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TABLE OF CONTENTS

Title Page 1

Table of Contents 2

I. Executive Summary 3

II. Introduction 3

Organizational Plan 3

Project Objectives 3

III. Strategic Plan 4

IV. Operational Plan 6

V. Quantity of Deliverables 9

VI. Logical Sequence of Activities 10

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 Comprehensive Bidding Proposal: Installation of an Air-conditioning System for a 28-
Storey Office Building

I. Executive Summary:
PrimeTech MEPFS Co. presents this comprehensive proposal for the installation of an
Air-conditioning System for the 28-storey office building project. They are confident in their
ability to deliver high-quality solutions that meet and exceed their clients' expectations.
II. Introduction:
PrimeTech MEPFS Co. is a growing provider of MEPFS engineering services,
specializing in the design, installation, and maintenance of complex systems for commercial
buildings. With their nascent presence in the industry, they aspire to leverage their expertise
gained over the years to successfully undertake projects similar in scale and scope to the
proposed 28-storey office building.
Attached below is the organizational chart, illustrating the structure and hierarchy of
PrimeTech MEPFS Co. This chart outlines the roles and responsibilities of each team
member within our organization, ensuring clear communication and effective project
management.
A. Organizational Chart:

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B. Objectives
 Deliver Exceptional Quality and Service
 Ensure Reliability and Resilience
 Enhance Energy Efficiency
 Provide Comfortable Indoor Environment

III. STRATEGIC PLAN (Planning Process)

1. Setting Goals:
 Install a reliable, energy-efficient AC system to service all floors
 Complete the project on time and within budget
 Minimize disruption to building occupants during installation
 Meet or exceed customer expectations for cooling and climate control

2. Developing strategies or tactics to reach those goals:

 Conduct thorough research and analysis to understand the specific requirements
and constraints of the building, including its size, layout, usage patterns, and
environmental factors.
 Develop a comprehensive plan for the design, installation, and maintenance of the
air conditioning system, considering factors such as load calculations, zoning,
ductwork design, equipment selection, and energy efficiency measures.
 Collaborate with architects, engineers, and other stakeholders to integrate the air
conditioning system seamlessly into the building's infrastructure and ensure
compliance with building codes and regulations.
 Implement quality control measures throughout the bidding and installation
process to ensure that the selected system meets the desired performance
standards and specifications.
 Provide ongoing support and maintenance services to optimize the performance
and longevity of the air conditioning system over time.

3. Determining the resources needed:

 Skilled personnel, including HVAC engineers, technicians, and project managers,
to oversee the bidding, design, and installation process.
 Engineering and design software for conducting load calculations, simulation
modeling, and drafting HVAC plans.
 Access to reliable suppliers and manufacturers of high-quality air conditioning
equipment, components, and materials.
 Adequate financial resources to cover the costs associated with equipment
procurement, labor, permits, inspections, and contingency planning.
 Communication and collaboration tools to facilitate coordination among project
team members, subcontractors, and stakeholders throughout the bidding and
installation process.

4. Setting standards:

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 When installing an air conditioning system, setting standards is essential to ensure
optimal performance, energy efficiency, indoor air quality, and safety. Below are some
standards that could be defined throughout the installation process.

a. Energy Efficiency:
 Set a standard for the Seasonal Energy Efficiency Ratio (SEER) or Energy Efficiency
Ratio (EER) of the air conditioning units to ensure they meet or exceed industry
benchmarks.
 Establish guidelines for proper sizing and installation of equipment to minimize
energy wastage and optimize cooling efficiency.
 Implement standards for insulation and sealing of ductwork to prevent air leaks and
maximize system efficiency.

b. Indoor Air Quality:

 Define standards for filtration efficiency and air exchange rates to ensure adequate
removal of airborne contaminants and maintain healthy indoor air quality.
 Specify requirements for ventilation system design to ensure sufficient fresh air intake
and proper distribution throughout the building.
 Set standards for humidity control to maintain optimal comfort and prevent mold
growth or moisture-related issues.

c. Safety:
 Establish safety standards and protocols for installation activities, including proper
handling of equipment, electrical wiring, and refrigerant gases.
 Provide training and certification for technicians to ensure they adhere to safety
guidelines and regulations.
 Implement standards for equipment placement and clearances to minimize hazards
and ensure compliance with building codes and regulations.

d. Compliance:
 Ensure compliance with local building codes, regulations, and environmental
standards throughout the installation process.
 Verify that equipment and materials meet relevant industry standards and
certifications for safety and performance.
 Document installation procedures and inspections to demonstrate compliance with
applicable regulations and quality standards.

e. Performance Monitoring:
 Implement standards for performance monitoring and verification to ensure that
installed systems meet design specifications and performance requirements.
 Define key performance indicators (KPIs) such as temperature control, humidity
levels, energy consumption, and air distribution to assess system performance over
time.

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 Establish procedures for regular maintenance, tuning, and adjustments to optimize
system performance and address any deviations from established standards.

IV. OPERATIONAL PLAN (Air-Conditioning System Installation)

1. Pre-Installation Phase:
a. Site Survey and Assessment:
 Conduct a thorough site survey to assess the structural integrity,
accessibility, and existing infrastructure of the building.
 Identify any potential challenges or obstacles that may affect the
installation process.
b. Design and Planning:
 Develop a detailed design plan for the centralized air-conditioning system,
taking into account the building layout, floor area, and specific
requirements of each floor.
 Plan the routing of ductwork, placement of air handlers, and location of
control units to optimize airflow and temperature control.

2. Procurement and Logistics:

a. Equipment Procurement:
 Procure all necessary equipment, including air handlers, ductwork,
refrigerant piping, controls, and sensors, ensuring compatibility with the
design specifications.
b. Material Handling:
 Arrange for the delivery of equipment and materials to the site,
coordinating logistics to minimize disruption to ongoing operations in the
building.

3. Installation Phase:
a. Air Handlers Installation:
 Determine the optimal location for each air handler on the floor,
considering factors such as accessibility, airflow requirements, and space
constraints.
 Install mounting brackets or support structures securely to the ceiling or
walls of the designated mechanical room or equipment area.

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  Position the air handlers on the mounting brackets and secure them in
place according to manufacturer specifications.
 Connect the supply and return ducts to the air handler unit, ensuring proper
sealing and insulation to minimize air leakage.
 Complete the electrical wiring connections for power supply and control
signals, following local building codes and safety standards.
 Conduct thorough testing of each air handler unit to ensure proper
functionality and performance.
b. Ductwork Installation:
 Develop a ductwork layout plan for each floor, including the routing of
supply and return ducts to distribute conditioned air throughout the space.
 Install hangers or supports for the ductwork at appropriate intervals along
the ceiling or walls, ensuring sufficient clearance and proper alignment.
 Fabricate and install duct sections according to the layout plan, using
appropriate sealing materials and techniques to prevent air leakage.
 Connect duct sections using compatible fittings and joints, securing them
tightly to minimize vibration and airflow resistance.
 Install grilles or diffusers at the ends of supply ducts to distribute airflow
evenly across the space, and install return air grilles to collect air for
recirculation.
 Conduct pressure testing and airflow balancing to verify the integrity and
performance of the ductwork system.
c. Refrigerant Piping Installation:
 Determine the routing of refrigerant piping from each air handler to the
centralized chiller unit, considering factors such as pipe sizing, insulation
requirements, and accessibility.
 Install pipe hangers or supports at regular intervals along the ceiling or
walls to support the weight of the piping and prevent sagging or
movement.
 Fabricate and install refrigerant piping sections according to the routing
plan, ensuring proper alignment, elevation, and slope for efficient
refrigerant flow.
 Insulate refrigerant piping with suitable insulation material to prevent
condensation and minimize heat gain or loss.
 Connect piping sections using compatible fittings and joints, brazing or
welding them together according to manufacturer specifications.
 Conduct pressure testing and leak detection to ensure the integrity of the
refrigerant piping system.
d. Control System Components Installation:
 Install control units, sensors, and thermostats in designated locations on
each floor, ensuring easy access for monitoring and adjustment.

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  Mount control units securely to the wall or ceiling, following manufacturer
recommendations and local building codes.
 Connect control units to the air handlers and other system components
using appropriate wiring and communication protocols, such as BACnet or
Modbus.
 Program control units to regulate temperature and airflow according to
building occupancy schedules and user preferences.
 Integrate control units with the building's automation system for
centralized monitoring and control, if applicable.
 Conduct functional testing and calibration of control system components
to ensure proper operation and coordination with other system elements.
4. Testing and Commissioning:
a. System Testing:
 Conduct comprehensive testing of the air-conditioning system, including
airflow measurement, temperature calibration, and system integration
testing.
 Perform pressure testing and leak detection on ductwork and refrigerant
piping systems to ensure integrity and compliance with design
specifications.
 Verify the performance of control system components, including sensors,
thermostats, and actuators, under various operating conditions.
b. Balancing and Adjustments:
 Balance airflow and temperature distribution throughout the building,
making necessary adjustments to dampers, valves, and control settings to
optimize comfort and energy efficiency.
 Fine-tune control system parameters to achieve desired setpoints and
response times, ensuring smooth operation and stable performance of the
air-conditioning system.

5. Training and Handover:

a. Training Sessions:
 Provide training sessions for building operators and maintenance staff on
the operation, maintenance, and troubleshooting of the centralized air-
conditioning system.
 Cover topics such as system controls, troubleshooting procedures,
preventive maintenance tasks, and emergency shutdown protocols.
b. Documentation and Handover:
 Prepare comprehensive documentation, including operation manuals,
maintenance schedules, record drawings, and as-built documentation, for
handover to the building owner or management team.
 Review the documentation with key stakeholders to ensure understanding
and compliance with system requirements and operational procedures.

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 6. Post-Installation Support:

a. Warranty and Maintenance:

 Provide ongoing support and maintenance services as per the warranty

agreement, including regular inspections, preventive maintenance, and
timely repairs as needed.
 Establish a service schedule for routine maintenance tasks such as filter
replacement, coil cleaning, and lubrication of moving parts.
 Maintain a spare parts inventory to facilitate quick repairs and minimize
downtime in case of equipment failures.

b. Performance Monitoring:
 Implement a performance monitoring program to track energy
consumption, system efficiency, and indoor air quality, using data logging
and remote monitoring technologies.
 Analyze performance data regularly to identify trends, anomalies, and
opportunities for optimization, making adjustments as necessary to
improve system performance and reliability.

V. QUANTITY OF DELIVERABLES
The needed materials in this proposal, together with their quantity and description, are
stated below:
MATERIALS QUANTITY UNIT DESCRIPTION
DUCTS 80 m/floor Aluminum ducts with insulation
DUCT 30 pcs Used to reduce noise transmitted inside
SILENCER ventilation ductwork.
COOLING 3 pcs Components shall be inert, corrosion-
TOWER resistant, and fire-retardant with a thickness
of 10 ounces/square foot.
DIFFUSER 30 pcs/floor Petal Diffuser measures at dimensions of 5.4
x 5.9 x 5.9 inches. CFM of 55, a pressure
loss of 0.0005 WG, a throw of 0.8 ft, and a
face velocity of 92 ft/min
CHILLER 1pc pc ACWC-120-Q -10 Ton Chiller with a
capacity of 120,000 BTU/HR. Flow rate of
55gpm @30psi
PUMPS 31 pcs 1/2Hp.The pump and motor should be
mounted in a patented Sidesloper™ wheeled
carrier constructed of stainless steel with
non-corrosive and self-lubricating wheels
FANS 30 pcs 1/2 Hp low-noise centrifugal fan
WATER 3 pcs Shell-and-tube condensers, high speed
COOLED single compressor
CONDENSER
PIPES 1 5/8-inch (42 mm) diameter pipe is

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 mentioned for the suction line. Type L or
Type ACR copper tubing
AHU 3 pcs The AHU includes fans, coils, filters, and
controls packages. Optional components
may include air-to-air, fixed-plate heat
exchangers, sensible and total energy
wheels, and face-and-bypass dampers, have
a maximum capacity of 450cfm .
BOILER 1 pc 35kW heating capacity

VI. LOGICAL SEQUENCE OF ACTIVITIES

At PrimeTech MEPFS Co., we understand the importance of a well-defined plan to
ensure the successful execution of any project. Our approach to the proposed 28-storey office
building project follows a logical sequence of activities designed to deliver superior results
efficiently and effectively.

DURATION (Weeks)
TASK
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32
1. Pre-Installation Phase:
Site Survey and Assessment:
Design and Planning:
2. Procurement and Logistics:
Equipment Procurement:
Material Handling:
3. Installation Phase:
Air Handlers Installation:
Ductwork Installation:
Refrigerant Piping Installation:
Control System Components Installation:
Duffus e r Ins ta lla tion
4. Testing and Commissioning:
System Testing:
Balancing and Adjustments:
5. Training and Handover:

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