Terms

of Reference
MECHANICAL AND ELECTRICAL ENGINEERING SERVICES
(M&E ENGINEER-of-Record)


A. STATEMENT OF THE BASIC SERVICES OF THE MECHANICAL AND ELECTRICAL ENGINEERING CONSULTANT

1. The ENGINEER shall coordinate with the OWNER to establish the projects design criteria
regarding mechanical and electrical engineering systems. Refer to Sinarmas Land (SML) Standard
Design Guidelines.

2. The basic services of the ENGINEER shall consist of design services that are described within the
PROJECT BRIEF. This shall include services that are within reasonable scope and local industry
standards.

The coverage of design services includes the following:

a. Mechanical System
i. Air-conditioning and Ventilation System
1. Air-conditioning System
2. General Ventilation System
3. Building Smoke Management System (if applicable)
4. Lift and Stair Pressurization System (if applicable)
5. Genset Fuel System
6. LPG System (if applicable)

ii. Plumbing/Sanitary System (Including Outdoor)
1. Clean and Recycled Water Supply System
2. Storm Drainage System
3. Sanitary System
4. Waste Water Treatment System
5. Water Feature Pump & Filtration System (if applicable)
6. Landscape Irrigation System
7. Outside Drainage System
8. Water and Drainage Tapping to Existing Utilities

iii. Fire Fighting System
1. Automatic Fire Suppression (Sprinkler) System (Wet System for General Areas)
2. Hydrants
3. Special Fire Extinguishing System (Critical Areas)
4. Fire Extinguishers

iv. Building Transportation and Conveyance Systems
1. Elevators/Lifts
2. Escalators
3. Travelators
4. Gondolas

b. Electrical System
i. Electrical System
1. Normal Power System

2.
3.
4.
5.
6.

Grounding and Lightning Protection System

Emergency/Back-up Power System
Street Lights and Exterior Lighting
Power Provisions for Special Lighting and Signages
Service Entrance/Electrical Tapping Point

ii. Electronic System
1. Fire Alarm
2. Building Automation System (BAS)
3. Paging System/Car Call
4. PABX/Telephone/Data
5. MATV
6. Access Control
7. CCTV/Security
8. Service Entrance for Telephone & CATV
9. Speakers and Background Music (if applicable)

3. Prior to the start of design work, the ENGINEER shall perform site inspection and explore the
locality where the PROJECT is to be located. The ENGINEER is expected to gain a working
knowledge of statutory codes, ordinances, regulations, restrictions and requirements of
government and quasi-government authorities, utility companies, fire authorities, public
authorities and other agencies and organizations having jurisdiction over the PROJECT.

4. The ENGINEER shall coordinate with the ARCHITECT to come up with a Design Process Schedule
(bar chart format) identifying each phase of design activity, including OWNER review and
approval periods, and any other activity that could have an impact on the overall schedule of the
design process. The Design Process Schedule shall be aligned with the timetable specified in the
Design Brief. The ENGINEER shall regularly update the OWNER on the progress of work with
regards to the schedule.

5. The ENGINEER shall prepare and furnish to the OWNER design documents and information on
design criteria, computations of capacities of equipment, sizing of M&E rooms, and types of
systems to support the OWNERS feasibility studies.

6. As needed, the ENGINEER, together with the OWNER, shall present to the local planning
authorities for approval (for TPIB or DAMKAR).

7. The ENGINEER shall work with the ARCHITECT to produce designs that are compatible with the
design brief and approved concept design. The PTG meeting shall be the main venue to
coordinate with the OWNER and all DESIGN CONSULTANTS and to resolve issues in design. The
ENGINEER is expected to attend the regular PTG meetings.

8. The ENGINEER has professional liability for all designs, documents and output submitted to the
OWNER and Government Authorities. It is understood that the ENGINEERs designs comply with
the applicable building and statutory codes of the PROJECT. The OWNERs review does not
relieve the ENGINEER of professional liability.

9. The ENGINEER shall be responsible for establishing and specifying the necessary quality testing
standards, procedures and certificates to ensure the performance of all engineering building
components and systems for the PROJECT. The ENGINEER shall witness the tests with the
ONWER as needed.


10. Using the design documents produced by the ENGINEER, the OWNER shall be able to tender and
construct the PROJECT described. These design documents shall be aligned with the Project Brief
and within cost and schedule parameters set forth by the OWNER prior to the start of the design
process.

11. The OWNER reserves the right to request the ENGINEER to replace any member of the
ENGINEERs team during the course of the CONTRACT due to poor performance or misconduct.

12. The OWNER reserves the right to have a third party PEER REVIEW of the WORK of the ENGINEER
to ensure that the WORK is aligned with the parameters and quality levels expected by the
OWNER. The PEER REVIEW is conducted without undue prejudice to the WORK of the ENGINEER.
The third party review is NOT a checking service for the WORK of the ENGINEER. It is understood
that the ENGINEER shall have its own review team as part of the quality check.


B.

SCOPE OF FUNCTIONS, DUTIES AND RESPONSIBILITIES OF THE ENGINEER

B.1 RESEARCH AND ANALYSIS

a. Establish contact with the OWNER to understand and confirm the PROJECT requirements.
Coordinate with the designated Project Lead and other DESIGN CONSULTANTS for the purpose of
establishing the technical requirements of the PROJECT. Refer to Sinarmas Land (SML) Standard
Design Guidelines.

b. Conduct a site visit to investigate utility and drainage tapping points and available capacities that
could influence the design. Advise the OWNER on other special surveys, investigation or studies
that may be needed. Submit to the OWNER a Project Site Inspection Report.

c. Investigate and research on the information and data needed for Project Utilities Planning that
includes, but are not limited to, site restrictions, prevailing statutory codes, permit requirements,
etc.

d. Prepare and present case studies of M&E design principles of successful projects and the
applicability of these principles on the proposed project. Design principles may be related to
space planning, technology, green buildings, design and commercial trends, etc.


B.2 DESIGN PROCESS SCHEDULE AND LIST OF DELIVERABLES

a. Together with the ARCHITECT, the ENGINEER shall come up with a Design Process Schedule and
indicate key milestone dates for the conduct and completion of Schematic Design, Design
Development/Detailed Engineering Design (DED) and Construction Documentation for approval
by the OWNER. Thereafter, submit monthly progress reports showing the percentage of WORK
completed in relation to each key milestone date. The schedule of design WORKS of the
ARCHITECT and ENGINEERS shall be incorporated into the Master Project Schedule by the
OWNER.

b. The ENGINEER shall submit to the OWNER a List of Deliverables and Drawings Register for every
design stage.

B.3 PROJECT CONCEPT STAGE

a. Based on the Project Brief and case studies of successful past projects, the ENGINEER shall
establish the most appropriate and efficient M&E system according to the product classification
of SML.

b. Provide inputs to the ARCHITECT on the considerations for the following:
1. Location and area requirements of plant rooms/structures
2. Access points and routes of site utilities

c. The ENGINEER shall list all requirements for inclusion in the concept design of the ARCHITECT,
and shall identify and itemize all space planning related M&E regulations specific to the project
such as:
1. retention wells,
2. retention pond,
3. water recharging stations,
4. PLN room,
5. fire command center,
6. fire truck access, etc.

d. Provide at least two (2) concept design options, with appropriate single line diagrams and initial
capacity computations, for review and selection of the OWNER.


B.4 PROJECT SCHEMATIC DESIGN STAGE

a. Upon approval of the Concept Design, the ENGINEER shall detail the capacity calculations and
M&E room sizes. Prepare Utilities and Drainage Master Plan Layouts of the PROJECT.

b. The ENGINEER shall incorporate in the design green building principles (GBCI, BCA, LEED, etc) for
efficient use of energy and water during the buildings operation.

c. Coordinate and confirm with the ARCHITECT and STRUCTURAL ENGINEER the locations and sizes
of penetrations through walls, floors and roof.

d. Indicate on the architectural plan correct dimensions of M&E equipment such as lifts, gensets,
switch gears, panels, pipe risers, pumps, air handling units, chillers, cooling towers, air
conditioning units, etc.

e. Prepare a Schematic Design Documents Package for sign-off by the OWNER. This includes the
following:

1. Design Criteria based on applicable codes and SML Standards, single line diagrams of all
systems, distribution system on each typical floor, plant room locations and arrangement of
equipment. The ENGINEER shall demonstrate the compliance of the schematic design with
the design criteria through the use of tables and illustrations.

2. Prepare brief descriptions and calculations of all proposed M&E systems. Submit engineering
calculations as the basis of initial equipment/system sizes which includes; Heat Load
Calculations for A/C System, Hydraulic Calculation for Fire Fighting System, Water/Waste

f.

Water and Storm Drainage System Sizing, Traffic Analysis for Vertical Lift System, Short
Circuit/Load Analysis, Illumination Calculations, and Voltage Drop Calculation.


Upon approval of the Schematic Design by the OWNER, the ENGINEER shall prepare permit
documents to assist the OWNER in securing permits and clearances from the Government and
regulatory agencies having jurisdiction over the PROJECT. These documents include the design of
all M&E systems (e.g. TPIB, DAMKAR, etc.). Together with the OWNER, present to Government
Authorities as required.

g. Together with the OWNER, conduct value engineering reviews and recommendations, including
cost considerations, on the design and construction of the PROJECT.

h. Assist the OWNER and QS with the preparation of a budgetary cost estimate or ball park figures
based on unit costing (linear, area and volume) and prevailing costs from previous similar
projects. Upon formal approval by the OWNER, this budgetary cost estimate shall be the basis for
the design development.


B.5 DESIGN DEVELOPMENT STAGE

a. Based on the approved Schematic Design, the ENGINEER together with the ARCHITECT shall
develop the mechanical and electrical systems in greater detail to produce Design Development
Documents. These documents illustrate the correct dimensions and arrangements of the
architecture, structure and building systems.

b. Develop detailed design on identified green building features.

c. Align the M&E design with the output of Specialty Consultants, e.g. interior design, landscape,
signage, lighting, etc.

d. Prepare brief descriptions and calculations of all proposed M&E systems. Submit engineering
calculations as the basis of final equipment/system sizes which includes; Heat Load Calculations
for A/C System, Hydraulic Calculation for Fire Fighting System, Water/Waste Water and Storm
Drainage System Sizing, Traffic Analysis for Vertical Lift System, Short Circuit/Load Analysis,
Illumination Calculations, and Voltage Drop Calculation.

e. Produce Blow-Up Details of plant rooms as well as crucial and typical sections of the distribution
system.

f.

Develop composite drawings of all M&E systems per typical floor/area including all penetrations
through floors, walls and roof. Ensure zero spatial conflicts with structure and architecture
elements. Special attention to be provided for gravity systems such as drainage and sewer pipes
within the building and on the site plan.

g. Prepare Outline Performance Specifications based on the Construction Specifications Institute
(CSI) format (Division 01 to 16).

h. Design Development Technical Review: The ENGINEER and ARCHITECT shall present and submit
to the OWNER all the Design Development Documents to be subjected to a thorough review. The
engineering and architecture drawings shall be tested for consistency and correctness. This

i.

process is critical as the approved Design Development documents shall form part of the
Contract/Tender Documents.

Design Development Cost Review: Assist the OWNER and QS in preparing and submitting
detailed budgetary estimates, based on the approved Design Development documents. If
needed, the ENGINEERS and ARCHITECT shall assist the OWNER in conducting Value Engineering
Reviews and provide recommendations in association with the QS for all building systems, and
materials, report and recommend on the most cost effective systems and materials, while
maintaining the design intent and function, for the OWNERS approval.

j.

Prepare Final Design Development Documents based on the technical review and cost reviews.
The OWNER shall sign-off on the final Design Development Documents.

B.6 CONTRACT DOCUMENTS/ TENDER DOCUMENTS STAGE

NOTE: IT IS THE INTENT THAT THE CONTRACT DOCUEMENTS/ TENDER DOCUMENTS SHOULD BE THE
CONSTRUCTION DOCUMENTS AS WELL. THERE SHOULD BE NO DIFFERENCE BETWEEN THE
DOCUMENTS ISSUED FOR TENDERING OR BIDDING AND THOSE FOR CONSTRUCTION. THE
TENDER AND CONSTRUCTION FLOOR PLANS AND FINISHES/MATERIALS SPECIFICATION SHALL BE
THE SAME WITH THOSE USED BY OWNER IN MARKETING PURPOSES SUCH AS BROCHURES, SITE
DEVELOPMENT AND BUILDING PLANS/ELEVATIONS/ETC.

a. The ENGINEER shall obtain from the OWNER, through PSS-PM, the approved Contract Packaging
Program. This shall be the basis of the preparation and arrangement of Tender Documents by the
ENGINEER.

b. Discuss and agree with the OWNER, CM and QS on the procurement packages (owner supplied,
supply and install packages, general contractor scope). The ENGINEER shall assist the OWNER to
ensure zero gaps and redundancies in the scope of works.

c. Collaborate with the OWNER and QS in producing the PROJECT Definitive Office Estimates (DOE
or RAB) based on Contract Document drawings. Ensure that the engineering drawings and
specifications are fully coordinated and consistent in all its contents, aspects and intentions. If
any discrepancy is detected, the ENGINEER shall immediately update his/her documents and
issue the latest version to the OWNER, ARCHITECT and the PTG. The other CONSULTANTS shall
update their design documents based on the latest version issued by the ENGINEER.

d. Make available complete sets of Tender/Construction drawings, specifications, and other
documents such as Fire and Safety Analysis and government environmental requirements as
required by the OWNER and CMT for purposes of getting clearances from the Government and
utility companies; bidding; securing construction permits; and other government approval(s). The
bidders shall pay for the sets required for bidding purposes from the ENGINEER in coordination
with the CMT. The winning bidder shall purchase the document sets required for securing
construction permits and for construction purposes from the ENGINEER in coordination also with
the CMT.

e. As needed, assist the OWNER in filing the required documents to secure approval of government
authorities having jurisdiction over the design and construction of the Project.


B.7 TENDERING STAGE


a. Participate in the pre-bid conferences among CONTRACTORS, sub-contractors, VENDORS,
manufacturers and suppliers of materials and equipment. Provide formal clarifications to any
queries raised by concerned parties regarding the designs, drawings, specifications and related
tender documents. These clarifications shall be in the form of bid bulletins which shall be
prepared by the CMT with the support of the QS and ENGINEER. Bid bulletin information
provided by the QS and ENGINEER shall be submitted to the CM for review prior to issuance to
the bidders.

b. Assist the OWNER and CM in issuing bid documents, receiving, evaluation and presentation to
SML Tender Committee and awarding bid packages and completing the final CONTRACT
DOCUMENTS of the winning bidder.

c. The ENGINEER shall be responsible for the technical evaluation of the bids and based thereon,
the ENGINEER shall make recommendations to the OWNER and the CM as necessary. The
ENGINEER shall assist the OWNER, CM and the QS in the final evaluation of the bids.

d. Assist the QS with the preparation of the Definitive Office Estimate (DOE or RAB) for the
PROJECT. Each bid package which is bided or negotiated shall have a DOE prior to bidding and
negotiation discussions.


B.8 CONSTRUCTION PHASE

a. Attend regular technical and construction meetings as required (with minimum 2 (two) times per
month), to clarify interpretations of designs, plans and specifications and to help solve potential
construction problems.

b. As needed, ENGINEER shall issue Construction Bulletins and revision drawing(s) to serve as
supplemental updates to the Construction Drawings.

c. Review and approve shop drawings that will entail major deviations from the design intent
indicated on tender drawings.

d. Review and approve technical submittals and material sample submittals together with the
ARCHITECT and OWNER.

e. Assist the OWNER, Construction Management Team (CMT) and QS in the resolution of any
PROJECT conflicts on cost and technical problems caused by unforeseen conditions or situations.

f. Conduct regular PROJECT SITE inspections, and report findings to the CMT. Schedule inspections
usually after the weekly technical and construction meetings. The ENGINEER shall keep the
OWNER informed of the quality and progress of the WORKS. The ENGINEER shall guard the
OWNER against defects and deficiencies found in the WORKS of the CONTRACTORS, VENDORS,
suppliers, and report accordingly.

g. Assist the OWNER and CMT during the Testing and Commissioning Stage. Witness performance
testing of M&E systems as stated in the specifications and performance parameters. Attest on
the results and recommend adjustments as necessary.

C.

APPLICABLE CODES, STANDARDS & REGULATORY REQUIREMENTS

C.1 Air-conditioning & Ventilation System

The works shall be designed and constructed all in accordance with the following Codes of Practice
and shall be executed to the satisfaction of the local authorities:
Standards:
1. Standar Nasional Indonesia No. SNI 03-6572-2001 tentang Tata Cara Perancangan
Sistem Ventilasi dan Pengkondisian Udara Pada Bangunan Gedung (Ventilation and Air
Conditioning in Buildings System design).
2. Government & Regulatory Requirements from Authority having jurisdiction of the area
3. Air Conditioning and Refrigeration Institute

-
ARI
4. Air Diffusion Council



-
ADC
5. Air Movement and Control Association

-
AMCA
6. American National Standard Institute

-
ANSI
7. American Society of Heating, Refrigeration and Air-conditioning Engineers- ASHRAE
8. American Society of Mechanical Engineers

-
ASME
9. American Society of Testing and Materials

-
ASTM
10. American Water Works Association


-
AWWA
11. National Electrical Manufacturers Association
-
NEMA
12. National Fire Protection Association


-
NFPA
13. Sheet Metal and Air Conditioning Contractors
14. National Association



-
SMACNA
15. Underwriters Laboratories



-
UL
C.2 Fire Protection System
The works shall be designed and constructed all in accordance with the following Code of Practice
and shall be executed to the satisfaction of the local authorities:
Standards:
1. The decree of Public Works Department no. 29/PRT/M/2006 dated 1 December 2006
regarding Building Technical Requirement.
2. Standard Nasional Indonesia No. SNI 03-1735-2000 tentang Tata Cara Perencanaan
Bangunan dan Akses Lingkungan Untuk Pencegahan Bahaya Kebakaran Pada Bangunan
Gedung (Building Design and Access for Fire Prevention in Buildings).
3. Standar Nasional Indonesia No. SNI 03-1736-2000 tentang Tata Cara Perencanaan
Sistem Proteksi Pasif Untuk Pencegahan Bahaya Kebakaran Pada Bangunan Gedung
(Passive Protection System Design for Fire Prevention in Buildings).
4. Standar Nasional Indonesia No. SNI 03-1746-2000 tentang Tata Cara Perencanaan dan
Pemasangan Sarana Jalan Keluar Untuk Penyelamatan Terhadap Bahaya Kebakaran Pada
Bangunan Gedung (Design and Installation of Egress for Evacuation of Fire in Buildings).
5. Government & Regulatory Requirements from Authority having jurisdiction of the area
6. American Society for Testing and Materials

-
ASTM
7. Factory Mutual




-
FM
8. National Fire Protection Association


-
NFPA
9. Underwriters Laboratories



-
UL

Codes:
1.
2.
3.
4.

Uniform Building Code

Uniform Mechanical Code
Uniform Fire Protection Code
National Fire Protection Code

-
-
-
-

UBC
UMC
UFPC
NFPC

C.3 Sanitary & Plumbing Services

The works shall be designed and constructed all in accordance with the following Code of Practice
and shall be executed to the satisfaction of the local authorities:
Standards:
1. Standar Nasional Indonesia No. SNI 63-7065-2005 tentang Tata Cara Perencanaan
Sistem Plambing (Plumbing system design).
2. Standar Nasional Indonesia No. SNI 03-3424-1994 tentang Tata Cara Perencanaan
Drainase Permukaan Jalan (Drainage System design)
3. Standar Nasional Indonesia No. SNI 63-6373-2000 tentang Tata Cara Pemilihan dan
Pemasangan Ven pada Sistem Plambing (ven selection on plumbing system).
4. Standar Nasional Indonesia No. SNI 03-2453-2002 tentang Tata Cara Perencanaan
Sumur Resapan Air Hujan untuk Lahan Pekarangan (Soakway system design).
5. Government & Regulatory Requirements from Authority having jurisdiction of the area
6. American Water Works Association


-
AWWA
7. American Society for Testing Materials

-
ASTM
8. American National Standard Institute

-
ANSI
9. American Society of Mechanical Engineers

-
ASME
10. National Electrical Manufacturers Association
-
NEMA
11. Manufacturers Standardization Society of Valves

12. and Fittings Industry



-
MSS
13. Plumbing and Drainage Institute



-
PDI
14. National Fire Protection Association


-
NFPA
15. Factory Mutual




-
FM
16. Underwriters Laboratories



-
UL
17. Institute of Electrical & Electronics Engineers
-
IEEE
Codes:
1. International Association of Plumbing and
2. Mechanical Officials
3. Uniform Plumbing Code

IAPMO

UPC

C.4 Electrical & Electronics System

The works shall be designed and constructed all in accordance with the following Code of Practice
and shall be executed to the satisfaction of the local authorities:
Standards:




1. Standar Nasional Indonesia No. SNI 04-0225-2000 tentang Persyaratan Umum Instalasi
Listrik 2000 (PUIL) 2000 (Indonesia Electric Code).
2. Standar Nasional Indonesia No. SNI 03-6652-2002 tentang Tata Cara Perencanaan
Proteksi angunan dan Peralatan Terhadap Sambaran Petir (Lightning Protection System
for Buildings and Equipment System design).
3. Government & Regulatory Requirements from Authority having jurisdiction of the area
4. Underwriters Laboratories



-
UL
5. National Electrical Manufacturers Association
-
NEMA
6. National Fire Protection Association


-
NFPA
7. Institute of Electrical and Electronics Engineers
-
IEEE
8. American National Standard Institute

-
ANSI
9. American Society of Testing Materials

-
ASTM
10. Electrical Testing Laboratories


-
ETL
11. Insulated Power Cable Engineers Association
-
IPCEA
12. Illuminating Engineering Society


-
IES
13. International Electro-Mechanical Commission
-
IEC
D. EXPERTISE REQUIRED

1. The M&E Design Engineer must have similar designed projects and practicing for more than 5
years in a reputable company. He should be a graduate/licensed practitioner and active
member of industry organization. He should have familiarity on applicable code
requirements and industry standards, Green Building Certification requirements, and best
practices.

2. The M&E designer shall submit the company profile, resume of the engineers to be assigned
for the project; from supervising engineer/s to design engineer.


C. DELIVERABLES

16. Site Plan Drawing
a. 3 sets of A3 size paper
b. Soft copies in DWG and PDF format
17. Design Submittal during Conceptual, Schematic, Design Development;
a. 3 sets of A3 size paper
b. Soft copies in DWG and PDF format
18. Final Design Submittal during Tender & Construction Document;
a. 3 sets of A1 size paper
b. Softcopies in DWG and PDF format
19. Non-Drawing Documents, Technical Report and Specifications
a. 3 sets of A4 or A3 size paper
b. Softcopies in CD
20. 3D drawings
21. Final Design Rendering (minimum 5 views)
a. 3 sets of A3 size paper
b. High res Softcopy in CD
Term of Reference Architectural Services



22. Scale Model
a. Scale as prescribed by project and OWNER
23. IMB/Permit Documents
a. Copies and scale as prescribed by government
24. All scale and paper sized are ideal deliverables but still subject for project owner
prescription.

D. DEFINITION OF TERMS

1. OWNER shall mean SINARMAS LAND (SML). The OWNER shall be represented at various
stages by the following personnel assigned to the PROJECT:

a. PROJECT LEAD (PL) shall mean the primary authorized representative of the Strategic
Business Unit (SBU) representing the OWNER. The PL takes lead during the Project
Conceptualization and Schematic Design Stage.

b. PSS-UTP REPRESENTATIVE (PSS-UTP) shall mean the primary authorized representative
of the Project Support Services (PSS) representing the OWNER as lead of the Project
Technical Group (PTG) during Design Development and Contract Documentation Stage.

c. PSS PROJECT MANAGER (PSS-PM) shall mean the primary authorized representative of
the Project Support Services (PSS) representing the OWNER as lead of the Project
Technical Group (PTG) during Construction Stage. The PSS-PM is the authorized leader of
the Construction Management Team (CMT) and point of contact of all project
communication during Construction Stage.

2. QUANTITY SURVEYOR (QS) shall mean the individual(s) / company responsible for the
PROJECTs commercial aspects; scope of work, bills of items, bills of quantities, cost
estimates; cash flow projections, tender terms and conditions; tender package preparation;
and works with the CM in construction and/or supply CONTRACT(S) documents preparation
and administration.

3. CONSTRUCTION MANAGEMENT TEAM (CMT) shall mean the construction management
consultant engaged by the OWNER to be responsible for the day-to-day management and
execution of the construction CONTRACTS.

4. ENGINEER/ ENGINEERURAL CONSULTANT shall mean the individual professional/firm who
has primary responsibility in coordinating the design process and in reviewing the consistency
and compatibility of designs produced by the engineers and specialty consultants. The
ENGINEER acts as the reviewer and integrator of all design work.

5. ENGINEER/ ENGINEERING CONSULTANTS shall mean the professional individual/firm
primarily responsible for the engineering aspects of the PROJECT. The main engineering
consultants are the Structural Engineer and the Mechanical and Electrical (M&E) Engineers.

6. SPECIALTY CONSULTANTS (SC) shall mean the professionals other than the ENGINEER and
ENGINEERS hired by the OWNER for the PROJECT. Specialty consultants typically engaged by
the Owner are responsible for Interior Design, Landscape Design, Lighting, Acoustics, Signage
and Way Finding, etc.
Term of Reference Architectural Services




7. DESIGN CONSULTANTS is the collective term used to refer to consultants who are
responsible for the design aspect of the project. Design Consultants comprise of the
ENGINEER, Structural Engineer, Mechanical and Electrical Engineers and Specialty
Consultants.

8. PROJECT TECHNICAL GROUP (PTG) is composed of the OWNERS Design Consultants and
Construction Management Group which includes the ENGINEER, Engineers, Specialty
Consultants, QS, and CMT. The Owners authorized representatives in the PTG are the Project
Lead, PSS-UTP Representative and the PSS-PM.

9. CONTRACT shall mean the written agreement entered into between the OWNER, the
CONSULTANT/CONTRACTOR/VENDOR, and individuals or companies, for the purpose of
planning, designing and/or constructing the PROJECT.

10. CONTRACTOR shall mean the person or entity engaged by the Owner in constructing the
PROJECT.

11. CONTRACT DOCUMENTS refer to items designated in the Contract Agreement and which
together comprise the Contract. These consists of the Contract Agreement, Purchase Order,
Bid Bulletins, General Conditions of Contract, Bid Technical Specifications, Bid Drawings,
Contractors Final Proposal, Contractors Approved Work Schedule and other Bid Documents.

12. PROJECT or WORK shall mean all the works/activities and/or scope of works to be
performed and completed under the CONTRACT as well as any revisions, alterations,
deletions and additions to the scope of work ordered to be implemented by the OWNER
during the course of the CONTRACT.

13. PROJECT SITE shall mean the place or area where the WORK is to be carried out.

14. VENDOR shall mean the person(s), firm, or company entering into an agreement with the
OWNER for the supply of services, materials, equipment, labor and all other items necessary
to complete the WORK. The VENDOR is responsible to the OWNER.

15. SUB-CONTRACTOR and/or SUPPLIER shall mean the person(s), firm, or company entering
into an agreement with the CONTRACTOR for the performance of a portion of the
CONTRACTOR(S) obligation to the OWNER. The SUB-CONTRACTOR is responsible to the
CONTRACTOR.

16. PEER REVIEW shall mean the review/checking of drawings, specifications and other
documents prepared by the CONSULTANTS by person(s) or third party who are not directly
involved in the design of the PROJECT. The PEER REVIEW is an optional activity by the OWNER
as a measure to validate critical life safety aspects of the project such as structural systems,
fire safety systems, and other mechanical and electrical systems.

Term of Reference Architectural Services