ACTION PLAN / PROJECT PROPOSAL

Green Meadows – Kalayaan – Trinity-HCIT Campuses, Davao City

(INSTRUCTIONS: The following information must be completely filledTel.
in. Nos.
If it is not293-1104;
(082) completed(082)in222-9404;
its entirety,
(082)the request will not be processed and approval and implementation
297-7462

will be delayed. Should the spaces provided for lack or should you have to make a diagrammatic representation, you may use a separate sheet conforming to the proporma.)

DATE OF FILING: February 29, 2024

WHAT: FiTSP Panabo

(State title of the activity) HOLY CHILD College of Davao del Norte, Overflow Campus

WHY: Main Purpose: To put the lacking equipment of HOLY CHILD College of Davao del Norte, Overflow Campus.

(Enumerate the reason/s as to why this should be implemented.)

WHO: Jeffrey C. Alolo

(Identify and enumerate key persons of the project.)

WHEN: March 8, 2024

(Specify date, day and time when this will be done.)

WHERE: HOLY CHILD College of Davao del Norte, Overflow Campus

(Specify place where this will be conducted.)

HOW:
(Enumerate processes or steps involved.)  Ask approval from VP for Admin
 Submit the approved action plan to the Finance.

(Enumerate the items needed and give approximations for expenses to 1. Printer
be incurred.)
Epson L5290 (1pc) = 13, 495

Total: = 13, 495

Check Payable: Panabo Inktech

Amount for Materials: Php 13, 495

Labor cost (if any): Php ______

Total Amount Needed: PHP 13, 495

(Please see the attached quotations)

(Cite where we can get the funds. Example: Administrative as there was Fund Source: Less: Expenses incurred from previous activities Remaining Balance
a collection in the fees for a certain school fee. Each department must Registration Fee (included in budget) :____________ Php_________________ Php_____________
refer to the submitted budget. Fees stated must consider prior expenses X No. of Students= ______ Total Refer FBC Head Refer FBC Head
made ) amount:___________

Prepared by: Mary Kaye C. Sulatorio

Requesting Party

Mebie Joy A. Diongzon

Requesting Party

Noted by: JEFFREY C ALOLO

Immediate Supervisor

Recommended by: For Academic Concerns: For Administrative Concerns: For Special Projects:

For Academic Concerns: ________________Ma. Chrystella ________________ ________________

( ) Applicable For Admin For Special Suzette I. Velasco,Ph.D. Editha F. Ferranco Name:
SVP for Academics and External Affairs / OIC-SVP for Administrative Operations ________________
( ) Not Applicable Concerns: Projects
Chief of Staff
________________Leo Adrian B. Position:
( ) Applicable Concerns:
________________ Leuterio
( )
Not Applicable
( ) Applicable ________________
Leo Brian D. Leuterio BOT Administrative Committee Head
( )
Not Applicable ________________Vikki Lou
For Academic Concerns:
Leuterio-Manalo
BOT Special Projects Committee Head

Budget Clearance: ____________________________________

 Green Meadows – KalayaanMaria
– Trinity-HCIT Campuses, Davao City
Liza Cabanag
Tel. Nos. (082) 293-1104; (082) 222-9404;
Financial Planning, (082)
Budget297-7462
and Control (FBC) Head:

PM (GEN) (Ret) LEO ANGELO D. LEUTERIO, MA (IR), MPSA

Approved by:
School President
. Green Meadows – Kalayaan – Trinity-HCIT Campuses, Davao City
Tel. Nos. (082) 293-1104; (082) 222-9404; (082) 297-7462
 HOLY CHILD COLLEGE OF DAVA O
E. JaMeadows
Green cinto St., Da va– oTrinity-HCIT
– Kalayaan City Campuses, Davao City
Tel. Nos. (082) 293-1104; (082) 222-9404; (082) 297-7462
Control#

REQUEST FOR CA SH A DVA N CE SUBJECT TO LIQUIDA TION

Re quisiti one r JEFFREY C. ALOLO Date of Re que st 29-Fe b-24
De partm e nt/Unit O verfl ow Ca mpus - Pa na bo Date of A cti vity From _______ To______
N ature /Purpose of A cti vity Printe r

Proje cte d Ex pe nse s A m ount

Epson L5290 13,495.00

Total Cash A dvance (use additi onal she e t if ne ce ssary) 13,495.00

Re que ste d by: Re com m e nde d by:
Je ff re y Alolo ____________________
1 Print N am e & Sign 3 Pre side nt & Dire ctre ss

CAS H ADVANCE W AIVER

To enf orc e timely liquidation of c as h adv anc es , Holy Child College of Dav ao requires me to liquidate my c as h adv anc e
w ithin 10 c alendar day s af ter the ac c omplis hment of the purpos e. Otherw is e, the unliquidated balanc e s hall automatic ally
be c harged to my pers onal ac c ount f or pay roll deduc tion.

Below is my s ignature w hic h c onf irms that I agree w ith this polic y .

Confi rm e d by:
Je ff re y Alolo
2
Signature ove r Printe d N am e
F or F inance U se Only :
(To be fi lled-up aft er approval of request)
Ou ts ta n d i n g Ca s h Ad va n ce CV N o .
D a te o f R e l e a s e CV D a te
B a n k /Ch e ck N o .
Ve ri fi e d b y: __________________ 4
Acco u n ti n g H e a d
BU DG ET CLEARANCE (TO BE FILLED UP BY FM& C)
Charge to (de partm e nt): 5 Ex pe nse Ite m :

Re vie w e d by: A pprove d by:

FM&C He ad 6 Finance Offi ce r 7

(A c c omplis h in 3 c opies ) 1 c opy - Requis itioner 2 c opies - A c c ounting
PURCHASE REQUEST & CANVAS FORM

Date: February 29, 2024

Received by: ___________________________

Location: Overflow Campus- Panabo Date Received: __________________________

Dep

TO BE FILLED BY REQUESTING TO FILLED UP BY

DEPARTMENT G.S.O

SUPPLIER 1 SUPPLIER 2 SUPPLIER 3

JOYO Marketing INKTECH JC Dabaw

Panabo

Quantity Description Unit Unit Price Total Cost Unit Price Total
Cost Unit Price Total Cost GRA ND

or TOT
K GM T TOTAL Piece

1 13, 65013,650 13,495950.00 13,495

9,500.00 -
Epson L5290 13,650
13, 650

- - -

TOTAL 13,650 13,49524,600.00 48,290.00

 PURPOSE: Green Meadows – Kalayaan – Trinity-HCIT Campuses, Davao City GRAND
Tel. Nos. (082) 293-1104; (082) 222-9404; (082) 297-7462
TOTAL

DATE NEEDED: Before March 8, 2024 AMOUNT:

Requested by:

Reviewed by: ________

Doralen C. Ripalda/ Maria liza Cabanaag
_____________________________ DATE
__________________________ Accounting Head/ FBC Finance Head
Printed Name & Signature

Approved by:
________
Approved by: _____________________________
DATE

__________________________ ______________________ Pol Allan Leuterio/ Leo Adrian leuterio

Department Head
PAPL Finance Director/BOT Representative