OBAFEMI AWOLOWO UNIVERSITY, ILE-IFE

FACULTY OF AGRICULTURE
DEPARTMENT OF FAMILY, NUTRITION AND CONSUMER SCIENCES
2022/2023 Annual Review of Administrative and Technical Staff
Recommendation for Promotion from the Post of Principal Confidential Secretary II to the Post
of Principal Confidential Secretary I

RECORD OF SERVICE
(1) Name: ADESUYI Adekemi Victoria (Mrs.)
(2) Date of First Appointment: 4th February, 2013
(3) Status on First Appointment: Confidential Secretary I
(4) Date of Confirmation of Appointment: 5th May, 2016
(5) Date of Last Promotion 1st October, 2020
(6) Present Status: Principal Confidential Secretary II
(7) Present Salary and Grade: CONTISS(II) 09 Step 03

INTRODUCTION
Mrs. Adesuyi, Adekemi Victoria joined the services of the Obafemi Awolowo University, Ile-Ife
on the 4th of February 2013 as Confidential Secretary I and she was deployed to the Department
of Family, Nutrition and Consumer Sciences. She was promoted to the rank of Principal
Confidential Secretary II in October, 2020. As Principal Confidential Secretary II in the
Department, her schedule of duties include: handling administrative aspect of the Department,
maintaining appropriate filing system, typing of documents and attending to visitors. She also
prepares and monitor imprest account, Cash Advance, Expenditure Authorization and Approval
Forms, Combined Requisition Issued Voucher, Local Purchase Orders and auditing of purchased
items as well as other relevant financial documents. She is involved in processing of relevant
forms related to students’ academic matters to the appropriate offices with proper monitoring and
control as and when due. In addition, she performs other duties as may be assigned to her by the
Head of the Department.

A. QUALIFICATIONS
Mrs. Adesuyi holds Ordinary National Diploma (OND) in Secretarial Studies and Higher
National Diploma (HND) in Office Technology and Management from Federal Polytechnic
Ede in 2006 and 2009 respectively. She also obtained Diploma in Computer Appreciation in
2003 from Femaks Computer, Ile Ife. She just completed a degree programme at National
Open University, Nigeria in the Department of Mass Communication. Her results is being
processed. She is a member of Nigeria Institute of Management and Association of
Professional Secretary of Nigeria.

B. JOB KNOWLEDGE
Mrs. Adesuyi exhibits very sound knowledge of the job to satisfaction. She performs
secretarial functions and other tasks as may be assigned by the Head of Department
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 diligently, she is effective in the discharge of her duties. She takes minutes of meetings and
maintains a well organised filing system. She is also diligent in handling of documents.

C. JOB PERFORMANCE AND OUTPUT

Mrs. Adesuyi performs her duties satisfactorily. She coordinates the Administrative activities
of the Department without hitches. She is painstaking in memo writing and very meticulous
in filing of documents. She is very stable emotionally, as a result, comports herself even in
the midst of agitation. In, summary, she is well coordinated.

(i) Technical Competence

Mrs. Adesuyi is technically competent as she is able to operate the computers,
scanners, photocopiers and other technical gadgets she needs to perform her duties
efficiently.

(ii) Initiative and Self Confidence

Mrs. Adesuyi is full of initiatives – she is reliable and hardworking, confidently she
coordinates her subordinates with utmost respect. She is loyal to both academic and
administrative staff of the Department.

(iii) Ability to Service Meetings

Her ability to service meetings is highly commendable, such as the Departmental
meeting, Departmental Board of Examiners’ Meeting and Departmental Review
Panel Meetings. She is also pro-active in processing Departmental papers to the
Faculty Boards, Committee of Deans, Business Committee of Senate, and to the
Senate with little or no supervision.

(iv) Continued Good Performance

As the Head of Department, I have seen a lot of intelligence in Mrs. Adesuyi’s job
performance. Also, going through her records, there is a clear evidence of continued
good performance of her duties.

D. EXPERIENCE
Mrs. Adesuyi is well grounded in Office Technology and Management. Her working
experience was dated back to 2010. This she has successfully translated to performance in
the Department. Her experience in Computer Appreciation has been of immense benefit in
the discharge of her duties. She is also improving in her performance daily. She has acquired
more knowledge and experience which has put her in good position to be considered for
promotion to the next stage.

E. ATTITUDE TO WORK
She has a good disposition towards her work. She accepts responsibility willingly. She
resumes punctually to work and always on her duty post. She is methodical, easy going, and
very passionate in the discharge of her duties. She relates well with all staff, students and
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guests of the Department. She has been working closely with the Head of Department and
other members of staff (Both Academic and Administrative). She zealously and promptly
undertakes any assignment given her by the Head of Department. She willingly stays back to
complete her daily assignments without complaints.
(i) Responsiveness to Training/Demands of the Job
Mrs. Adesuyi is always ready to learn to improve herself on the job. She is always
willing to acquaint herself with modern technologies.
(ii) Cooperativeness
Mrs. Adesuyi is very supportive, peace-loving. She has a very harmonious and
humorous working relationship with members of staff and students.
(iii) Willingness to accept additional responsibilities
Mrs. Adesuyi is selfless, always willing to accept more responsibilities.

F. INTEGRITY
(i) Self - Discipline: Mrs. Adesuyi is truthful, reliable, straight-forward and disciplined.
There has not been an occasion to doubt her integrity or query her ingenuity. She is of
enviable integrity.

(ii) Dependability: Mrs. Adesuyi is dependable and trustworthy, she is very sound that
she can work with little or no supervision.

(iii) Honesty: Mrs. Adesuyi is honest and has never been found wanting in this regard.

G. LEADERSHIP
(i) Ability to Supervise and Control Subordinate Staff
Since assumption of duties in the Department, Mrs. Adesuyi has displayed
outstanding leadership qualities. She heads the Administrative arm of the Department
and coordinates the office staff effectively. She is an upcoming leader in the
Administrative sector.

(ii) Organizing Ability

She organizes her schedule and that of her subordinate staff in such a way that no
hindrance is experienced in the administration of the Department.

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QUALITATIVE ASSESSMENT
S/N CRITERIA Max. Min. Score
Points Points
A. QUALIFICATION 8 6 8
(i) Basic Qualification (5) (5) (5)
(ii) Self Development and Computer Literacy (3) (1) (3)
B. JOB KNOWLEDGE 10 5.5 9
(i) Secretarial Competence (Office Management) (10) (5.5) (9)
C. JOB PERFORMANCE & OUTPUT 35 14 31
(i) Technical Competence (Speed and Accuracy) (10) (5.5) (8.5)
(ii) Initiative and Self Confidence (4) (1.5) (4)
(iii) High Professional Competence (6) (2.0) (5.5)
(iv) Ability to Service Meetings (7) (2.5) (6)
(v) Continued Good Performance (8) (2.5) (7)
D. EXPERIENCE 5 1.5 4
(i) Experience of University Administration (5) (1.5) (4)
E. ATTITUDE TO WORK 10 5 9
(i) Responsiveness to Training/Demands of the job (4) (2) (3)
(ii) Cooperativeness (3) (1.5) (3)
(iii) Willingness to accept additional responsibilities (3) (1.5) (3)
F. INTEGRITY 12 5.5 12
(i) Self Discipline (4) (2.0) (4)
(ii) Dependability/Reliability (4) (1.5) (4)
(iii) Honesty (4) (2) (4)
G. LEADERSHIP 20 7.5 16
(i) Ability to supervise and control subordinate staff (8) (3.0) (6)
(ii) Organizing ability (5) (1.5) (4)
(iii) Self-motivation/ability to motivate others (7) (3) (6)
Total 100 45 89

RECOMMENDATION:
Based on Mrs. Adesuyi’s academic qualification, job knowledge, performance, as well as on-the-
job experience acquired as Principal Confidential Secretary II, it is evident that Mrs. Adesuyi,
Adekemi Victoria has grown and matured within the system and worthy of being considered for
promotion to the next stage in her career. It is therefore, without reservation that, I strongly
recommend her for promotion to the position of Principal Confidential Secretary I with effect
from October 1st, 2023.

Prof. K. O. Soyebo
Head of Department

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 OBAFEMI AWOLOWO UNIVERSITY, ILE-IFE, NIGERIA

CURRICULUM VITAE

A. Personal Data:
1. Full Name: ADESUYI Adekemi Victoria (Nee Adereti)
2. Date of Birth: October 12, 1985
3. Place of Birth: Ogoja, Cross River
4. Nationality: Nigerian
5. State of Origin: Osun State
6. Senatorial District: Osun East
7. Local Government Area: Ife Central
8. Permanent Address: Zone B, Gbarin Quarters, Navy School
Area, Ifewara Road, Ile-Ife.
9. Contact Address: Department of Family, Nutrition and
Consumer Sciences, Faculty of Agriculture,
Obafemi Awolowo University, Ile-Ife.
10. E-mail Address adekemiadereti@yahoo.com or
kemtol22@gmail.com
11. Mobile Phone Number(s) 08061127401 and 08142401852
12. Marital Status: Married
13. Number of Children and Age: Two: 9 years and 6 years
14. Next of Kin: ADESUYI Esther Oluwasemilore
15. Address of Next of Kin: Zone B, Gbarin Quarters, Navy School
Area, Ifewara Road, Ile-Ife.
16. Date of Assumption of Duty: February 4, 2013
17. Rank/Status on First Appointment: Confidential Secretary I
18. Present Status: Principal Confidential Secretary II
19. Date of Last Promotion: October 1, 2020
20. Date of Last Regrading: Nil
21. Present Salary, Grade Level and Step: CONTISS(II) 09 Step 03
22. Date of Confirmation of Appointment: May 5, 2016
23. Faculty/Directorate: Agriculture
24. Department/Unit: Family, Nutrition and Consumer Sciences
25. Physical Disability/Challenges: Nil

B. Educational Background
(i) Educational Institutions Attended with Dates
1) National Open University, Nigeria 2017 to date
2) The Federal Polytechnic, Ede Osun State 2007-2009
3) The Federal Polytechnic, Ede Osun State 2004-2006
4) Femaks Computer School, Ilare, Ile-Ife, Osun State 2003
5) Oranmiyan Memorial Grammar School, Road 7, Ile-Ife 1996-2002
6) St. Peter’s Primary School, Road 7, Ile-Ife 1990-1996

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(ii) Academic/Professional Qualifications and Distinctions Obtained with Dates

1) B.Sc in Mass Communication (in view)

2) Higher National Diploma (HND) in Office Technology and Management (OTM)
(Upper Credit) 2009
3) National Diploma (ND) in Secretarial Studies (Upper Credit) 2006
4) Diploma in Computer Appreciation (Desktop Publishing) 2003
5) Senior Secondary School Certificate (SSCE) 2002
6) Primary School Leaving Certificate 1996

C. Work Experience with Dates:

1. Previous Work Experience Outside the University System with Dates
i. Government Girls Day Junior Secondary School, Maru, Zamfara State (NYSC)
Duties: Teacher (Business Studies) 2010-2011
ii. Damico Educational Institute, Ede Road, Ile-Ife, Osun State Secretary
(Industrial Training) 2006-2007

2. Previous Work Experience in Other Universities

Confidential Secretary II: Dean’s Office, College of Agriculture, Food Science and
Technology, Wesley University of Science and Technology, Ondo, Ondo State
2011-2013
3. Work Experience in Obafemi Awolowo University
i. Confidential Secretary I: Department of Family, Nutrition and Consumer Sciences,
Faculty of Agriculture, OAU, Ile-Ife. 2013-2017
Duties:
- Type of Memos and other documents
- Attend to visitors.
- Prepare and monitor imprest account Cash Advance, Expenditure Authorization and
Approval Forms, Combined Requisition Issued Voucher, Local Purchase Orders and
auditing of purchased items as well as other relevant financial documents.
- Involve in processing of relevant forms related students’ academic matters to the
appropriate offices with proper monitoring and control.

ii. Principal Confidential Secretary II October 2020 till date

Duties:
- Handle the administrative aspect of the Department
- Take and type all departmental minutes of meetings
- Maintain appropriate filing system,
- Coordinate subordinate staff
- Type Memos and other documents
- Attend to visitors.
- Prepare and monitor imprest account Cash Advance, Expenditure Authorization and
Approval Forms, Combined Requisition Issued Voucher, Local Purchase Orders and
auditing of purchased items as well as other relevant financial documents.

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 - Involve in processing of relevant forms related students’ academic matters to the
appropriate offices with proper monitoring and control.

4. Conferences/Courses Attended with Dates:

i. A Workshop organized by Faculty of Agriculture: Re-positioning the Faculty of

Agriculture for the Next Level to Engage the Challenges of the 21 st Century. Held
at Emerald Guest House Ife-city area Ile-Ife. 26th February 2013.

ii. A Monthly Seminar for all Senior Administrative, Professional and Technical
Staff: Corporate Image, Re-branding and Reputation Management of a 21 st
Century University – The case of OAU Ile-Ife. Held at First Bank Lecture Theatre,
(Faculty of Social Sciences) (Speaker: Mr. D. O. Awoyemi - Registrar) 27th
August 2013.

iii. A Workshop organized for Newly Employed Confidential Secretaries: The

University Imprest System held at First Bank Lecture Theatre, Faculty of Social
Sciences (Speaker Mr. S. A. Adefisoye – Department of Chemistry) 5 th March,
2013.

iv. A Monthly Seminar – Procedure for Administration Process in the Faculty. Held
at Faculty of Agriculture Board Room (Speaker: Mr. L.T. Apanpa - Faculty
Secretary) 25th February, 2015.

v. A Monthly Seminar – Exploring the Benefits of Serious Preparation for

Retirement held at Ajose Lecture Theatre, OAU (Speaker: Mr. J.A. Adeshoba –
Director, Internal Audit OAU, Ile-Ife). 23rd March, 2016.

vi. Emerging Leaders’ Summit – “Back to Nature” Seminar on Nutrition and

Health: You are what you Eat held at Ajose Lecture Theatre, OAU (Speaker:
Very Revd. Mike Oye and Rtd. Prof. Titi Hassan) 12th May, 2017

vii. 2017 Bi-Ennial International Conference – Gender and Security (Shifting

Perspectives, Transforming Communities held at Ajose Lecture Theatre OAU and
Bisi Adeleye-Fayemi Building (Speaker: Dr. Hauwa Mahdi – University of
Gothenburg, Sweden). 15th – 17th May, 2017.

viii. 6th Registry Lecture Series – Employee Engagement in Universities: New Times,
New Paradigms, New Skills held at Oduduwa Hall, Obafemi Awolowo
University, Ile-Ife. 10th October, 2019.

5. University Sponsored Courses with Dates (in-service, etc) Since First Appointment:
Nil

6. Reports/Papers: Nil

7. Membership of Professional Organizations:

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 i. Member-Nigerian Institute of Management 2015
ii. Member- Association of Professional Secretary of Nigeria, OAU Chapter. 2015

8. Extra-Curricular/Interest/Activities: Writing, Reading, Meeting with people and

Singing

9. Any Other Relevant Information: Nil

Signature: ______ Date: 21/02/2023