Management Fair- Group 8 (Meena Bazaar)

Project Report

Group Members

1. Anubhav - 220079
2. Deepa- 220081
3. Kushal Goyal- 220084
4. Mohit Gupta- 220085
5. Utsav Kumar Singh- 220066
6. Rishabh Wadhwa- 220070
7. Anchal Singh-220078
8. Govind Sharma- 220082
9. Rohan Paul- 220089
10. Suryansh Shrivastava- 220094
11. Vidhushi Saxena- 220096
12. Yash Tolambia- 220099
13. Prashant Sharma- 220068
14. Vipul Madan- 220076
15. Bibhuti Kumar Singh- 220080
16. Rashi Maheshwari- 220088
17. Sidhant Nayyar- 220091
18. Smita Boral- 220092

1
 Index

1. Purpose and Overview………………………………………………….3

2. Product Background…………………………………………………….4
3. Defining the project……………………………………………………..5
• Project Objective
• Company Objective
• Social Objective
• Deliverables
• Limit and Exclusions
• Team Responsibility and Allocation of work
• Technical Requirements
4. Project Portfolio………………………………………………………..6-7
5. Project Network Diagram…………………………………………….8-10
6. Project Monitoring…………………………………………………….11
7. Risk Management & Contingency Planning………………………………12-13
8. Budget Planning……………………………………………………….14-15
9. Actual Expense Sheet…………………………………………………..16
10. Profit and Loss………………………………………………………….17
11. Gantt Chart……………………………………………………………...18
12. Economics……………………………………………………………….19-22
13. Memories………………………………………………………………..23-24

2
 Purpose and Overview

The main purpose of our organizing this event is to gain certain skills for being
corporate ready such as negotiation skills, entrepreneurial skills, event planning,
teamwork, brainstorming, etc. Through this event, we are looking forward to
engaging and satisfying our customers by providing the best quality food at
affordable prices, shakes to quench their thirst, and accessories to add glam to their
fits this Diwali.

3
 Product Background

• Veg Cheese Sandwich- Cheese Sandwiches or veg toasties are prepared by

placing two slices of bread with veggies and cheese along with other herbs
and sauces in between. It is fast and quick on the go food popular in many
parts of the world. Furthermore, It is a healthier alternative to other junk food
and is very popular amongst the health-conscious segment.

• Oreo Shake- Oreo shake is made when Oreo cookies are blended in milk
along with other sweeteners such as sugar, ice cream, and chocolate syrup. It
is a very popular drink amongst youngsters and is a healthier alternative to
other soda-containing drinks.

• Accessories- We have included accessories also, keeping in mind our target

audience and the theme of Diwali. In accessories, we have scrunchies,
earrings ethnic as well as western, dainty pendants, necklaces, etc. We have
also included decor items like posters and toran.

• Games- Games are there for entertainment and engagement because what’s a
fair without fun games?

4
 Defining the Project

Project Objective-
• Maximum prosperity for all the members by achieving personal growth and
development, peer recognition, and societal recognition.
• Building healthy relations amongst different team members thus creating a
healthy working environment.
• Fulfilment of personal objectives while focusing on the group's goal.

Company’s Objective-
• Survival- It is the basic objective of any business, and an organization must
earn sufficient revenue to recover the cost.
• Profit- Mere survival is not enough. Management has to ensure that the
organization makes a profit as it is an incentive for the continued successful
operation of the business.

Social Objective- Some part of our profit shall be used for feeding stray dogs
around the campus.

Deliverables
1. Profit generation
2. Ensuring zero resource wastage
3. Successful participation in management fair
4. Involvement of all members
5. Proving managerial skills
6. Robust communication

Limits & Exclusions

1. Shortage of funds
2. Monotonous demand for a product.

Team responsibility and allocation of work

Technical Requirements-
1. Cooking Expertise 3. Tent Decorations 5. Negotiation Skill
2. Marketing And Sales 4. Accounts Expertise

5
 Project Portfolio
As group 8 (Meena Bazaar) we were given the task of setting up a stall at the BML
Munjal University's Pond Area. We decided to set up a stall with food, drinks,
accessories, and games with the backing of our esteemed faculty members and with
everyone's approval. Our main objective was for customers to enjoy themselves
while eating wonderful food and purchasing high-quality products. Hence, we
decided to sell "Cheese Sandwich" as our food item and "Oreo Shake" as our
beverage at our stall. A budget of 9000 was allocated to us for the setup of our stall
and to do an actual performance.

The items that we required were as follows-:

1. Milk
2. Oreo Biscuit
3. Chocolate Syrup
4. Vanilla Ice Cream
5. Bread
6. Butter
7. Liquid cheese
8. Mozzarella diced cheese
9. Tandoori Mayonnaise
10. Chili Flakes
11. Oregano
12. Veggies
13. Disposals (paper plates, Cups, Straws, Cup cover)
14. Plastic Glasses
15. Sponge Ball
16. A4 sheet
17. Accessories (posters, jewellery, toran, etc)

Our Stall was divided into 3 categories:

Games: - Games were further bifurcated into two sections: -

1. Break the Castle: In this game, participants were given two chances in which they
had to break the castle of glass using a sponge ball.
2. Flip your luck: In this game, there were 9 cards, and participants were asked to
pick one out of those 9 cards, if they got the lucky card, they would get Rs 40.

Food and Beverages: -

1. Cheese Sandwich: A healthy and lip-smacking sandwich was prepared by our

team where fresh bread loaves were loaded with cheese for getting rich taste.
2. Oreo Shake: A yummy treat comprising of Oreo, Milk, Chocolate syrup and
Vanilla Ice-Cream.

Accessories: -

6
 1. Posters: Motivation-driven, Anime and life-related posters were provided to the
customers as they are in high demand these days.

2. Scrunchies: Premium scrunchies made from fabrics like suede, satin, and knitted
cotton that are crafted around a soft, yet durable elastic band were available to
attract the female crowd.

3. Toran: Bedecked with lush flowers of marigold, this colorful toran will make your
doorway look festive and joyful.

4. Jhumka: Today, jhumka earrings are likely to be a staple of one's festive and
wedding season wardrobe. As Diwali season is going on we decided to keep this so
as to cater to the female crowd.

Project Portfolio Matrix: -

Technical Feasibility (How easy is it?)

Break The Castle, Flip

High

Posters, Toran your Luck, Jhumka,

Necklaces, Scrunchies

Project
Portfolio
9H

Cheese Sandwich Oreo Shake

Low

Low High

Net Present Value given success commercial potential

7
Project Network Diagram

8
9
10
 Project Monitoring
The management fair's project monitoring and control process was implemented
from start to finish with the intention of learning, practicing, and reviewing various
expectations of working in a group. Several steps were taken during this procedure
to check that the project was being carried out in accordance with the predetermined
plan.

Several features of this approach guarantee that abnormalities and flaws are
identified and corrected at an early stage, preventing them from developing into
major and expensive issues.
01- PROCUREMENT
This procedure made sure that we had enough of the resources we needed to
prepare the food, play the games, and sell the products so that we wouldn't lose any
clients. The raw materials and logistics were economical, of the highest quality, and
supported by additional resources.
02- MAINTAIN QUALITY
This activity's objective is to assess and determine whether the goods and food being
sold at the stall met the established requirements for quality. We made sure that the
entire cooking process, the items sold, and the games played fell within the
parameters of the project planning.
03- CONTROL SCHEDULE
This activity keeps tabs on numerous stall operations, making any necessary
adjustments and alterations according to the department that needs additional help.
The possibility of delivery and execution delays is removed by this activity.
Corrective work allocations are then created, and the intended task is efficiently
managed.

04- RISK MANAGEMENT

Our project strategies have always included risks, but we were able to accomplish
this proactively. Putting appropriate risk management strategies into practice was as
important as preparing our stall.

The monitoring of risk while identifying, following, and lowering risk contributes to
the creation of practical and effective risk management strategies. Our ability to
manage risk over the course of the project is demonstrated by the costs we incurred
and the sales we generated.

11
 Risk Management & Contingency Planning
The risk assessment matrix is one of the most crucial components that we should
think about since it aids in assessing the risks that are likely to occur. It helps in
determining the likelihood and degree of danger. We were aware that our team
might encounter a variety of dangers while planning this event. It is crucial to take
remedial action as soon as warning flags appeared, as this management defined Fair
Success. Here are some of the risks that our team might face further management
meant Fair:

• Delays in opening and setting up the stall

• Electricity problems
• Risk of poor-quality refreshments
• Loss or theft of tools and equipment
• Risk of rain and strong winds
• Loss of consumers due to competition
• Poor resource management

Risk Assessment Matrix

RISK LIKELIHOOD IMPACT ACTIONS

TAKEN
Poor resource Medium High Resource
management management will
be handled by one
person and will be
done in a
systematic
manner.
Delays in opening Medium Medium To prevent delays,
and setting up the we will create a
stall timetable for all
the events.
Electricity Low High Before the event
problems begins, lines and
wires will be
inspected, and
generators and
inverters are
required.
Risk of poor- Low High We'll make sure
quality the cooking
refreshments procedure takes
place in sanitary

12
 and clean
environments and
evaluate the
quality of the
products utilized.
Loss or theft of Low High We will designate
tools and at least 1-2 people
equipment to keep an eye on
the supplies and
tools and make
sure they don't
disappear.
Risk of rain and Low Low The event date is
strong winds chosen after
careful
consideration of
the weather,
including the
likelihood of wind
and rain.
Loss of consumers Low High Students who
due to competition network and
establish positive
relationships with
other students are
now responsible
for bringing in
clients.

13
 Budget Planning

Accessories

Sandwich

14
Oreo Shake

Games

Master Cost Sheet

15
Actual Expense Sheet

16
Profit and Loss

17
Gantt Chart

18
 Economics

Business Model
Direct selling + Retailer model
Manufacturing Model: - Since we are making the final product from raw materials to final
products like sandwiches and Oreo shakes because economically the cost of producing 1
unit of sandwich or Oreo shake is more economically viable for us compared to buying and
reselling and another reason is quality. When making the products ourselves we ensure the
best quality of each unit which in turn generates more demand and better customer
retention.

Retailer Model: -In the case of Accessories, we have chosen the retailer model as it is more
economically viable for us to buy and resell accessories as the material costs for accessories
are high and the quality suffers in manual production.

Business Plan
Any business’s first objective is to achieve break-even, after achieving break even business
looks forward to its second objective which is to maximize profits. So, following this
analogy, we will first focus on achieving our break-even which is as follows-

• Sandwich
Break-even point at 34 sandwiches

19
• Oreo Shake
Break-even point at 21 shakes

• Accessories and Posters

Break-even point at 29 Accessories

20
 • Games
Since the cost for games is negligible (Rs. 50), the break-even point can be achieved at no
cost. The total revenue earned for games is the total profit from games.

• Overall

After achieving our break-even, our next focus will be on profit maximization by utilizing
marketing and negotiation skills.

USP
1. We are providing an experience of Mini – Sarojini in BMU starting from just
₹10.
2. Good quality product at affordable rates.

21
Strategies

• We used price skimming, in which we first set the price of our Accessories at
the maximum level possible based on comparable alternatives, but as sales
continued to flow in and other competitors' performances improved, we
gradually dropped the price to align with future demand and supply.

Cost Benefit Analysis

22
Memories

23
24