WPForms Blog

WordPress Tutorials, Tips, and Resources to Help Grow Your Business

How to Create a Booking Form in WordPress (+

Template)
Last updated on Dec 17, 2020 by Lindsay Liedke

Looking for a WordPress appointment plugin so you can let your clients schedule appointments
online with a booking form? In this day and age, online appointment booking is vital for your
business.

In this tutorial, we’ll show you how to create a hassle-free appointment booking form in
WordPress using a plugin.

Here’s a table of contents to help you navigate the tutorial:

1. Create an Appointment Booking Form

2. Configure Your Appointment Booking Form’s Settings
3. Customize Your Appointment Booking Form’s Notifications
4. Configure Your Appointment Booking Form’s Confirmations
5. Add Your Appointment Booking Form to Your Website
6. Integrate WordPress Appointment Plugin with Google Calendar

Click Here to Make Your Appointment Booking Form Now

WordPress Booking Form Video Tutorial

Here’s a video that shows you the whole process of adding a booking form to WordPress using
WPForms.

How to Create a WordP…

WordP…

WPForms is the best WordPress Form Builder plugin. Get it for free!

If you’d prefer to read the instructions, you can follow along below.

How to Use WPForms as a WordPress

Booking Form
As the world’s best form builder, WPForms comes with many features and functionalities that can
help you manage and organize your business online — including the ability to create appointment
booking forms and reservation forms.

Want people to be able to log in to your site? Check out our guide on creating a WordPress user
registration form template.

Here are step-by-step instructions to set up your appointment booking form with a template.

Step 1: Create an Appointment Booking Form

The first thing you’ll need to do to start taking booking requests online is install and activate the
WPForms plugin. For more details, see this step-by-step guide on how to install a plugin in
WordPress.

Next, you’ll need to create a form inside your WordPress appointment plugin. To get started
quickly, you can use one of our 300+ form templates.

There are multiple appointment booking and reservation form templates to choose from, even
veterinarian patient intake forms. For this tutorial, we’ll use the Beauty Salon Booking Form
template.

This template includes the following default form fields to gather personal details:

Name
Email
Phone
Address
 Date of Birth
Checkboxes (Treatments you’d like to book)
Date / Time
Comment or Message

If you need more contact information or other personal information, you can add additional
custom fields to your form by dragging them from the left-hand panel to the right-hand panel.

You can also remove any fields from the template that you don’t want by clicking the trash can
icon. It’s completely customizable.

To customize an individual field, click on it in the preview and change the options in the panel on
the left. Make sure to set up your Date / Time advanced field options to show when you have
available appointments.
Read our full guide on how to make a WordPress form with a datepicker if you need more help.

You can also click on a form field and drag it to rearrange the order on your appointment booking
form. When all your form fields are customized to your liking, click Save.
Step 2: Configure Your Appointment Booking Form’s
Settings
There are several settings to configure when creating a client booking form in WordPress. We’ll
start with the general settings first.

To start, go to Settings » General.

Here you can configure the following settings:

Form Name — Change the name of your form here if you’d like.
Form Description — Give your form a description.
Submit Button Text — Customize the copy on the submit button.
Submit Button Processing Text — Change the text that will be visible while your form is being
submitted.
Enable anti-spam protection — Stop contact form spam with the anti-spam feature, hCaptcha,
or Google reCAPTCHA. The anti-spam setting is automatically enabled on all new forms.

And you can also customize these advanced settings:

Form CSS Classes — Add custom CSS to your form.

Submit Button CSS Class — Add CSS to your submit button.
 Enable Dynamic Fields Population — You can use this setting to auto-fill some fields in your
form.
Enable AJAX form submission — Enable AJAX settings with no page reload.
Disable storing entry information in WordPress — You can disable the storing of entry
information and user details, such as IP addresses and user agents, in an effort to comply with
GDPR requirements. Check out our step-by-step instructions on how to add a GDPR
agreement field to your form.

Click Save.

Step 3: Customize Your Appointment Booking Form’s

Notifications
Notifications are a great way to send an email whenever a client books an appointment using your
WordPress form. This makes the client booking experience easier since you can reach out right
away.

In fact, unless you disable this feature, whenever someone goes through the booking process on
your site, you’ll get a notification about it through your WordPress booking plugin.

If you use Smart Tags, you can also send a notification to your client when they book an
appointment, letting them know you received their appointment request and will be in contact
shortly. This assures site visitors their forms have gone through properly.

For help with this step, check out our documentation on how to set up form notifications in
WordPress.
And, if you want to send more than one email, read this article on how to create multiple form
notifications in WordPress.

Lastly, if you want to keep branding across your notification emails consistent, you can check out
this guide on adding a custom header to your email template.

Step 4: Configure Your Appointment Booking Form’s

Confirmations
Form confirmations are messages that display to site visitors once they submit an appointment
booking form on your website. They let people know that their appointment request has been
received and offer you the chance to let them know the next steps.

WPForms has 3 confirmation types to choose from:

1. Message. This is the default confirmation type in WPForms. When a site visitor books an
appointment, a simple message confirmation will appear letting them know it was received.
Look here for some great success messages to help boost customer happiness.
2. Show Page. This confirmation type will take site visitors to a specific web page on your site
thanking them for booking an appointment. For help doing this, check out our tutorial on
redirecting customers to a Thank You page. In addition, be sure to check out our article on
creating effective Thank You pages for boosting customer loyalty.
3. Go to URL (Redirect). This option is used when you want to send site visitors to a different
website.

Let’s see how to set up a simple form confirmation in WPForms so you can customize the message
site visitors will see when they book an appointment on your website.

To start, click on the Confirmations tab in the form editor under Settings.
Next, select the type of confirmation type you’d like to create. For this example, we’ll select
Message.

Then, customize the confirmation message to your liking and click Save when you’re done.

For help with other confirmation types, see our documentation on setting up form confirmations.

Step 5: Add Your Appointment Booking Form to Your

Website
After you’ve created your client booking form, you need to add it to your WordPress website.

WPForms allows you to add your forms to many locations on your website, including your blog
posts, pages, and even sidebar widgets.

Let’s take a look at the most common page embed option.

To start, click on the Embed button at the top of the form builder.
Then you can select if you want to add your form to an existing page or create a new one. In the
page editor, just click on Update or Publish to make your form live.

Step 6: Integrate WordPress Appointment Plugin with

Google Calendar
To make managing your client appointments much easier, you may want to consider syncing your
WPForms entries to Google Calendar.

That way, all booking info is automatically sent to your Google Calendar. It saves you the hassle of
having to manually enter each client appointment booked through your website.
To do this, check out our tutorial on sending WPForms entries to Google Calendar.

Want to let users keep track of the appointment? Be sure to read about how to include an Add to
Calendar option to your WordPress forms.

Click Here to Make Your Online Booking Form Now

Next, Accept Payments When Clients Book Their

Appointments Online
And there you have it! You now know how to accept appointments online and create an
appointment booking form in WordPress.

Want to accept payments from your clients at the same time they submit their booking request
form? Check out our post on Stripe vs Paypal to decide which one will work best for you. We also
integrate with Square and Authorize.Net.

So, what are you waiting for? Get started with the most powerful WordPress forms plugin today
and add a booking form to your website with a WordPress appointment plugin.

And don’t forget, if you like this article, then please follow us on Facebook and Twitter.

Using WordPress and want to get WPForms for free?

Enter the URL to your WordPress website to install.

 http://yourwebsite.com

Get WPForms Lite Now

COMMENTS

OLAWOLE FABIYI
August 11, 2018 at 2:01 pm

I will like the user to be able to see a preview of the form submitted and print it. Also that the preview
form should have a distinct form no
Reply

JESS QUIG
August 15, 2018 at 4:54 pm

Hi Olawole,

Sure you can easily view and print entries. For full details, here’s out tutorial on printing entries.

I hope this helps! 🙂

Reply

KELLY
September 8, 2018 at 10:34 pm

Do you have a form that allows a customer to attach a photo to the form?
Reply

JESS QUIG
September 10, 2018 at 2:20 pm

Hi Kelly,

We sure do! To do this, you’d just need to add a File Upload field to any form (this is possible with
any of our paid licenses). For more details, here’s our tutorial on allowing users to submit images.
 I hope this helps! If you have any additional questions, please get in touch and we’d be happy to
help 🙂
Reply

BRIAN LAFFEY
November 17, 2018 at 8:28 am

Do you have the ability to hide certain days of the week or times? Example: business isn’t open on
Saturday or Sunday. Could those days be hidden? If yes, how would I go about that? Same example for
times as well. If they are only open until 6:00 pm, for example, how could I hide time slots after 6:00 pm?
Reply

JESS QUIG
November 19, 2018 at 3:59 pm

Hi Brian,

We don’t have a built in way to do this, but it can be accomplished with some custom code (you can
find details here for Date & Time picker).

If you have additional questions, please get in touch and we’d be happy to assist 🙂
Reply

SIMON
January 10, 2021 at 8:00 pm

Hi,

You reference these pages on your comment however both are invalid links. Can you
update please?

[URL Removed]

Thanks, Simon

NIKHIL SEBASTIAN
January 11, 2021 at 2:25 pm

Hey Simon- Thanks for the heads up here! We have updated the valid links now 🙂
 Have a good one 🙂

JEREMY KIDSON
March 16, 2019 at 3:04 pm

Hi SYED

WPForms gets a lot of positive reviews so I tried out the Lite version for evaluation. There’s hardly
anything there and it’s basically a marketing tool to get you to upgrade to a paid version. My boss won’t
pay for anything unless I’ve evaluated it, so I’ll have to go elswhere.
Reply

DAISY ORTIZ
March 19, 2019 at 12:43 pm

Hi Jeremy,

I’m sorry to hear you weren’t satisfied with the free version of WPForms. If you have any questions
or concerns you’d like to address, please definitely let us know.

Thanks!
Reply

DIMITRIOS
April 27, 2019 at 1:21 pm

Hi,

first of all, want to thank you for the informative article about the product!

I need a form that witch after submitting makes the product inactive on the field “select”. Can we do that
with your wpforms?

Thank you in advance,

Dimitrios
Reply

DAISY ORTIZ
April 30, 2019 at 6:26 pm
 Hi Dimitrios,

We don’t have a way to do this right now, but I’ve made a note on our feature request list so we can
keep it on our radar! Thanks for the suggestion 🙂
Reply

MARNIX
June 16, 2019 at 1:52 am

Hi there, is there any way to hide days that are already booked in the WP forms calendar?

thanks
Reply

DAISY ORTIZ
June 17, 2019 at 12:52 pm

Hi Marnix,

We don’t have a way to do this right now, but I’ve made a note on our feature request list so we can
keep it on our radar! Thanks for the suggestion 🙂
Reply

JOY
March 28, 2022 at 4:07 pm

I would also love this feature!

MIKE KIPRUTO
March 29, 2022 at 3:34 pm

Hi Joy, I apologize we can’t provide what you are looking for at the moment.

However, I’ve noted your interest in this feature and added your email to our list to
receive updates about this feature.

Thanks!
 ANDREW
July 29, 2019 at 10:28 am

This is straightforward enough, but I don’t see a way to prevent something like double bookings since it
just adds to the Google Cal but doesn’t block out dates/times based on availability. Is there a way to
check the calendar to make sure no one has already scheduled that time slot?
Reply

DAISY ORTIZ
July 29, 2019 at 5:19 pm

Hi Andrew,

Unfortunately we don’t have a way to do this right now, but I’ve made a note on our feature
request list so we can keep it on our radar! Thanks for the suggestion 🙂
Reply

JOERI
October 30, 2019 at 5:12 am

I would love to see this feature as well!

ELIZABETH HOUSE
April 5, 2021 at 2:54 pm

I’d love to see this! Any update?

NIKHIL SEBASTIAN
April 6, 2021 at 1:04 pm

Hey Elizabeth- Currently, we do not have the inbuilt inventory/ slot management
feature. We’ve added your vote to the feature request list.

Appreciate your interest here! Thanks, and have a good one 🙂

JOHN
July 10, 2021 at 9:04 pm
 Exactly what I am looking for, there are many advanced booking apps, but I just need
a simple form with 4 appointments slots. Slot would disappear if a client books it. Let
me know if you have any updates.

NIKHIL SEBASTIAN
July 12, 2021 at 3:57 pm

Hey John,

We currently do not have an inbuilt slot management feature available. I have added
your vote to the feature request list for future enhancements.

Appreciate your interest here! Thanks, and have a good one 🙂

LUCAS MARQUES
November 28, 2019 at 8:48 am

Hi there , thanks for the nice plugin.

We also need to block dates/times based on availability. We were able to achieve that with other plugin.
but we wold love to have this in wpforms. Do you have any updates on this metter? or is in your roadmap
?
Thanks agains for the nice job
Reply

ANATOLII SKIDKIN
November 28, 2019 at 3:13 pm

Hi Lucas!

Currently, we don’t have the time ocupation feature in WPForms. I do agree it would be super
helpful, though. I’ve made a note of the feature request and we’ll keep it on our radar as we plan
out our roadmap for the future.

Have a good one 🙂

Reply

JØRN
December 18, 2019 at 6:09 pm
This feature looks awesome, but I don’t want the submissions sent directly to my Google Calendar.

Is it possible to attach a link/button on the form submission that I can click to add it to Google calendar IF
I approve the request from the customer?
Reply

ANATOLII SKIDKIN
December 19, 2019 at 8:18 am

Hi Jørn, thanks for your question!

You should be able to achieve this by adding a custom link to the Notification email sent to you
under the form Notification settings.
The link should contain all the needed parameters to be able to generate a calendar event, such as:
text
dates
details
location
And you can take the values for those parameters from the form submission through the fields’
Smart tags.
In case it helps, we have a great tutorial on how to use Smart tags in the form notifications.

I hope this helps!

Have a good one 🙂
Reply

LAWRENCE
April 19, 2020 at 4:23 am

Please when a customer books with the form I created, where would I receive the email?? Is it on the
WPForm in my WordPress or on my Google email . Thanks
Reply

ANATOLII SKIDKIN
April 23, 2020 at 4:01 pm

Hi Lawrence!
Yes, you can absolutely set up automatic form notification emails, for both yourself and anyone
else you like (including the person who filled out the form). We have a great tutorial on that here
The notification email will be sent to the email address chosen in the notification settings.
I hope this helps.
Have a good one 🙂
Reply
 Reply

HENRY
June 2, 2020 at 6:12 am

Hello, I am using you form for taking online order and it is working well.

I would like to add the option of selecting a collection day but want to allow a 24 hour gap to prepare
orders before collection. Is there a way of block off the next day ? For example orders placed on Monday
cannot be collected on Tuesday the user has to select from Wednesday onwards.

Many thanks in advance.

Reply

ABHISHEK
June 2, 2020 at 5:12 pm

Hey Henry – I am afraid there is no built-in option like this but it should be doable with some
custom code. I would suggest reaching out to our support team for this.

If you have a WPForms license, you have access to our email support, so please submit a support
ticket.

Otherwise, we provide limited complimentary support in the WPForms Lite WordPress.org

support forum.

Thanks 🙂
Reply

ALEXIS RUNSTADLER
July 24, 2020 at 3:59 pm

Are there any plans to add Zoom integration with the Appointment Booking Form? If so – would this be
implemented with OAuth tokens or just API key? Thanks!
Reply

ABHISHEK
July 27, 2020 at 5:31 pm

Hey Alexis – That sounds like an interesting integration to have! I do agree it would be super
helpful, and we’ll keep it on our radar as we plan out our roadmap in the future.
 I am afraid I can’t provide any ETA or details at the moment but I will make sure to suggest to the
dev team for future consideration.

Have a good one 🙂

Reply

MATT
October 21, 2020 at 12:40 pm

If you integrate with Google Calendar, do the available dates and times in the form date picker update to
reflect when they are no longer available for booking or does this have to be done manually?
Reply

ABHISHEK
October 23, 2020 at 9:17 am

Hey Matt – I am afraid this feature is currently not available. I have gone ahead and added a
feature request for you so that the dev team can consider this in future.

Thanks for the suggestion!

Reply

TARA
September 21, 2021 at 9:35 pm

Is there a way to limit the # of people who could book per day?
Reply

HENRY CEE
September 22, 2021 at 8:27 am

Hi Tara! We don’t have a specific feature for limiting the # of people who can book per day, but
there is a way you could achieve this with our current features.

That would be to basically to have a copy of your form per day, and each of those forms would have
a limit on the number of entries it can receive set via our Forms Locker addon. This addon is
available with our Pro level (or higher) license, and you can find more details about this specific
feature here.

So essentially you would have a copy of your form for (in example) Sept 25th, then a new copy for
Sept 26th, and so on. It would mean though you’d need to switch which form is being embedded on
 your booking page each day, but it would be an easy task to do, just by deleting the block and then
embedding the next days copy of the form 🙂

I hope this helps to clarify 🙂 If you have any further questions about this, please contact us if you
have an active subscription. If you do not, don’t hesitate to drop us some questions in our support
forums.
Reply

ERIC RIBAUD
February 19, 2022 at 7:47 pm

Hello, We have WP Pro. I would like to know how can I have the option which shows all the calendar and
shows date and time only available. Thanks
Reply

MIKE KIPRUTO
February 21, 2022 at 4:30 pm

Hi Eric, I apologize currently we don’t have a native feature to achieve what you are looking for at
the moment.

I’ve noted your interest in this feature and added your email to our list to receive updates about
this feature.

Thanks and have a good one!

Reply

ADD A COMMENT
We're glad you have chosen to leave a comment. Please keep in mind that all comments are moderated
according to our privacy policy, and all links are nofollow. Do NOT use keywords in the name field. Let's have a
personal and meaningful conversation.

Your Comment

Your Real Name

 Your Email Address

Save my name, email, and website in this browser for the next time I comment.

This form is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Add Your Comment

 Let's Connect

Search WPForms

Popular Resources

49+ Best WordPress Plugins in 2022 Beginner’s Guide: What is a Likert Scale 7 Best Google A
(Most are FREE) and How to Use It? WordPress [20

NEW! How to Create a Landing Page in How to Create an NPS Survey Form in How to Create
WordPress [Easy Guide] WordPress WordPress (Eas

How to Add Google Analytics to 9 Simple Tricks to Eliminate Spam User How to Make a
WordPress (Beginner’s Guide) Registration (2022) Registration Fo

38 Best WooCommerce Plugins for 7 Best CRM Software for Small How to Get Wo
Your Store [2022] Business (In 2022) Notifications U
Plugin
 Start Building Smarter WordPress Forms
Create and publish forms in minutes... What are you waiting for?

Get WPForms Now

Company

About Us
Careers
Testimonials
Form Templates
Contact
Press
Affiliates
Blog
FTC Disclosure

Top Features

Online Form Builder

Conditional Logic
Conversational Forms
Mailchimp Forms
AWeber Forms
File Uploads
Stripe Forms
Post Submissions
Signature Forms
Entry Management
Form Notifications
Form Landing Pages
Spam Protection
Multi-Page Forms
Surveys and Polls
User Registration
PayPal Forms
Form Abandonment

Our Brands

WP Mail SMTP
OptinMonster
MonsterInsights
All in One SEO
SeedProd
RafflePress

Connect with us

Helpful Links

Support
Documentation
Plans & Pricing
WordPress Hosting
Start a Blog
Make a Website
WPBeginner
WordPress Forms for Nonprofits

Copyright © 2016-2022 WPForms, LLC. WPForms is a trademark of WPForms, LLC.

Terms of Service Privacy Policy Sitemap WPForms Coupon

NPS is a registered trademark, and Net Promoter Score and Net Promoter System are service marks, of Bain & Company, Inc.,
Satmetrix Systems, Inc. and Fred Reichheld.