY MANAGEMENT SYSTEM”

Project Guide H.O.D

Internal Examiner External Examiner

Date: - Miss. Babar Rupali Madhukar

1.1 Existing System

1.2 Proposed System

1.3 Scope of the System

1.4 Fact Finding Techniques

 Interviews: Conducting interviews with pharmacists, pharmacy technicians, and

 Observation: Observing the current pharmacy operations in action allows you to

 Document Analysis: Reviewing existing documents such as pharmacy procedures

 Focus Groups: Bringing together small groups of pharmacy staff to discuss

1.5 Hardware Software Requirement

• Backend: SQL Database

• Software: Visual Studio2019

• Browser: Google Chrome

• Company Module: Used for managing the company information.

• Stock Module: Used for managing the stock details.

• Sells Module: Used for managing the details of sells.

• Inventory Module: Used for managing the details of inventory.

2.1 E-R Diagram:

2.2 Use Case Diagram

2.3 Zero Level DFD –

2.4 First Level DFD-

2.5 Second Level DFD-

2.6 Class Diagram

2.7 Activity Diagram-

2.8 Sequence Diagram-

Sr Field Data Type Size Constraint Description

1 Username varchar 30 Primary key Enter Username

2 Password N char 20 Default key Enter Password

Sr.No Field Name Date Size Constraint Description

1) Stock id Int 10 primary stock id

2 Product id Int 10 Default Product id

3 Quantity Int 10 Default Quantity of the stock

4 Last re stock Int 10 Default Last date of the stock

5 Expiry date int 20 Default Expiry date of the stock

Table: Company Product

Sr.N Field Name Data Siz Constraint Description

1 P Id Int 10 Primary key Product id

2 P name Varchar 30 Default null Product name

3 Category Varchar 20 Default null Type or category

4 Manufacture Varchar 30 Default null Manufacture

5 Unit price Int 30 Default null Unit price of product

6 Expiry date Int 30 Default null Expiry date of product

7 C name Varchar 30 Default null Company name

8 C id int 30 Default null Company Id

Sr.N Field Data Size Constraint Description

1) S Id Int 10 Primary key Supplier id

2) S name Varchar 30 Default key Supplier name

3) Contact Varchar 30 Default key Supplier contact

4) S email N varchar 50 Default key EmailID of supplier

5) phone int 10 Default key Phone no. of supplier

Sr.N Field Data Size Constraint Description

1 B Id Int 20 Primary key Enter bill id

2 Cust_id Int 20 Default key Enter cust id