STANDARD OF PROCEDURE(SOP) – INBOUND EXCHANGE PROGRAM

PHASE 1
APPLICATION PROCESS

APP
START

Students express their interest to participate in exchange program directly to IO

or through Kulliyyah

IO to check the type of exchange program

IO to check whether the University is IIUM’s partner or non-partner

Student discuss with Kulliyyah on IO refer to finance the list of fees

the list of subjects or any other for the respective exchange
related academic matters program

Student fill up inbound application IO inform student the list of fees

form that need to be paid

Student submit inbound application

form, related documents & receipt Student pay the fees and submit
of processing fee payment to IO receipt of payment to IO

IO submit inbound application form IO notify finance the fee payment

to Kulliyyah for approval by student

IO forward application to
IO notify AMAD/CPS to matriculate
AMAD/CPS
the student

AMAD/CPS issue Offer Letter

IO email student pin number to be
activated
IO email Offer Letter to student

Course registration
ber

ber
 STANDARD OF PROCEDURE(SOP) – INBOUND EXCHANGE PROGRAM

PHASE 2 PHASE 3 PHASE 4

VISA UPON COMPLETION
APPLICATION ARRIVAL OF PROGRAM

APP Mahallah’sAPP
registration SubmitAPP
clearance
Application of Visa form
Approval Letter(VAL)
via online. Approval
may takes place Set appointment for
Issue of certificate of
around 2-3 months, medical check up
attendance
provided
documentation is
complete Buy stamp duty at post
office for RM10 Transcript to be sent
via courier

e-VAL approved.
Student print e-VAL Go to insurance office to get insurance
cover note. Student must bring below END
documents in original hardcopy:
1) Offer Letter
Application of Single
2) Passport
Entry Visa(SEV) in
3) Visa Approval Letter
Malaysian embassy in
4) Receipt of insurance payment
home country

Arrangement for Go to visa unit to apply for Student Pass.

traveling to Malaysia Student must apply for Student Pass
within 30 days upon arrival. Student must
bring below documents in original
hardcopy:
1) Offer Letter
2) Passport
3) Visa Approval Letter
4) Insurance Cover Note

Make matric card NOTE:

RESPONSIBILITIES BASED ON
COLOURS

IO
INTERNATIONAL
OFFICE

STUDENTS

STUDENTS/KULLIYYAH

AMAD/CPS