PROJECTS, PRODUCTS AND PORTFOLIO

MANAGEMENT WITH KANBAN

Release 1.0

PROBLEMS MANAGEMENT PRINCIPLES EVOLUTIONARY APPROACH BENEFITS

VISIBILITY MATURITY LEVEL ORGANIZATION CULTURE PROJECT AND PRODUCT MANAGEMENT

PROJECT AND PRODUCT MANAGEMENT Visualize all work, impediments and decision-making • Тransaprency and collaboration
• Lack of visibility and synchronization frameworks at all levels. • Clear priorities & Alignment
ML0 ·

COLLABORATION
• Too many projects/Workload above capacity OBLIVIOUS
• Faster delivery of customer value

CHAOTIC
FRAGILE
• Working on the wrong thing • Reduced project cost

REACTIONARY
CONTINUOUS FLOW OF VALUE
• Delays and cost overruns Create continuous flow of value, equilibrated to the ML1 · TEAM-FOCUSED • Higher quality
capacity of the organization. Optimize work flow to
METRICS AND GOVERNANCE increase value delivery. METRICS AND GOVERNANCE
• No good leading indicators ML2 · CUSTOMER-DRIVEN
• Stability

UNALIGNED
• Predictability

RESILIENT
FOCUS

ALIGNEMENT
• Measuring the wrong thing
• On-time delivery
• Estimation is inaccurate Focus all your decissions in your business purpose and
strategic priorities.
ML3 · FIT-FOR-POURPOSE • Proactive risk management
• Poor decisions
• Unknown capacity and capability ENTERPRISE AGILITY

EXPLAINABLE
• Unclear and changing priorities FEEDBACK ML4 · RISK-HEDGED • Faster, collaborative strategy definition and early

ANTICIPATORY
ROBUST
course correction

BUSINESS APPROACH
Implement short feedback loops in the organization,
ENTERPRISE AGILITY with clients and the market. • Quicker and more effective communication
• Fast changing business&market environment ML5 · MARKET LEADER • Ability to cope with the risks and the uncertainty in
the business context

CONGRUENT
• Lack of collaboration and innovation
CULTURE

ADAPTABLE
• Make stategic and tactical planning based on real-
• Misalignment between strategy and project goals
Create culture of transparency, collaboration, focus on ML6 · BUILT FOR SURVIVAL time information about the business context
• Poor customer satisfaction purpose and responsibility. • Increased profit margins
• Increase customer satisfaction

PRACTICES AND TOOLS

VISUALIZE DEVELOPMENT FLOWS

ML1 ML2 ML3 ML4

Team-Focused Customer -Driven Fit-For-Purpose Risk-Hedged

PORTFOLIO
— PMO, C-Suite, Project/Product Managers, Business Unit Managers —

TODAY

MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5 MONTH 6

SELECTED IN PROGRESS (4) DONE
SPECIFICATION DESIGN DEVELOPMENT TEST INTEGRATION ACCEPTANCE
REQUESTED SELECTED IN PROGRESS DONE

Y-0021
H-0033

Q-0241 E-0011 Q-0241 F-0022

Z-0041 E-0121
K-0051 P-0024 B-0081

W-0034
W-0034

A-0018 Z-0044
J-0136

Y-0021 H-0033

MULTI-PROJECT/PRODUCT
— PMO, C-Suite, Project/Product Managers —
Risk Profiles

Customer
REQUESTED SELECTED IN PROGRESS DONE SEL. IN PROGRESS IN PROGRESS DONE REQUESTED SELECTED IN PROGRESS DONE
SPECIFICATION TECHNICAL APPROVAL SELECTED DEVELOPMENT TEST INTEGRATION SPECIFICATION (3) DEVELOPMENT (3) INTEGRATION (2)
0% PROGRESS 100% Z-0044
B-0081 Y-0021 H-0033
Close
Y-0021
N L D A
K
U-0143
Z-0041 A-0018 W-0034 F-0022 C
Q-0241 Y-0136 E-0121
M O G H
DUE DATE

E-0011 E-0121
K-0033
B-0222 K-0051 R E
Q J P I
J-0233
S F Technical solution Technology
R-0231

Y-0021
INTERNAL
H-0259
Far
G

Market
PROJECT/PRODUCT
— Project/Product Manager —

Project/Product delivery time forecast

Y-0021 Y-0021 Y-0021

SEL. IN PROGRESS IN PROGRESS DONE

REQUESTED SELECTED IN PROGRESS DONE UPSTREAM DOWNSTREAM SPECIFICATION (3-5) TECHNICAL APROVAL (2-3) NEXT (3) DEVELOP (3) TEST (2) INTEGRATION (1) Optimistic

MOD. MOD. MOD. MOD. MOD. MOD. MOD. IDEAS IN PROGRESS IN PROGRESS DONE
7 4 5 5 5 2 1 SPECIFICATION TECHNICAL APPROVAL SELECTED DEVELOPMENT TEST INTEGRATION SOFTWARE
Realistic

N
MOD. MOD. MOD. MOD. MOD. MOD.

9 3 5 5 5 5 L A
K D C G HARDWARE
Pessimistic
MOD. MOD. H
8 6 M O
ES

PROVIDERS
ENC

Very Pessimistic
E ND
DE P

0 5 10 15 20 25 30 35 40

DELIVERABLE
— Team/Area —
REQ. SELECTED DEVELOPMENT (4) DONE REQUESTED SELECTED (7) DEVELOPMENT (7) TEST (9) DONE
(2-3) DEVELOP TEST IN PROGRESS DONE INTERNAL VALIDATION
MODULE: 6 Deliverable forecast
REQUESTED SELECTED IN PROGRESS DONE
COMPONENTES COMPONENTS
95% 85% 70% 50%

H D C J E A 350

300
DOCUMENTATION
DOCUMENTATION
250
H D I G K C
200

DEFECTOS 150
F B F DEFECTS
100

50

0
URGENT FIXED DATE STANDARD INTANGIBLE BLOQUED 0 10 20 30 40 50 60 70 80 90 100

FEEDBACK LOOPS
PORTFOLIO
— PMO, C-Suite, Project/Product Mananers —

PORTFOLIO REVIEW
PORTFLIO REVIEW
AND DINAMIC RESOURCE ALLOCATION

MULTI-PROJECT/PRODUCT
— PMO, C-Suite, Project/Product Managers —

MULTI-PROJECT, BLOCKERS, KPIs, AND RISK MULTI-PROJECT,

MULTI-PROJECT MONITORING MULTI-PROJECT AND BLOCKERS REVIEW REVIEW, AND IMPROVEMENT SUGGESTIONS KPIs MARKET RISK AND PROCESS
OPTIMIZATION REVIEW

PROJECT/PRODUCT
— Product/Project Manager —

PROJECT MONITORING AND PROJECT REVIEW, PROJECT, RISKS AND PROCESS

PROJECT REVIEW AND PLANNING
PLANNING RISKS AND IMPROVEMENT SUGGESTIONS OPTIMIZATION REVIEW

DELIVERABLE
— Team/Area —

RETROSPECTIVE. INPROVEMENT PROCESS

KANBAN REPLENISHMENT KANBAN REPLENISHMENT KANBAN KANBAN
RETROSPECTIVE BLOCKERS AND SUGGESTIONS REPLENISHMENT OPTIMIZATION
MEETING MEETING MEETING MEETING MEETING MEETING
REWORK ANALISYS REVIEW MEETING

METRICS
FLOW: • Delivery time (speed) AGILITY AND • KPI (customer satisfaction, performance) BUSINESS • Flow efficiency (waste elimination)
• Capability (finished work items) • Defects, complaints (quality) • Cycle time (bottleneck resolution)
• Demand (work items received) SUSTAINABILITY: • Flow variability, efficiency (balance, OUTCOMES • Economic outcomes
• Block time, waiting for others predictibility) OPTIMIZATION: (competitiveness, robustness)
• Number of reworked items and rework time (quality) • Transaction and coordination costs
• Cost of delay
• Organizational health indicators

SW

HW

ELEC

FAB
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