Issuance of Certificate of Compliance (COC) for Liquid

Fuels Retail Outlet (LF ROs)

DOE-LFO issuance of Certificate of Compliance (COC) to all persons
engaged or intending to engage in the business of retailing Liquid Fuels
pursuant to DC No. 2017-11-0011 or “Revised Retail Rules”

Office or Division: Energy Industry Management Division (EIMD)

Classification: Highly Technical Transaction
Type of Transaction: Government-2-Business
Entities intending to engage in the business of retailing of Liquid
Who May Avail:
Fuels
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Prior Notice
1.1 Filled-out and notarized
application form complete with
Provided by Applicant
the following information: (1
copy)
1.1.1
Business name, address,
telephone number, fax number
and e-mail address of the
business office;
1.1.2
Location and complete
address of the Retail Outlet;
and
1.1.3
Name of dealer/retailer or
authorized representative if
partnership/corporation/cooper
ative
1.2 A Notice of Undertaking on
liability in case of violations
Provided by Applicant
committed by dealer, operator,
owner or proprietor (1 copy)
2. Supporting Documents for 1st
Issuance
2.1 Authenticated copy of the valid
Supply Agreement or original
Supplier’s Certificate from an OIMB-registered distributor/ supplier
OIMB-registered
distributor/supplier (1 copy)
2.2 Notarized Statement that the
facility design and operation of
Engineering Procurement Construction Contractor
the Retail Outlet is PNS-
compliant signed by the

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 Engineering Procurement
Construction Contractor and
dealer/owner of the Retail
Outlet supported by copy of
valid PRC ID and/or BOSH
Certificate (1 copy)
2.3 List of dispensing
pumps/hoses and
underground storage tank/s
Provided by Applicant
with corresponding
capacity/ies per product (1
copy)
2.4 Scaled lay-out plan showing
the island/dispensing pumps,
underground storage tanks,
Engineering Procurement Construction Contractor
cashier’s booth and other
facilities (with measurement)
(1 copy)
2.5 Accomplished DOE Form on
Provided by Applicant
Undertaking (1 copy)
2.6 Latest photographs (in 5R
Provided by Applicant
size) showing:
2.6.1
Full/front, right, and left side
views of the retail outlet
2.6.2
Required stickers/labels for
RON, E10 and B2, among
others
2.6.3
Price display board
2.6.4
Safety and informational signs
2.7 DOE SCC/COC Clearance of
Legal Services
No Pending Case (1 copy)
2.8 Payment of fee Provided by Applicant
3. Supporting Documents for Renewal
3.1 Filled-out and notarized
application form complete with
Provided by Applicant
the following information: (1
copy)
3.1.1
Business name, address,
telephone number, fax number
and e-mail address of the
business office;
3.1.2
Location and complete
address of the Retail Outlet;
and
3.1.3
Name of dealer/retailer or
authorized representative if

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 partnership/corporation/cooper
ative
3.2 Accomplished DOE Form on
Provided by Applicant
Undertaking (1 copy)
3.3 Authenticated copy of the valid
Supply Agreement or original
Supplier’s Certificate from an OIMB-registered distributor/ supplier
OIMB-registered
distributor/supplier (1 copy)
3.4 DOE SCC/COC Clearance of
Legal Services
No Pending Case (1 copy)
3.5 Latest photographs (in 5R
Provided by Applicant
size) showing:
3.5.1
Full/front, right, and left side
views of the retail outlet
3.5.2
Required stickers/labels for
RON, E10 and B2, among
others
3.5.3
Price display board
3.5.4
Safety and informational signs
3.6 Photocopy of previous COC
Provided by Applicant
3.7 Payment of Fee
4. Reportorial Requirements (Under
oath; submitted every 30th day of
January)
4.1 Data on Purchase, Sales and
Provided by Applicant
Inventory in Volume (1 copy)
4.2 Authenticated copy of the valid
Supply Agreement or original
Supplier’s Certificate from an OIMB-registered distributor / supplier
OIMB-registered
distributor/supplier (1 copy)
Notes:
1. Original copy of the above
documents shall be presented to
LFO for authentication purposes
2. If the applicant is a representative of
the corporation/company;
Secretary’s Certificate (for
corporation) or notarized
Authorization Letter (for company)
shall be required indicating that the
applicant/person is authorized to
transact with DOE on behalf of the
corporation/company.

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 FEES TO BE PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
PAID TIME RESPONSIBLE
1. Filing of 1.1 Review the
Officer of the day,
application completeness of
Energy Industry
to Luzon documents None
Management
Field Office against checklist
Division
of requirement
1.2 If complete,
provide DOE
Certificate of
Compliance
(COC) Clearance
of No Pending
Case to be filed
on Legal
Services
1.3 If incomplete,
return to client.
2. Filing of DOE 2.1 Check the
COC database if LFRO
Clearance of has record of Division Chief or
Admin Fine, if
No Pending pending case Director,
applicable
Case to Legal Services
Legal
Services
2.2 If no pending
case, note
continue
processing of
COC
2.3 If with pending
case, note hold in
abeyance
processing of
COC
3. Filing of 3.1 Issue the order of
application to payment for fees
Luzon Field (Collecting
Officer of the day,
Office Officer) and order None
EIMD
of submission
(OD Records
Officer)
4. Payment of 4.1 Process the Ack. of Notice
applicable payment and – Php 500.00
fees issue an Official Collection Officer
Receipt App. Fee –
Php. 3000.00
5. Submission 5.1 Officially Accept
of application the application
Office of the
to Office of None
0.5 Working Day Director /
the Director
Records Officer
Records
Officer

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 5.1.1
Endorse the
application to
EIMD
5.2 Receive the
application and Admin Staff,
assign to Office of the LFO
respective Director
division
5.3 Receive the
application and Admin Staff,
9.5 Working
assign to Office of the
Days
respective EIMD Division
section/ Chief
personnel
5.4 Process the Science
application and Research
prepare the COC Specialist,
EIMD
5.5 Review the Supv. Science
evaluation and Research
action taken on Specialist,
the application EIMD
5.6 Review the
evaluation and 5 Working Days
action taken on
Division Chief,
the application
EIMD
and endorse to
Office of the LFO
Director
5.7 Review and
Acting Executive
endorse the
Asst.,
application for
Director’s None Office of the LFO
Director
approval
5.8 Review and Director,
approve the 5 Working Days Office of the LFO
application Director
6. Receipt of 6.1 Release the
approved approved Admin Staff,
COC application to Office of the LFO
respective Director
division
6.2 Encode the COC
6.3 Release the Admin Staff,
application to EIMD
clients

6.3.1
File copy of the
application and
action for
safekeeping

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 6.3.2
Provide copy to
Office of the
Director Records
Officer
Total Number of Days 20 Working Days

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