NAME:__________________________________________

11
GRADE/SECTION:______________________________

PE AND HEALTH
Quarter IV – Week 6-8
Organizing Sports Event
for a Target Health Issue
or Concern

CONTEXTUALIZED LEARNING ACTIVITY SHEETS

SCHOOLS DIVISION OF PUERTO PRINCESA CITY
PE and Health – Grade 11
Contextualized Learning Activity Sheets (CLAS)
Quarter IV – Week 6-8: Organizing Sports Event for a Target Health Issue or Concern
First Edition, 2020

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 Lesson 1

Organizing Sports Event

MELC: Organizing sports event for a target health issue or concern

(PEH11FH-IIo-t-17) (Week 6-8)

Objectives:
1. Identify the steps on how to organize safe sports events
2. Prepare an individual sports event program
3. Realize the role and importance of sports events to one’s health issues
and concerns through organizing sports events

Let’s Try
Directions: Read each item carefully. Choose and write the letter of the best answer in the
space provided before the number.

______1. What is the best benefit of sports event/s to the children/ students?
A. It educates them on what sports to join to improve skills.
B. It motivates them in learning an active and healthy lifestyle.
C. It motivates them to participate in the yearly conducted sports activity.
D. It practices motor skills thru different sports events.

______2. Which of the following does NOT pertain to determining sports event style?
A. It includes multiple sports or a single sport.
B. One-off match, a tournament, or a league.
C. The needed individuals or teams in the game.
D. The supplies that will be required.

______3. Which of the following element serves as an ingredient to a successful sports

event engagement.
A. Collaboration B. Confidence C. Funds D. Skills

______4. What is the first step in planning, managing, and organizing a sports event?
A. Assemble staffs and volunteers C. Reviewing the plan
B. Plan supplies and insurance D. Select date and venue

______5. Which of the following does NOT focus on organizing a sports event?
A. Budget B. Money C. Purpose D. Venue

______6. Which of the statements below does NOT belong to the group?
A. certificates, posters, scorecards C. league, teams, tournament
B. facemasks, insurance, volunteers D. location, parking, traffic

______7. It is the use of social media, posters, flyers, or emails in promoting your sports
event.
A. Advertisement B. Budget C. Invitation D. Tickets

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______8. Which of the following is NOT the aim of sports events?
A. Call the attention of the students to a healthy lifestyle.
B. Engage the participants in regular exercises.
C. Fulfill one’s need to regular exercises and competitions.
D. Prepare an individual to a sexy body and good figure.

______9. What is the importance of setting a goal for any sports events?
A. It will help determine the budget.
B. It will help increase the number of participants.
C. It will help locate the perfect location for the event.
D. It will help navigate the planning process.

______10. What process refers to making arrangements or preparations for an event or

activity in a systematic way, especially on a large scale?
A. Camping B. Organize C. Participation D. Sports event

Let’s Explore and Discover

Organizing sports events plays a very important role in
school education since teachers and students are not in a usual Unlocking of
interaction and provide children with motivation for doing Difficulties
physical activity. On the one hand, they are important, because Organize – is making
they help children acquire sport-specific theoretical and preparations for an
practical knowledge, develop their motoric skills. On the other event or activity which
hand, they develop personal competencies which are created are often arranged in a
only if the children have experienced them themselves in sports systematic way,
events. especially on a large
Organizing events with sport is very popular and frequent scale.
in public education. They are of various and different types,
therefore various solutions can be used in their organization methodic. This event
encourages students to choose a sport and decide. Sports events aim to call the attention
of students to a healthy lifestyle, regular exercises, fulfill their need for regular exercises
and competitions.

In primary- and secondary schools these sports events are good means to skills
development (conditions, coordination), developing personality, creating a healthy lifestyle,
and providing an experience of movement. Also, it helps in the development of social
competencies providing good opportunities to transmit and acquire values like fair-play,
cooperation, devotion, subordination of individual interests, stamina, readiness, quick
decision making, pure honesty.

Why sports events are important?

Preparation for the various sports events or tournaments helps to set a good mindset
for those that are participating and helps to hold them accountable for their actions. Sports
and tournaments are fun, and provide opportunities to develop skills and relationships with
one’s self and others, no matter how young or old.

Sports events are excellent to make children like motion, to create a need for
movement since various means can be used in the implementation. They also contribute to
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learning an active and healthy lifestyle. The purpose is that during the events students get
a sense of movement and joy which will be embodied in their way of life, become their
everyday need.

The tools and methods applied at sports events contribute to the increasing fitness
level of students since they develop abilities indispensable to being fit. Since a lot of sports
events are „optional”, being voluntary, they can be recreational ways for students assuring
them the experience of fun, relaxation, rest. Organized, well-structured, meaningful pastime
activities give prevention to harmful addictions and deviant behavior.
A benefit of sports in nature is that they distract you from the harms of civilization
and exercise is done in a healthy environment.

How to plan and organize a safe sports event in 14 steps:

The first step to organize sports events is to form a committee by gathering
volunteers. The key to a successful tournament is to be organized. Before proceeding with
the arrangements, one should also ensure the style or type of tournament to be arranged.
Proper organization is also associated with the selection of a suitable date and venue. Also,
one needs to plan for all the supplies required for the tournament such as scorecards,
timers, posters, equipment, etc. The promotion of any event is equally important to reach
the mass. Thereby, spreading awareness and letting people know about the tournament is
necessary. It can be done with the help of posters, social media, or even a website. Finalizing
the plan, setting up the team of officials and referees, and also reaching out to the
participants is an important and final step.

Planning, managing, and organizing a sports event is no straightforward task,

especially when having to adhere to the latest Covid- 19 safety and social distancing
measures.

With some experts help from Clare Hartley, event organizer of Pentathlon GB, here
are the 14 steps to help you plan a fun, efficient, and most of all safe sports event- whether
it be a football league, swimming gala, tennis tournament, or other.

1. Get organized – the first thing that you need to do is write down all the details of
the event. What is the event for? Which type of space will you require? What is the
budget for the event? What is the purpose of the event? What social distancing
measures do you have to consider? Having everything down on paper will help you
consider all the event’s requirements from the very start and give you a clear direction
on how to proceed.

2. Select dates – Choosing the right date is vital. You want to make sure that they don’t
clash with other local events in your area. You’ll also need to ensure you have enough
time to pull your resources together to make the event a success. The more time you
leave yourself to plan your sports event, the more time there is to promote and gain
traction for it.

3. Choose a venue – Your venue should have enough capacity for your needs, should
be secure, and should be convenient for your attendees to get to, whether it be indoor
or outdoor. Consider if traffic and parking could be an issue beforehand, especially
if you have participants and spectators traveling to attend your event. Always check
which services the venue can provide to you that fall within your budget.

4. Determine sport event style – Now is the time to decide on the type of sports event
you want to host. Will it be a one-off match, a tournament, or a league? How many
individuals or teams will you need? Will you include multiple sports or a single sport?
What will the format be? Plan a layout for what your day will look like and how you
can make it happen.

3
 5. Plan supplies – Make a list of any supplies that will be required for your event. This
should include equipment and items such as scorecards, certificates, posters,
whistles, medals, and awards. You should also consider safety items to protect your
staff and attendees.

6. Get insurance – It’s always worth getting valid public liability insurance for your
event. This will cover sports event organizers and help you by paying damages,
claimant's costs, and expenses that may arise as a result of and in connection with
the event relating to accidental bodily injury or accidental damage to a third party or
their property.

7. Health and safety – Whether we’re in lockdown or not, you should be even more
responsible for the health and safety of your workers, event attendees and any
contractors you have working, and all the other members of the public in attendance.
Be sure to do your research and understand the steps you can take to ensure the
health and safety of all attendees at your event.

8. Assemble staff and volunteers – If you’re planning a sporting event for a school or
team, why not ask the parents to help out and volunteer. If you have a budget set
aside for staff, try making your budget go further by contacting your friends and offer
them a small donation in return for their help. Alternatively, you can put the budget
into some snacks and make sure you feed your staff on the day. All staff should be
briefed on exactly what the event is hoping to achieve.

9. Start selling tickets – Using a free online platform, to create, promote and sell sports
tickets is one of the easiest ways to manage your sports event.

10. Promote your sports event – Use social media to raise awareness and promote your
event. If you have some budget you could even do some paid advertisement attract
new attendees. Advertise the event by email, send out flyers to local schools and clubs,
or you could even advertise in a local newspaper.

11. Reserve officials and referees – Be sure to reserve the sports officials you will need
in the tournament. If you want a legitimate event you need legitimate referees and
officials. If applicable, search and contact local referee organizations at least a couple
of months before your event so that they can send enough officials to cover your event.

12. Reach out to attendees and participants – Now is the time to finalize the teams
participating in the tournament and send them the details of your event including the
rules and regulations of the tournament, a timetable of the day, and an accurate date,
time, and location of the event.

13. Review the plan – Go through all the details of your sports events plan with the
venue management, organizing committee, and volunteers so that everyone
understands how the tournament will proceed and how social distancing measures
will be adhered to. Assign all tasks beforehand and ensure everyone knows their roles
and what to expect from them so that the day runs as smoothly as possible.

14. Invite local press – You’ve worked hard to plan the event, so consider inviting the
local press to show off the success of what you’ve achieved. Not only that, but you’ll
get great traction and will be able to tangibly measure the success of your event. You
may even be able to put forward a case for the next event based on the success of this
one.

4
 If you follow these carefully and Covid19 friendly considerations,
you’ll have the understanding of how to plan and create a successful and safe
sports tournament that ticks all the boxes. The more time you spend planning
and preparing beforehand, the smoother the day will run – and the more time
everyone will get to enjoy it, safely!

(Source: “How to Plan and Organise a Safe Sports Event in 14 Steps”, accessed. February 7, 2021,
https://www.ticketsource.co.uk/blog/how-to-plan-a-sport-event)

Let’s Practice
Play - Plan Check
Directions: Analyze each item carefully. Put a check (/) mark in the space before the
number if the sentence describes the elements of effective sports event planning and put
an (X) if it is not.

_______1. Select dates and time relevabtly to the event

_______2. Secure health and safety protocols
_______3. Reach out to attendees and participants
_______4. Selection of right Venue is vital
_______5. Determine sport event style
_______6. Create event that are appealing to the foreigners
_______7. Write down all the details of the event
_______8. Plan supplies
_______9. Providing a lot of foods is necessary
______10. Invite local press for promotions

Love or Point
Directions: Write Point if the statement below is following the guide to organizing safe
sports events for a target health issue and concern and if not, write Love.

_______1. The first thing to do in organizing sports events is to identify the budget needed.
_______2. Getting organized is to give you a clear direction on how to proceed.
_______3. Sports events contribute only to the increasing fitness level of most students.
_______4. Sports events are to call the attention of students to a healthy lifestyle, regular
exercises, fulfill their need for regular exercises and competitions.
_______5. Brief all the staff and volunteers on what exactly the event is hoping to achieve.
_______6. The more time you spend planning and preparing, the smoother the day will run
for everyone to enjoy the sports event.
_______7. Selecting a date is dependent on whether we’re in lockdown or not. Be sure to
check the government’s latest guidelines on planning sports events.
_______8. Getting insurance is only an alternative if there’s a budget planner that will cover
damages and expenses in case problems arise.
_______9. Sports tournaments are a good role representation of health wellness and fitness.
_______10. If you want a legitimate sports event, you need legitimate referees and officials.

What are the benefits in participating and initiating

different sports activities that promote health issues and
concerns?
5
 Let’s Do More
Let the Captain Begin
Directions: Read each statement below and supply the needed response and information
that could best explain your answer (Use separate sheets if needed).
Question 1: You are chosen by the City Government of Puerto Princesa to organize a sports
event like “Health is Wealth”, an individual/ dual and team sports event that will be
participated by all government employees and students of the locality. How are you going
to plan the activities? Present your plan of the program for individual/ dual and team sports
following safety protocols on COVID- 19.

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
_______________________________________________________________________________________.

Plan of Program
Individual/ Dual Sport Team Sport

Question 2: As you go to your City Health Unit, you learned that many of your townmates
are suffering from cardio-vascular disease and obesity . Being a student of P.E. class, how
can you help them in addressing their health problems?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
_______________________________________________________________________________________.

6
My Fitness Event

Sports Event Program

You were assigned by the Barangay Captain to organize a mini Olympic Sports
Event which will be held during summer time. The following sports are conceptualized
based on the problem that your Barangay is facing now on cardio- vascular disease and
obesity. The said chosen sports are as follows: Badminton, Table Tennis, Basketball and
Volleyball, all these sports are designed for both male and female.

Directions: As a Chairman of the Sangguniang Kabataan ng Barangay, you are tasked to

prepare the following:
a. Letter of request addressed to the Barangay Chairman (Use separate paper),
b. Your plans and programs of the said Sports Fest (Use separate paper),
c. List of Committees (Use the table below).

Committees

Name Duty Assignment Remarks

description

What is the importance of organizing sports events in

developing the physical, health, and social dimension of an
individual?

7
 Let’s Sum It Up
Complete Me
Directions: Read the paragraph carefully. Choose your answer and write your answer on
the space to complete the phrase.

Participation Sports events Behaviour

Skills Addiction

Relationship

The action of taking part in something is called 1. __________________. Organized,

well-structured, meaningful pastime activities give prevention to harmful 2. _______________

and deviant 3. ____________________. Sports and tournaments are fun and provide

opportunities to develop 4. _______________ and 5. _________________ with one’s self and

others, no matter how young or old.

Let’s Assess

Directions: Read the following questions then choose and write the letter of the best answer
in the space provided before the number.

______1. What process refers to making arrangements or preparations for an event or

activity in a systematic way, especially on a large scale?
A. Camping B. Organize C. Participation D. Sports event

______2. What is the importance of setting a goal for any sports events?
A. It will help determine the budget.
B. It will help increase the number of participants.
C. It will help locate the perfect location for the event.
D. It will help navigate the planning process.

8
______3. Which of the following is NOT the aim of sports events?
A. Call the attention of the students to a healthy lifestyle.
B. Engage the participants in regular exercises.
C. Fulfil one’s need to regular exercises and competitions.
D. Prepare an individual to a sexy body and good figure.

______4. What do you call the use of social media, posters, flyers, or emails in promoting
your sports event?
A. Advertisement B. Budget C. Invitation D. Tickets

______5. Which of the statements below does NOT belong to the group?
A. certificates, posters, scorecards C. league, teams, tournament
B. facemasks, insurance, volunteers D. location, parking, traffic

______6. Which of the following does NOT focus on organizing a sports event?
A. Budget B. Money C. Purpose D. Venue

______7. What steps should come first in planning, managing, and organizing a sports
event?
A. Assemble staffs and volunteers C. Reviewing the plan
B. Plan supplies and insurance D. Select date and venue

______8. Which of the following element serves as an ingredient to a successful sports

event engagement?
A. Collaboration B. Confidence C. Funds D. Skills

______9. Which of the following does NOT pertain to determining sports event style?
A. It includes multiple sports or a single sport.
B. One-off match, a tournament, or a league.
C. The needed individuals or teams in the game.
D. The supplies that will be required.

______10. What is the best benefit of sports event/s to the children/ students?
A. It educates them on what sports to join to improve skills.
B. It motivates them in learning an active and healthy lifestyle.
C. It motivates them to participate in the yearly conducted sports activity.
D. It practices motor skills thru different sports events.

9
 Answer Key

Let’s Try
1. B 3. A 5. B 7. A 9. D
2. D 4. D 6. B 8. D 10. B

Let’s Practice
Activity 1 - Play- Paln Check Activity 2 – Love or Point
1. 6. 1. Love 6. Point
2. 7. 2. Point 7. Point
3. 8. 3. Love 8. Love
4. 9. 4. Point 9. Point
5. 10. 5. Point 10. Point

Let’s Do More
Activity 1 – Let the Captain Begin Activity 2 – Sports Event Program
Answers may vary Answers may vary

Let’s Sum It Up

Activity – Complete Me
1. Participation 2. Addiction 3. Behavior 4. Skills 5. Relationship

Let’s Assess
1. C 3. B 5. B 7. D 9. A
2. D 4. A 6. C 8. D 10. C

References

Website
“How to Plan and Organise a Safe Sports Event in 14 Steps”, accessed on February
7, 2021, https://www.ticketsource.co.uk/blog/how-to-plan-a-sport-event

10
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