Shell Marine

QUICK-START GUIDE
1. Get started (first login)
2. Dashboard
3. View vessel/equipment/component
4. Register and send sample
 Quick start

1. Get started – First set-up only

Check your email for a message from do-not-reply@shell.com, with

the subject line “Shell LubeAnalyst email validation”. Click the “Validate
your email by clicking here” yellow button in the email to begin.

Shell LubeAnalyst uses Akamai’s Janrain identity provider for security. The sign-up process will
take you through different steps, depending on whether your email account is already set up
to use Janrain services in the cloud. After clicking “Validate your email by clicking here”, simply
follow the on-screen instructions.
If you encounter any issues, please contact your Shell Account Manager for support.
 Quick start

2. Dashboard
When you successfully log in to the new system, you will see the main Dashboard screen.

Dashboard filter Condition summary Equipment summary

Here, you can see the filter criteria used for the Here, you can see the Here, you can view samples sorted
dashboard; change the filters and the screen will reload. sample condition summary. and displayed by equipment type.

The pie charts are

interactive: click on a
segment of a pie chart and
the other charts on the page
will only reflect the data in
that segment.

Dashboard overview Sample results Sample reports Lubricant summary

Here, you can see an overview Table of sample results. Click on the icon for Here, you can see samples sorted
of the records summarised on Click on the table headers the sample report. and displayed by lubricant sampled.
the dashboard. to sort the list.
 Quick start

3. View vessels/components/equipment
n The Vessel, Equipment and Component screens are useful for quickly navigating to any equipment or component. Initially, all your
vessels will be under the Equipment tab.
n You can use the Search feature under the Equipment menu to search for any vessel, equipment item or component.
n Before you can send a sample for analysis, you need to ensure that you have registered (1) the relevant equipment and (2) the
component from which the sample is taken on Shell LubeAnalyst. To register a new vessel, equipment item or component, contact
your Shell Marine technical representative.

Records folder Manufacturer/Model view Clickable headers

Use the left-hand panel like a Click on the table
folder; click an item to open headers to sort the list.
the list of records in that folder.

Equipment info link Table view Component info link

Click on Equipment link and you will When you open a folder from the left-hand Click on Component link and you will
go to the equipment structure screen. panel, the list of records opens in a table view. go to the component details screen.

Equipment details screen

Here, you can view the manufacturer,

model and lubricant for the component.
Component details screen

Here, you can view the main

equipment and component
information.
 Quick start

4. Register and send sample

There are three ways to pre-register samples in the new Shell LubeAnalyst system:
a. with sample kit labels
b. print labels online
c. via the Shell LubeAnalyst app.
Pre-registering your samples is the easiest way to ensure the most accurate analysis of your samples and to speed up the analysis
process through the laboratory. We will explain each option below.

a. With sample kit labels

You can continue to fill in the sample labels supplied in the sample kits, but please ensure that you do so correctly following these step-
by-step instructions:
i. Navigate to the Sampling screen on the Menu bar > Send samples.
ii. Navigate to the Send samples screen by using Sample registration via Go to... on the Manage equipment and components
screens.
iii. After completing all the mandatory fields, click on the “I have labels” tab then click on the Register button to register your sample in
the system. Affix the sample number sticker to the bottle and send it off to the appropriate laboratory selected from the laboratory
network map on page 3 of the label book.
iv. You can track the progress of new samples and view historic samples using Track samples on the second-level menu.
Not completing the mandatory highlighted sections on the sample labels may result in your sample being rejected or incorrectly diagnosed.
Please refer to the leaflet inside the refill kit for more information on how to complete all the required sections.

Track samples
You can use this button to track
progress of new samples and
view historic samples.

Sample information
Here, you can enter basic
information about the sample,
including the date the sample was
taken, its number and the site name.

Equipment/component selection
Here, you can select or browse to
select equipment and component
to register the sample.

Advanced search
Look at all your historical and current samples here by
searching on criteria such as date, status, oil condition,
equipment and component.
 Quick start

Equipment details
Here you can enter equipment or
lubricant life and top-up volume and
select the right parameters.

Please note LubeAnalyst Code

The easiest way to register:

Shell LubeAnalyst has a new label www.lubeanalyst.shell.com

format with an amended design, see Vessel Code Machine Code

Date Drawn
example right. DD MM YY
Sample Number
0 000 00 000
Retain this Section

LubeAnalyst Code LubeAnalyst Code is mandatory.

Submitting a sample without a
LubeAnalyst Code will result in delay or
sample not being processed.
Vessel Code Machine Code

Date Drawn
DD MM YY
Sample Number
0 000 000 00
Equipment & Component Description

Vessel Name Equipment Description

IMO Number Lubricant in Use

Equipment Details

Equipment Life Fuel in Use

Hrs

Lubricant Life Fuel Sulphur Percentage

Hrs %

Top-up Volume

Litres per Day Week Month ..............................

Cylinder Drain Oil Samples Only

Engine Load (During Sampling) Feed Rate

kW g/kWh

Turbocharger Cut-Out Cylinder Oil Consumption / 24 Hours

Yes No Ltrs

Relative Humidity (Atmospheric) Jacket Cooling Water Out Temperature

% °C

Ambient Temperature (Atmospheric) Cylinder Liner Hours Piston Crown Hours

°C Hrs Hrs

Piston Ring Hours Fuel Valve Hours

Hrs Hrs

Remarks

Attach to Bottle Attach to 2nd Bottle

ISO4406/ISO4407 Particle Count Only

Shell Shell
LubeAnalyst LubeAnalyst
Sample Number Sample Number

0 000 000 00 000 0000 00

 Quick start

b. Print labels online

Shell LubeAnalyst has an exciting new feature that enables fast and simple pre-registration and label printing, which reduces
the likelihood of errors and improves the efficiency of the end-to-end service. You can access this additional option from the
portal main page.

Navigate to the Sampling screen on the Menu bar > Send Samples 2. Navigate to the Send samples screen by using Sample
registration screens. Click the “Print sample labels” tab.

1. Select the components for which you want 2. Enter the mandatory sample data and click Next.
to register by ticking the box and click Next.

3. Select the format and click “Generate 4. The label file is ready to be downloaded; follow the
labels. A4 World, Letter US.” instructions on the screen to complete the process.

Online label example

 Quick start

c. Via the Shell LubeAnalyst app

1. The current version of the Shell LubeAnalyst app requires an active Internet connection to function.
2. The Shell LubeAnalyst app will only be able to scan the new version of Shell LubeAnalyst labels with a QR code. If you have the
old RLA labels with barcode, you will need to enter the sample number manually.

How to download the app: > Apple or Google Play app stores > Shell LubeAnalyst

The sign-in details are the same as on the Shell LubeAnalyst web portal. For your first sign-in only, you
need to register your account on the web portal before accessing the mobile app.

Registering a sample via the mobile app

1. Once you have taken your sample, find the QR
code attached to the bottle or on the sample label.
Open the app and scan the QR code; you will get
3. Once both codes have been entered, confirm
a confirmation tick when the scan is successful. If
you cannot find the QR code or it is failing to scan,
type in the numerical code instead.
2. To assign the sample bottle to the component,
scan the QR code found near or around the
sample point of the component. Again, if no QR
code is present, you can manually enter the Shell
LubeAnalyst code into the entry field or tap on
the search icon and search for the component in
your equipment library.
the equipment details are correct and fill in the
sample registration form on the mobile app. As
with the paper form, the more details you input,
the better the data for the diagnosis. Once the
form is completed, simply tap submit and then
send the sample bottle to the laboratory. There is
no need for additional paperwork.
Search icon

Step 1 Step 2 Step 3

Downloading and printing your sample point labels
1. On the Shell LubeAnalyst website (www.lubeanalyst.shell.
com), navigate to the Equipment tab on the menu bar and
select Manage from the dropdown options.
2. Once the vessel list has loaded, select the vessel you
need and click on the Sample point labels button on
the main table view page.
3. You will now see a pop up with the choice to select
the paper size you wish to print on, either A4 or letter.
*Please note the label templates needed to print these
component labels are A4: Avery B7173-50 and letter:
Avery 60505.
4. Once you have chosen the print format, click
Generate labels.
5. A PDF of your component labels will then load for you to
download, print off and stick on your sample locations on
your machinery, ready for rapid QR code scanning next
time you sample.

Sample point labels

For more information, contact your Shell Marine technical advisor.