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IClinicSys Ver 2 User Manual
IClinicSys Ver 2 User Manual
Reference Code:
I. Introduction ...........................................................................................................................................5
I. Introduction ........................................................................................................................................5
A. System Overview ............................................................................................................................5
B. Objective of the System .................................................................................................................5
C. Objective of the System .................................................................................................................6
D. How this User Manual is Organized .............................................................................................6
II. About the System ..................................................................................................................................9
II. About the System ..............................................................................................................................9
A. Features ...........................................................................................................................................9
B. Benefits......................................................................................................................................... 10
C. Security and Confidentiality ....................................................................................................... 10
D. Operational Requirements.......................................................................................................... 11
E. System Components Overview .................................................................................................. 11
F. Deployment .................................................................................................................................. 12
III. Getting Started with iClinicsys ONLINE .......................................................................................... 13
III. Getting Started With iClinicSys ONLINE ...................................................................................... 14
A. Logging In (Online) ...................................................................................................................... 14
IV. Getting Started with iClinicsys OFFLINE......................................................................................... 17
IV. Getting Started With iClinicSys OFF-LINE ................................................................................... 17
A. Installation .................................................................................................................................... 17
B. Logging In (Off-Line) ................................................................................................................... 23
V. iClinincsys Built-In Tools .................................................................................................................. 30
V. iClinicSys Built-In Tools ................................................................................................................. 30
A. Informative Tools ......................................................................................................................... 30
B. Navigation Tools .......................................................................................................................... 34
C. Content Section Tools ................................................................................................................ 36
D. Types of Data Entry/Editing Controls ........................................................................................ 45
E. Other Useful Tools ...................................................................................................................... 49
VI. iClinincsys HOMEPAGE .................................................................................................................... 52
VI. iClinicSys HOMEPAGE ................................................................................................................... 53
A. OVERVIEW: .................................................................................................................................. 53
VII. Administrative Management Module ............................................................................................... 55
VII. Administrative Management Module ............................................................................................ 56
A. Overview ....................................................................................................................................... 56
B. References ................................................................................................................................... 56
C. Patch History (Online) ................................................................................................................. 61
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I. Introduction
I. Introduction
A. System Overview
The Knowledge Management and Information Technology Service (KMITS), in collaboration with the
Epidemiology Bureau (EB), National Center for Disease Prevention and Control (NCDPC), Bureau of
Local Health and Development (BLHD), has developed the Integrated Clinic Information System
(iClinicSys) as a tool to efficiently and effectively monitor patient cases in the Rural Health Units (RHU)
or Health Centers (HC). It systematically collects, processes, stores and presents information in support
of RHU functions. iClinicSys has two (2) versions: the Online version and the Off-Line version.
The primary objective of iClinicSys is to efficiently and effectively support the functions of a clinic
health facility. Specifically, the system aims to:
1. Systematically collect, process, store, and present information in support of the functions;
3. Enforce standards on inputs, processes and outputs on data collection, analysis, report generation
and feedback.
It contains simple and direct step-by-step instructions with illustrations on how to use the system,
navigate around the system, and enter/edit information in order to produce useful data.
Current users can refer to this manual for review and reference for updates or new features added
to the system.
It provides basic technical instructions on system installation, basic troubleshooting and setting up
iClinicSys for multiple users in a local area network to take advantage of the iClinicSys’ outmost
capabilities and features.
It is highly recommended to use the online version. The online version stores the data directly to
the DOH Central Office server, therefore providing real-time information as data is being entered.
Data is always readily available to authorized iClinicSys users anytime and anywhere they have
internet access.
The off-line version is designed for facilities that have limited access or no access at all to an
internet connection. It has the same features and functions with the online version. Since the off-line
version stores data locally, additional system tools were added in automating the data
synchronization, extraction, uploading, and back up which should be religiously and strictly done on a
regular basis.
This manual will guide you in accomplishing a task completely and effectively giving direct
instructions and useful illustrations.
a) Enter/Edit information;
Useful tools are built-in in most fields to assist in data entry and to enforce standards in
inputs.
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d) Generate reports;
g) Access the Health Information Exchange and other integrated systems to iClinicSys and
others
EB Epidemiology Bureau
HC Health Center
A. Features
1. User-Friendly;
ICD-10;
b) The Maternal and Neonatal Death/Maternal and Neonatal Death Reporting System (MNDRS);
c) The Field Health Services/Electronic Field Health Service Information System (eFSHIS) Program
Registration;
7. Ability to track or monitor inventories received dispensed or distributed by the health facility; and
B. Benefits
The security and confidentiality of data is being implemented at all times, as well as protecting the
integrity of the stored data. Authorized users/facilities will have an assigned unique username and
account password for each facility to access the system with assigned designated access level. The
reporting health facility has access its own data only. They do not have access or view the data of
another health facility. The information on reportable cases shall be presented in a consolidated,
summary or statistical format only. Therefore, no personal details of the patients will appear in the reports.
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D. Operational Requirements
The central data storage is located at the National Epidemiology Center (NEC) of Department of
Health (DOH), Central Office, operating 24 hours and 7 days a week. KMITS-SSED, also of DOH-Central
Office, serves as the backup center.
Computer workstations located at the RHUs and BHS’s and a server are the basic equipment
requirements for iClinicSys operation. The iClinicSys online version requires an internet connection and a
user account and password to be able to access the online version. In the absence of an internet
connection, the stand-alone version shall be installed on the computer and can also be accessed by
supplying a user account and password. The data can then be uploaded to the server at a later time
when an internet connection becomes available (e.g. internet shop, home internet, etc.).
Printer Any
2. Patient Demographics
4. Medical History
8. References – ICD-10, DOH Standard Geographic Codes, DOH Health Facility Codes
9. Referral System
12. Philippine Health Insurance Corporation (PHIC or PhilHealth) verification member status through
web-service
a) User Account
b) Transaction Log
d) Upload Database
F. Deployment
The system will be implemented in all Rural Health Units (RHUs) or Health Centers (HCs) nationwide.
The Provincial Health Offices (PHOs), City Health Offices (CHOs) and Center for Health Development
(CHDs) offices will have access to the system online to conduct data monitoring and validation submitted
by the RHUs or HCs.
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A. Logging In (Online)
The Log in page is used to set the “Username” and “Password” to implement system security. Only
authorized users can access the iClinicSys. Each reporting health facility or user is given a unique
username and password with corresponding security access level. The Department of Health’s Central
Office Systems Administrator is the only person has complete access to the iClinicSys system and data
(i.e. add, view, edit and delete).
IMPORTANT: Google Chrome is the recommended internet browser to use with iClinicSys for optimum
system performance (Error! Reference source not found.). If you don’t have Google Chrome installed
on your computer, contact your Computer System Administrator or Technician for assistance.
2. Type http://clinicsys.doh.gov.ph on the address bar then press [ENTER] to access the iClinicSys
log-in page.
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3. Type your username, password and verification code in the corresponding boxes, then press
[ENTER] or click on the Login button.
NOTE: For your first time login on iClinicSys, only the Administrative Management Menu is
available. Detailed information on the iClinicSys Homepage will be covered in Chapter VI-iClinicSys
HOMEPAGE.
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A. Installation
The iClinicSys offline version, also called the stand-alone version will be used on computers that
don’t have access to an internet connection. It has exactly the same features and functions as the online
version.
The apache server uses port 80 by default. iClinicSys uses port 8080. If the computer to be
used for iClinicSys installation has another system that runs in apache server, make sure that it is not
using port 8080 to avoid conflicts.
WARNING: Ask assistance from your computer administrator/technician or your local computer
technician/vendor in changing the configurations of your computer. Incorrect configurations might
cause problems with your computer
b) Existing Anti-Virus
Some anti-virus application will block executable files such as .exe files. Since iClinicSys is
compiled in an .exe format, it is recommended to configure the anti-virus setting to allow the
iClinicSys installation file to run
Open the control panel of your antivirus and search for the option then enable the allow
exemptions and locate the file type then select "usbwebserver.exe"
If the problem still appears please consult the support team of your anti-virus software.
WARNING: Ask assistance from your computer administrator/technician or your local computer
technician/vendor in changing the configurations of your computer. Incorrect configurations
might cause problems with your computer.
c) Existing iClinicSys
Create a backup of your facility data before re-installing iClinicSys. The iClinicSys has the
ability to backup your facility data for you.
Create a backup of the iClinicSys system files. The system files should be found in
C:/Department of Health. Please make a backup of the whole folder.
Please refer to the installation procedure found in Chapter IV. Getting Started With
iClinicSysOFF-LINE.
2. Installation Procedure
a) For iClinicSys CD installer, insert the iClinicSys CD Installer into the disc drive of your computer.
For iClinicSys installer saved in a flash drive, insert the flash drive into the USB slot of your
computer
c) Double-click iClinicSystem vX.X.exe, or select the file and press enter to start the installation
process.
d) Even when your anti-virus is disabled or uninstalled, your computer still has other ways of
protecting your system. In the event that your computer gives you a warning like this:
Do you want to allow the following program from an unknown publisher to make changes to this
computer?
e) Click Next.
f) Click I Agree.
g) Click Next.
NOTE: It is strongly recommended not to change the default installation folder. iClinicSys
updates are stored in this folder. The off-line version stores all system and data files as well as
system updates in this folder. Data for upload to the online system are generated from this folder
also.
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i) Put a check mark on the boxes beside Create Desktop icon and Create shortcut in Start
Menu by clicking on the boxes. Click Next.
l) In the event that your computer system gives you a Windows Security Alert warning, click Allow
Access to proceed with the installation.
m) Click Finish.
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o) On the system tray of your computer located on the lower right side of the screen, make sure that
the USB Web server is running.
B. Logging In (Off-Line)
If you don’t have your username and password yet, contact your Regional Coordinator and ask for
the designated username and password for your facility or may register online on
http://clinicsys.doh.gov.ph/register. You will use this to login to the iClinicSys online version to be able to
download your facility user account. Once you have your username and password, and you user account
file proceed with the steps below.
1. On the Windows desktop, locate and double click on the iClinicSys icon.
a) The User Log-in screen will be displayed. Click on the User Account icon right below the
password field.
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b) Click Browse.
c) Locate the User Account File previously downloaded from the iClinicSys online version and click
on it to select. Click Open.
d) Click Upload
f) Click OK.
NOTE: That you can only upload and use user account file with same facility code to the iClinicSys
stand-alone version.
h) Type your username and password in the corresponding boxes, then press [ENTER] or click on
the Login button.
i) After a successful login, the iClinicSys Homepage will appear (see Chapter VI). The Homepage
will display different sets of options depending on the type of your facility.
NOTE: For your first time login on iClinicSys, only the Administrative Management Menu is
available. Detailed information on the iClinicSys Homepage will be covered in Chapter VI-iClinicSys
HOMEPAGE.
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V. Built-In Tools
V. iClinicSys Built-In Tools
The iClinicSys built-in tools provide aid to the user either in navigation or performing a specific task. The
uses of each of these tools are discussed in this chapter.
A. Informative Tools
The figure below identifies the parts of a common iClinicSys page for quick references for information.
1. Header
c) Facility Shows the name of the facility name of the Rural Health
logged-in User ID. Unit
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d) Current Patient Shows the name of the patient currently Juana Cruz
being viewed. If no patient is being viewed, it Dela Cruz
shows the last viewed patient’s name.
You can click on the name of the patient to view the patient’s record right-away. This will close
the currently being viewed patient’s record.
3. Patient Schedule
A monthly calendar that displays the number of patient(s) scheduled for the date it falls in.
The numbers of patients are indicated by the numbers in red on the upper-right hand corner of a
calendar date.
Hover your mouse over these indicators to show the name(s) of the patients for that date.
4. Footer
Item Description
a) Screen Tips Click on the Screen Tips button to show a series of pop-ups
showing the description of the items shown on the current screen.
The Content section is where most of the transactions, views and editing are done. Even the
reports are displayed in this section. The table below describes the different contents examples.
a) Patient List List of patients of the Patient’s PhilHealth ID, Add Button, Search Tool,
facility (previously Name, Birthday, Sex, Search Patient, Show Entries,
entered) Barangay, etc. Show/Hide Columns, Page
Navigation, Column Headers,
etc.
The figure below identifies the tools used to easily navigate in iClinicSys.
NOTE: Menu Icon option change depends on the module you’ve entered
b) Patient List Click to see the list of all the previously N/A
entered patients.
c) Recording Click to see the lists of services delivered Target Client List (TCL)
Tools to the patients by health workers
Summary Table (ST)
Consolidated
PhilHealth
Inventory
Environmental Health
Annual Forms
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Statistics
Others
2. Menu Icon
Item Description
4. Footer
Item Description
a) Back Button Click on the Back Button to go back to the previous screen (allows you
to go back one step back to the previous screen).
All transactions in iClinicSys are done in the Content Section. A set of tools is provide in navigating in
the Content Section such as Searching, Sorting, etc. (Figure V-10).
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1. Content Title
The Content Title Identifies the information you are currently viewing such as a list of transactions
or records.
2. Show__Entries
The Show__Entries Identifies the number of data shows and total number of data on the you’re
your currently viewin0067.
3. Tool
The Tool is use for certain action needed by the user, different Tool is active by different module.
a) Edit Tool
This tool is used to modify previously entered information. The availability of this tool depends on
the access permissions of the logged-in facility in iClinicSys.
(1) Click on the Edit button in the row of the record that you want to modify.
(2) Make the necessary modifications. Click on Submit when done, or Cancel to disregard the
modifications.
b) View Tool
(1) Click on the View Tool on the same row of the record you want to preview.
(2) Click on the X button on the upper-right corner of the window to close the preview.
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c) Delete Tool
(1) Click on the Delete Tool on the same row of the record you want to preview.
(3) Fill up the necessary information, then click Ok when done, or Cancel to disregard the action
e) Back To Tool
(1) Click on the Back To Button to back from a certain page named in the button.
f) Details
(1) Click on Details link in the row of the Type of Consultation you want to view.
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(2) The Consultation Details of the chosen Type of Consultation will be displayed in the Content
Section.
g) PCB Tool
(1) Click on the PCB icon in the row of the Type of Consultation you want to view.
(2) A print preview of the Health Profile of the current patient will be shown. You can either print
it, or save as a file in your computer.
(3) Scroll all the way to the bottom of the Print Preview and click Print.
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4. Select Transaction
Item Description
c) Family Click on the Family Planning Icon to Drop a Family Planning Method
Planning
d) Family Tree Click on the Family Tree to view Family Tree of the Patient
f) Death Case Click on Death Case Icon to report death case of the patient
Item Description
h) Medical Click on the Medical History Icon to go on Medical History List of the
History patient.
k) PHIE Click on the PHIE Icon to view patient data in the PHIE
m) Menstrual (Only available for female patient) Click on Menstrual History Icon to go
History on Menstrual History List
n) Prenatal (Only available for female patient) Click on Prenatal Chart Icon to view
Chart patient consolidated Prenatal Folder.
5. Column Header
6. Content List
Name of the patient in the list are “clickable” and shows Timeline of Visit when mouse hover on
the name of the patient. (See also Chapter VI. Administrative Management for more information
about the Timeline of Visits)
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a) The Content Section displays the list with the number of rows or records of what is indicated in
the Show___Entries. If the number of rows indicated in the Show___Entries is reached, the next
number of records are displayed in the next page, displaying again the number of rows specified
in the Show___Entries and so on, until the last record is reached.
b) Click on the First, Previous, Next or Last buttons to navigate between the pages. You can also
quickly go to a particular page by typing the page number, then press Enter.
iClinicSys uses a lot of Controls for data entry. As the name implies, Controls are used to control or
standardize the information being entered into the system. The use of these Controls minimizes typing,
typographical errors, misspelled keywords, and reduced time of data entry. Some controls are not really
controlled or does not have a way of controlling the information being entered. The labels of the controls
become helpful in what information to enter in the control.
1. Text Box
There are no restrictions or controls in entering information in Text Boxes. The label of the control
will be your guide in what information should be entered in this control.
2. Lookup List
The Lookup List control holds a list of what possible information can be entered in this control. You
are only allowed to choose from what is in the list. The easiest way to enter information in this control is
by clicking on the drop-down arrow.
You can also type in the known letters/characters of the information to enter. As you type in the first
character, the list will go to the value in the list that matches the closest. When you are satisfied with the
match, you can just press enter to accept the selection, or you can continue typing the rest of the
characters until a match is found in the list.
3. Radio Button
A radio button represents a value and lets you choose ONLY ONE from the list of values. Click on
one of the radio buttons to make a selection. In the example below, you are given two choices only,
whether Male or Female.
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4. Date Picker
a) Date Box - This type of box is exclusive for Date entries. You can either type the date manually or
use the mini-calendar or Date Picker that pops-up when you click on the box.
b) Month Drop-down List - click the drop-down arrow to choose a month from the list.
c) Year Drop-down List - Click the drop-down arrow to choose the year from the list. If you don’t see
the year you need:
(1) Click on the year at the top-most in the list to see the list of previous years; or
(2) Click on the year at the bottom-most in the list to see the list of preceding years;
(3) Click on the drop-down arrow again and see if the year you need is shown;
(4) If not, repeat steps (1) or (2) until you are able to select the year you need.
d) Day of the Month - select the day of the month from the calendar.
f) Today - click to automatically choose the current date (dependent on the system date of your
computer)
5. Check Box
Check boxes allow you to choose none or all of the choices in the list.
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a) Click on the check box to mark it selected. Click again to unselect it.
c) Click Uncheck All to mark all unselect the boxes at one time.
6. Increment/Decrement
b) Click Allow.
c) Have the subject stand in front of the camera and click the blue button at the bottom of the
window.
a) Click on the PDF Icon to show a blank form in Print Preview. This icon appears on all forms
where a print option is available.
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b) Click on the corresponding icons for Zooming In and Out, Saving and Printing.
3. Search Tool
a) Go to the page that shows the list of the information you want to search for recently viewed
patient
b) Click inside the Search Box and type in the keyword(s) for the search criteria. You can use any of
the available identifiers you see in the page such as First Name, Last Name
c) As you type in the first few letters or characters, the list will start to narrow down according to the
letters or characters you type in, highlighting the search criteria in red.
d) Continue typing until you see the information you are searching for. Start a new search if no
match was found.
e) When you find the record you are searching for, you can click on any item in the row to start
viewing or editing the record.
Use this tool to search a patient by PhilHealth number or by name, sex, and birth date within the
current facility, within all the existing facilities and/or in PhilHealth records.
b) Fill in the search criteria. The search will only retrieve records that match all the criteria marked
as REQUIRED.
c) Click Submit to proceed with the search, or click Cancel to cancel the search. NOTE: Selecting all
(local Facility, All Facilities, and PhilHealth) search Sources will return accurate results. However,
it depends on the quality and speed of the internet connection in getting the results.
d) Click OK to confirm.
A. OVERVIEW:
The Homepage is where you will find the Main Menu/ Modules. You will use the Homepage to
navigate around iClinicSys.
Note:If this is your first time to log in to iClinicSys, only the Administrative Management is available to
be navigate.
Note:See next chapter for more deeper discussion on the different module.
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A. Overview
The Administrative Management Module is where you will enter the information about your personnel,
catchment barangays, and population.
Note: This is required to finish for you to fully access the iClinicSys.
B. References
For your first time entering the Administrative Module, the Reference Window will be displayed on top
of the Administrative Management Module. The Reference Window will display different sets of options
depending on the type of you facility. This is where you identify all your health facility Personnel, all of the
Barangay that your health facility serves, and the Population for each barangay. You need to fill up the
References information in order to proceed to the other modules of the system.
If you don’t have the References Window on your screen yet, you can access it by clicking on the
System References button in the Menu Icon.
1. Personnel
The Personnel List Window shows the list of all health providers and other personnel currently
serving in the health facility.
b) Fill-out form and click Submit to add personnel and Cancel to abort.
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Note: See Chapter V. iClinicSys Built-In Tools, on how to use the built-in tools shown in the Personnel
List and Personnel Details content section.
Note: S2 Number and PTR Number will show if the personnel is a Physician and PRC License Number
for all health personnel that need to undergo the RA 1080.
Sample
Field Name Field Type Description(s) Required?
Entry
Last Name Text Box - Last name of the personnel YES DELA CRUZ
First Name Text Box - First name of the personnel YES JUAN
Middle Name Text Box - Middle name of the personnel YES TRINIDAD
Employment
Radio Button - Employment status of the personnel YES PERMANENT
Status
These are the catchment areas of the RHUs/HCs that it serves and provides service.
b) Fill-out form and click Submit to add Catchment Barangay and Cancel to abort
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Note: See Chapter V. iClinicSys Built-In Tools, on how to use the built-in tools shown in the Catchment
Barangay List and Catchment Barangay content section.
Sample
Field Name Field Type Description(s) Required?
entry
Catchment Check box - List of all barangay within the province or Jimenez
YES
Barangay municipality ;ETC.
Note: Once you successfully added Catchment Barangay you will be directed to Multiple Add Population
Page. See this chapter, B. Reference, 3. Population, b. Multiple Add Population.
3. Population
This is a list of barangays with corresponding population. The Population details are used for
statistical data analysis.
Note: See Chapter V. iClinicSys Built-In Tools, on how to use the built-in tools shown in the Population
List and Population Details content section.
Note: Add new Population is used to add population in one barangay at a time
Note: Add Multiple is used to add population in multiple barangay at the same time
1. Click on Data Patch History List button on the Menu Icon to see the list of all previous patches.
2. Click on the File Name of the patch that you want to download to start the download process.
Locate the downloaded patch file and save it in a flash drive or somewhere it is easy to retrieve.
D. User Account
Each health facility is assigned a unique user account and profile that can be downloaded from the
online version of iClinicSys.
b) Wait for the download to finish and locate the downloaded user account file in your downloads
folder.
This feature is available in the offline version of iClinicSys. This is used to synchronize or update
your local data in the online server.
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3. Click on Yes to upload, or No, I’ll upload it later to abort the synchronization process.
This feature is available in the offline version of iClinicSys. This feature extracts your local data and
consolidated into a file which will be used to upload to the online server (see next section Upload Data).
1. Click on Extract button on the Menu Icon to start the extract process
2. Choose your way of extraction. Check ALL UNUPLOADED DATA to upload all unuploaded data of
your OFFLINE version or Filter data to upload using Date Range From and To. See Chapter V.
Built-in Tools, on how to use the built-in tools shown in the Extract Local Database content section
c) Click Yes, Continue extracting button to proceed on extraction and No, i’ll extract it later button
to disregard the extraction process.
Note: After the extraction process the extracted file will be automatically downloaded.
e) Locate the extracted file, usually in the Downloads folder of your computer. Save it in a flash drive
or anywhere that would be easy for you to retrieve and have it ready for upload to the online server
through iClinicSys online version.
G. Upload Data
a) Click on the Upload Data button on the menu icon to start upload data process.
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b) Click on the Browse button (or Cancel to abort the upload data process).
c) Locate the extracted file from the offline version, select it, and click Open.
d) Click Upload to proceed with the upload process. Click on Browse to select a different file for
upload, or Cancel to abort the upload process.
e) Wait for the upload process to finish.
Note: In the event an invalid upload file was selected, the data uploading process will not
continued. Click on Browse again to select another file for upload.
f) Click on Download Patch button to download the patch file. Locate the patch file (usually in the
Downloads folder of your computer) to be used for upload in the iClinicSys offline version.
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A history and copies of previously downloaded patch files are stored can be located in the Patch
History feature of iClinicSys.
b) Click on the Browse button (or Cancel to abort the upload data process).
c) Locate the patch file that was automatically downloaded after from the offline version, select it,
and click Open.
d) Click Upload to proceed with the upload process. Click on Browse to select a different file for
upload, or Cancel to abort the upload process.
Note: In the event an invalid upload file was selected, the data uploading process will not
continued. Click on Browse again to select another file for upload.
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H. Downloads
1. Manual
1. Facility Profile
The Facility Profile Consist of details about the facility like address, code, level, username,
transaction summary, map (location of the facility in the geomap), facility personnel.
2. Change Password
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The Laboratory Normal Values is where you will input your baseline data for laboratory result such
as Blood Chemistry, Blood Result, Hematology, Clinical Chemistry, Fecalysis, Immunology,
Sputum, Urinalysis and Serology.
The Software setting is where you can change the layout off the Electronic Medical Record Module.
If you’re using older version of iClinicSys the system will prompt you.
2. Click Ok
Note: It will automatically redirect to you to the login page of iClinicSys. You can now enjoy using the
new version of iClinicSys.
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3. The nurse/midwife attaches individual treatment record, conduct interview, get vital signs, and
records the patient’s demographic info in iCLinicSys (Figure VIII-42)
4. The phycisian conducts physical examinations, order examinations, determine final diagnosis,
provide treatment plan, make referrals, schedule the next visit, and records all health services
provided to the patient in iClinicSys.
1. Patient will provide necessary information to the health provider for search and retrieval of his/her
records.
2. Search and Retrieve (see Search Patient Tool in Chapter V.iClinicSys Built-In Tools, page 42).
3. The nurse/midwife attaches individual treatment record, conduct interview, get vital signs, and
records the patient’s demographic info in iCLinicSys (Figure VIII-42).
4. The phycisian conducts physical examinations, order examinations, determine final diagnosis,
provide treatment plan, make referrals, schedule the next visit, and records all health services
provided to the patient in iClinicSys.
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A. Overview
1. Patient Search
a. Basic Information
a. List 1. Prenatal
b. Add/Edit a. Folder
7. Patient Alert
9. Summary of Services
6. Child Care
7. Sick Children
A patient’s demographic data pertains to the detailed information of the patient. It is the core data of
the health facility. All of each patient’s past and future consultations, PhilHealth transactions, laboratory
tests, dental, injury, etc. All health services provided to the patient are recorded in the patient’s profile.
Note: If the patient is female and married an additional fields will be shown.
The fields in the forms are identified in the table below. Look up the field types in Chapter V,
Section D-Types of Data Entry/Editing Controls, on how to use the field types:
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i. Click on the Yes radio button if the patient is a DSWD NHTS member, and No if not a
member.
Note: if you click the Yes button an additional fields will be shown.
ii. Click on the Yes radio button if the patient is a PantawidPamilya Member/beneficiary, and
No if not a member. This field is not required by default but becomes required when the
DSWD NHTS Member value is set to Yes.
iii. To verify if the patient is a beneficiary of this program, go to the DSWD Services from the
Select Transaction Modules (see Chapter IX, Section F-B DSWD Services).
4. If the search criteria is not in the list, click Search Again to try a different search criteria.
i. For patients without previous record:
1. The facility can decide whether to manually assign a new Family Serial Number or use
the Generate New button (Figure IX-9) to automatically generate a new serial number. In
the event that the child has his/her own family, his/her family will be assigned a new
Family Serial Number
2) Specify Family Member.
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3) PhilHealth Membership
i. If the patient is a PhilHealth Member, click on the Yes radio button, and No if not. If the
patient wants to register, select the For PMRF radio button.
Note: if you click Yes radio button an additional fields will be shown.
Note: if the patient is Dependent you are required to input the PhilHealth Member
Number.
Note: if the patient is Member you are required to input the PhilHealth Number and an
additional fields will be shown.
a. Specify PhilHealth Category of the PhilHealth Member.
Note: if you click For PMRF radio button the Mother First Name, Last Name, Middle Name
and Birthdate will be required and an additional field will be shown.
ii. If the patient is a PCB Member, choose Yes in the drop-down list, if not choose No and for
adding on PCB choose Add PCB after saving.
a) Choose to Edit or View the record (see Chapter V. iClinicSys Built-In Tools, page
31).
3. Online Master List Library.
The content section displays the list of previous consultations of the current patient. Use the built-in
tools to navigate around the Consultation list (see Chapter V. iClinicSys Built-In Tools, page 31).
1. Two (2) ways to access the Previous Consultation List of the patient:
a) From the Patient List click on the name of the patient to view the patient’s Previous
Consultation List; or
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b) From any page/view of the patient’s record, click on the Consultation icon from the Select
Transaction module(See Chapter V. iClinicSys Built-In Tools, on how to use the Select
Transaction Module).
2. To add a new consultation, click Add New Consultation from the Previous Consultation List.
1.2. Click on the Type of Consultation/Purpose of Visit. See Chapter V. Built-in tools, on how
to use the check box.
1.3. Specify the Consultation Date and Consultation Time (default current date and time),
Patient Age in Year/s, Month/s and Day/s (automatically filled-up according to the specified
Birth Date of the patient). See Chapter V. Built-in tools on how to use Date and Time.
1.5. Specify patient’s current Height in centimeters. By default, it shows the patient’s height from
the last consultation.
1.6. Click on the Height Conversion button to convert the height in feet and inches into
centimetres. Type in the height in feet and inches, then click Calculate (will automatically fill-
in the height in centimetres).
1.7. Specify patient’s current Weight in kilograms. By default, it shows the patient’s weight from
the last consultation.
1.8. Click on the Weight Conversion button to convert the weight into kilograms. Type in the
weight in pounds, then click Calculate (will automatically fill-in the weight in kilograms).
1.9. The Body Mass Index is automatically calculated from the patient’s specified height and
weight (but can be modified).
2.0. The BMI Category is automatically selected based on the specified Body Mass Index
computed by the system.
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2.1. Height and Weight for Age is computed by the system depending on patient age.
Note: The Name of Attending Provider is depend on the Personnel List on the Administrative
Module.
Note: Chief Complaint will be required once you choose Type of consultation was injury/
firecracker injury.
2.5. Click Submit to save the entries, or Cancel to remain in the Add Consultation Record. Click
Cancel again to completely disregard the entries.
2.6. Click OK in the confirmation box and or click the Cancel button to disregard the data entries.
Automatically redirect you to Consultation Details.
Click on Details to show the patient’s Consultation Details/Electronic ITR. (See on Chapter V.
Built-In Tools on how to use the navigation, details)
The Consultation Details/Electronic ITR shows the basic details and available services for the
consultation depending on the Type of Consultation. The table below shows the available Basic
Services for each Type of Consultation:
General All Basic Services: Vital Signs, Physical Exam, System Review,
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Family Planning All Basic Services, and Family Planning under FSHIS Services
Dental Care All Basic Services, and Dental Care under FSHIS Services
Child Care All Basic Services, and Child Care under FSHIS Services
Sick Children All Basic Services, and Sick Children under FSHIS Services
Child Immunization All Basic Services, and Child Immunization under FSHIS Services
Child Nutrition All Basic Services, and Child Nutrition under FSHIS Services
Adult Immunization All Basic Services, and Adult Immunization under FSHIS Services
Firecracker Injury All Basic Services, and Firecracker Injury under Other Services
a) Vital Signs
Click on Vital Sign icon on the Basic Services to go on Vital Signs List.
To add a new vital sign, click on Add New Vital Signs from the Vital Signs List.
1.10. Fill up the Add Vital Signs form.
1.13. Click Submit to save the entries, or Cancel to remain in the Add Vital Signs Record.
Click Cancel again to completely disregard the entries.
1.14. Click OK in the confirmation box and or click the Cancel button to disregard the action.
1.15. Click Back To Consultation Button to go back to current consultation details.
b) PhysicalExamination
Click on Physical Examination icon on the Basic Services to go on Physical Examination List.
To add a new vital sign, click on Add New Physical Exam from the Physical Exam List.
1.4. Click Submit to save the entries, or Cancel to remain in the Add Vital Signs Record. Click
Cancel again to completely disregard the entries.
1.5. Click OK in the confirmation box and or click the Cancel button to disregard the action.
c) System Review
Click on System Review icon on the Basic Services to go on System Review List.
To add a new system review, click on Add New System Review from the System Review List.
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1.2. Click on the box/es to put a check mark on all that applies to the Skin, Skeletal System,
HEENY/Optha, Cardio/Pulmo, Gastrointestinal, Endocrine, Neuro-Pshyciatric, Genito-
Urinary, Chest/Heart, Abdomen, and Respiratory. Click again on the box/es to remove the
check mark.
1.3. Click Submit to save the entries, or Cancel to remain in the Add System Review Record.
Click Cancel again to completely disregard the entries.
1.4. Click OK in the confirmation box and or click the Cancel button to disregard the action.
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d) Doctor’s Order
Click on Doctor’s Order icon on the Basic Services to go on System Review List.
To add a new doctor’s order, click on Add New Doctor’s Order from the Doctor’s Order List.
1.2. Click on the box/es to put a check mark on all that applies to the Laboratory Request,
Imaging, Alert Type,and Type of Consultation/Service. Click again on the box/es to
remove the check mark.
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ii. Click on the Search ICD10 Code button (see Chapter V. Built-in Tools on how to use
Search box)
1.4. Click Prescribe Medicine button to prescribe medication for the patient it will redirect you to
Patient Prescription. See. Chapter XI. Electronic Medical Record, Patient Prescription on how
to prescribe
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1.7. Click Submit to save the entries and Cancel to completely disregard the entries.
To add a new blood chemistry result, click on Add New Laboratory Blood Chemistry
button.
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Click Submit to save the entries, or Cancel to remain in the Add Blood Chemistry Record.
Click Cancel again to completely disregard the entries.
To add a new complete blood count result, click on Add New Laboratory Blood Result
button.
Fill up the Laboratory Blood Result form.
Click Submit to save the entries, or Cancel to remain in the Add Blood Count Record.
Click Cancel again to completely disregard the entries.
c. Clinical Chemistry
To add a new blood chemistry result, click on Add New Laboratory Clinical Chemistry
button.
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Click Submit to save the entries, or Cancel to remain in the Add Blood Chemistry Record.
Click Cancel again to completely disregard the entries.
(d) Fecalysis
Click on Fecalysis.
To add a new blood chemistry result, click on Add New Laboratory Stool button.
Fill up the Laboratory Stool form.
Click Submit to save the entries, or Cancel to remain in the Add Laboratory Stool Record.
Click Cancel again to completely disregard the entries.
(e) Hematology
Click on Hematology.
To add a new laboratory hematology result, click on Add New Laboratory Hematology
button.
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Click Submit to save the entries, or Cancel to remain in the Add Hematology Record.
Click Cancel again to completely disregard the entries.
(f) Immunology
Click on Immunology.
To add a new laboratory immunology result, click on Add New Laboratory Immunology
button.
Click Submit to save the entries, or Cancel to remain in the Add Immunology Record.
Click Cancel again to completely disregard the entries.
(g) Serology
Click on Serology.
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To add a new laboratory serology result, click on Add New Laboratory Serology button.
Click Submit to save the entries, or Cancel to remain in the Add Serology Record. Click
Cancel again to completely disregard the entries.
To add a new laboratory urine result, click on Add New Laboratory Sputum Microscopy
button.
Fill up the Sputum Microscopy form.
Click Submit to save the entries, or Cancel to remain in the Add Sputum Microscopy
Record. Click Cancel again to completely disregard the entries.
(i) Urinalysis
Click on Urinalysis.
To add a new laboratory urine result, click on Add New Laboratory Urine button.
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Click Submit to save the entries, or Cancel to remain in the Add Urinalysis Record. Click
Cancel again to completely disregard the entries.
1.10. Imaging
Click on ECG.
To add a new imaging ECG result, click on Add New Imaging ECG button.
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Click Submit to save the entries, or Cancel to remain in the Add ECG Record. Click
Cancel again to completely disregard the entries.
(b) MRI
Click on MRI.
To add a new imaging MRI result, click on Add New Imaging MRI button.
Fill up the MRI form.
Click Submit to save the entries, or Cancel to remain in the Add MRI Record. Click
Cancel again to completely disregard the entries.
(c) Ultrasound
Click on Ultrasound.
To add a new imaging ultrasound result, click on Add New Imaging Ultrasound button.
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Click Submit to save the entries, or Cancel to remain in the Add Ultrasound Record. Click
Cancel again to completely disregard the entries.
(d) X-ray
Click on X-Ray.
To add a new imaging x-ray result, click on Add New Imaging X-Ray button.
Fill up the X-Ray form.
Click Submit to save the entries, or Cancel to remain in the Add X-Ray Record. Click
Cancel again to completely disregard the entries.
e) Consultation Status
To add a new package click on Add New Follow-ups from the Follow-up List.
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Click Submit to save the entries, or Cancel to remain in the Add Follow-ups. Click Cancel
again to completely disregard the entries.
f) Patient Prescription
Click on Patient Prescription icon on the Basic Services to go on Patient Prescription List.
To add a new prescription click on Add New Prescription from the Prescription List.
Note: Please refer to Search ICD 10 code module on how to use this Search Commodity
Medicine
Click Submit to save the entries, or Cancel to remain in the Add Prescription Record. Click
Cancel again to completely disregard the entries.
g) Patient Alert
Click on Patient Alert icon on the Basic Services to go on Patient Alert List.
To add a new patient alert click on Add New Patient Alert from the Patient Alert List.
Fill up the Patient Alert form.
Click Submit to save the entries, or Cancel to remain in the Add Patient Alert Record. Click
Cancel again to completely disregard the entries.
To add a new schedulefill up the month and year of the next schedule.
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i) Risk Assessment
To add a new package click on Add New Risk Assessmentfrom the Risk Assessment List.
Fill up the Add Risk Assessment form.
Click Submit to save the entries, or Cancel to remain in the Add Risk Assessment Form.
Click OK to submit.
j) Summary of Services
Click on Summary of Services icon on the Basic Services to go on Summary of Services List.
To add a new package click on Add new Summary of Services from the Summary of
Services List.
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Click Submit to save the entries, or Cancel to remain in the Add Summary of Services. Click
Cancel again to completely disregard the entries.
Click on PHIC Benefit Package icon on the Basic Services to go on PHIC Benefit Package
List.
To add a new package click on Add New Package from the Package List.
Fill up the Add PHIC Benefit Package form.
Click Submit to save the entries, or Cancel to remain in the Add PHIC Benefit Package
Record. Click Cancel again to completely disregard the entries.
l) Prenatal
1.1. To add a new prenatal folder click on Add New Folder from the Prenatal Folder List.
1.2. Fill up the Add Prenatal form for the first baby pregnancy, called Baby-A.
1.3. Click Submit to save the entries, or Cancel to remain in the Add Prenatal Record. Click
Cancel again to completely disregard the entries.
In the event that this mother delivers Baby-A, and becomes pregnant again, Baby-A’s folder
will be marked Inactive. A newActive folder will be added for this mother’s Baby-B pregnancy,
and so on.
To add a new detail to the prenatal folder, click on Active Folderfrom the List Prenatal
Folder.
(a) Supplementation/Immunization
Click Submit to save the entries, or Cancel to remain in the Add New Micronutrient
Record. Click Cancel again to completely disregard the entries.
Click Submit to save the entries, or Cancel to remain in the Add __ Record. Click Cancel
again to completely disregard the entries.
To add a new menstrual history, click on Add Menstrual History from the Menstrual
History List.
(e) STI Test
To add a new test for syphilis, click on Add New Test for Syphilis from the Syphilis Test
List.
Click Submit to save the entries, or Cancel to remain in the Add Test for Syphilis Record.
Click Cancel again to completely disregard the entries.
m) Postpartum
1.1. To add a new postpartum folder click on Add New Folder from the List Postpartum Folder.
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1.3. Click Submit to save the entries, or Cancel to remain in the Add Postpartum Record. Click
Cancel again to completely disregard the entries.
To add a new details to the prenatal folder, click on Active Folder from the List Prenatal
Folder.
Click Submit to save the entries, or Cancel to remain in the Add Postpartum Record. Click
Cancel again to completely disregard the entries.
To specify danger signs for the mother, click on Danger Signs (Mother) from the
Postpartum Consultation.
Click Submit Danger Signs to save the entries. Click OK to proceed, and Cancel to go
back to the Danger Signs (Mother).
To specify danger signs for the baby, click on Danger Signs (Baby) from the Postpartum
Consultation.
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Click Submit Danger Signs to save the entries. Click OK to proceed, and Cancel to go
back to the Danger Signs (Baby).
To specify pelvic exam findings, click on Pelvic Exam Findings from the Postpartum
Consultation.
Click Submit Pelvic Exam to save the entries. Click OK to proceed, and Cancel to go
back to the Pelvic Exam Findings.
n) Family Planning
To add a new family planning click on Add New Family Planning from the Previous
Consultation List.
Figure IX-151. Pervious Consultation List – Family Planning List
Specify Method.
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Click Submit to save the entries, or Cancel to remain in the Add Family Planning Record.
Click Cancel again to completely disregard the entries.
o) Oral Examination
To add a new oral examination click on Add New Oral Examination from the Oral Examination
List.
Click Submit to save the entries, or Cancel to remain in the Add Oral Examination Record.
Click Cancel again to completely disregard the entries.
To add a new oral health condition click on Add New Oral Health Condition from the List
Dental Health Condition.
Click Submit to save the entries, or Cancel to remain in the Add Oral Health Condition Record.
Click Cancel again to completely disregard the entries.
q) Dental Care
To add a new dental care, click on Add New Dental Care from the Dental Care List.
Click Submit to save the entries, or Cancel to remain in the Add Dental Care Record. Click
Cancel again to completely disregard the entries.
r) Tuberculosis
1.1. The screen page will go directly to the Tuberculosis List Page once the data was successfully
added.
1.2. Click the Magnifying glass icon, on the left side portion of the table, to display further details
of the patient.
1.3. Please refer to the ITIS Software Operations Manual for additional instructions on how to Fill
up the TB forms.
s) Child Care
To add a new child care click on Add New Child Care from the Child Care List.
Figure IX-166. Child Care List
Click Submit to save the entries, or Cancel to remain in the Add Child Care Record. Click
Cancel again to completely disregard the entries.
t) Sick Children
To add a new sick children record click on Add New Sick Children from the Sick Children List.
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Click Submit to save the entries, or Cancel to remain in the Add Sick Children Record. Click
Cancel again to completely disregard the entries.
u) Child Immunization
To add a new child immunization, click on Add New Child Immunization from the
Immunization List.
Specify Immunization.
If the patient has an immunization in other facility check Yes on the Immunization From Other
Facility.
NOTE: Name of Facility will show. Please specify the Name of Facility where the other
immunization has taken
Click Submit to save the entries, or Cancel to remain in the Add Immunization Record. Click
Cancel again to completely disregard the entries.
v) Child Nutrition
To add a new nutrition, click on Add New Nutrition from the Nutrition List.
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Specify Dose.
Click Submit to save the entries, or Cancel to remain in the Add Nutrition Record. Click
Cancel again to completely disregard the entries.
w) Adult Immunization
To add a new adult immunization, click on Add New Adult Immunization from the Adult
Immunization List.
Figure IX-178. Adult Immunization List
Specify Immunization.
Click Submit to save the entries, or Cancel to remain in the Add Adult Immunization Record.
Click Cancel again to completely disregard the entries.
x) Injury
To add a new injury record, click on Add New Injury from the Injury List.
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Click Submit to save the entries, or Cancel to remain in the Add Injury Record. Click Cancel
again to completely disregard the entries.
y) Firecracker Injury
To add a new firecracker injury, click on Add New Firecracker Injury from the Injury
Firecracker List.
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Click Submit to save the entries, or Cancel to remain in the Add Firecracker Injury Record.
Click Cancel again to completely disregard the entries.
D. Recording Tools
These are facility-based documents with more detailed information. It shows the daily activities of
the health workers based on the services delivered to the patients.
This tool will be of great help in the midwive’s/nurses’ planning and delivery of patient care and
services to the patients. It helps in the monitoring and supervision of the services delivered, which
can also be used for analysis.
Fill up the necessary information for the Target Client List using the lookup list.
This report will show all women ages 15-49 and men who received Family Planning services.
This report will show all children under one (1) year old eligible for immunization against the
most common vaccine-preventable diseases that results to permanent disability or death among
infants and children aged below five (5) who received iron supplementation, newborn screening and
breastfeeding.
Figure IX-197. Masterlist for Nutrition
The report will show all pregnant women eligible for prenatal care/service
This report will show all women within the catchment area who had a delivery, and therefore an
extension of the Target Client List for Prenatal Care.
Fill up the necessary information for the Summary Table using the lookup list provided for the
fields.
Part 1
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Part 2
Part 1
Part 2
f) Mortality
3. Consolidated
Fill up the necessary information for the Summary Table using the lookup list provided for the
fields.
a. Consolidated – Demographic
c. Consolidated – Postpartum
3) Quarterly
(1) To add a new member, click Add New Member from the Member List (see Chapter Error!
eference source not found., Section Error! Reference source not found.-Error!
Reference source not found., page Error! Bookmark not defined.on how to use the tools
seen in the figure below).
(3) Click Submit to save the entries, or Cancel to remain in the Add New Member Record. Click
Cancel again to completely disregard the entries.
b) PhilHealth Forms
E. Reporting Tools
These are summary data that are transmitted/submitted on a weekly,monthly, quarterly and annual
basis to the next higher facility level.
a) M1
2. Quarterly Forms
3. Annual Forms
4. Statistics
d) Monthly
Specify the Date From and Date Tothen click Generate Report
clickGenerate Report
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Specify the Date From and Date Tothen click Generate Report
i) Dispensing of Medicine
Specify the Date From and Date Tothen click Generate Report
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Specify the Date From and Date Tothen click Generate Report
F. Select Transaction (Modules)
Quickly create transactions for the current patient’s record being viewed by clicking on the Select
Transaction. Choose a transaction from the list of transactions (Error! Reference source not found.).
a) PhilHealth Services
(a) Click on the PCB Checking button (Error! Reference source not found.).
1.2. The figure below shows the PCB Local Library list.
Note: Refer to Chapter V. iClinicSys Built-In Tools on how to use the tools you see in
this window.
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1.3. To add the current patient’s record to the PCB Local Library, click on the Add [Name of
Patient] button
1.4. The information of the current patient being viewed is automatically filled-in. Make
necessary changes, when applicable. Click Submit to save.
1.5. A confirmation window will appear. Click Yes to proceed saving. The current patient is
now added to the PCB Local Library list (Error! Reference source not found.). Click
Cancel to go back in editing the patient’s information (Error! Reference source not
found.).
1.2. Click the PhilHealth Logo to view PCB Form of the Patient.
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1.2. To add a new PhilHealth Information, click on Add New PhilHealth Info button.
Note: Refer to Chapter V.iClinicSys Built-In Tools on how to use the you see tools in
this window.
1.4. Click Submit to save the entries, and click Yes in the confirmation window. Click Cancel
to disregard the entries (goes back to the PhilHealth Info List window, Error! Reference
source not found.)
(f) Dependents
1.1. Click on the Dependents button to show the list of Dependents for the current patient
record.
1.2. Click on the Add New Dependent button to add a new dependent (Error! Reference
source not found.).
1.3. Fill out the form (Error! Reference source not found.).
1.4. Click Submit to save the entries, and click Yes in the confirmation window. Click Cancel
to disregard the entries (goes back to the Dependents List window, Error! Reference
source not found.).
b) DSWD Services
DSWD Verification – ClinicSys through the DSWD Web Service verifies if the patient is a
registered beneficiary of the PantawidPamilya Pilipino Program (4Ps). The DSWD’s 4P aims
to eradicate extreme poverty in the Philippines though the provision of funds for n health and
education programs from ages 0-14. If the patient is a beneficiary, the Household Number
can be obtained from the DSWD.
In order to avail of the cash grants beneficiaries should comply with the following conditions:
Pregnant women must avail pre- and post-natal care and be attended during childbirth
by a trained health professional;
0-5 year old children must receive regular preventive health check-ups and vaccines;
3-5 year old children must attend day care or pre-school classes at least 85% of the
time.
6-14 year old children must enroll in elementary or high school and must attend at least
85% of the time.
6-14 years old children must receive deworming pills twice a year.
(a) Verification
Click on Verification Button
(b) Household ID
Click on Household ID Button
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(c) Referral
Click on Referral Button
c) Consultation
f) Medical History
The screen page will go directly to the Medical History List Page once the data was
successfully added.
g) Menstrual History
Click Submit button after encoding to add/save the patient’s data to the system. Click Cancel
button to disregard the data entries.
The screen page will go directly to the Medical History List Page once the data was
successfully added.
h) Chronic
(a) Cancer
1.3. Click Submit button after encoding to add/save the patient’s data to the system. Click
Cancel button to disregard the data entries.
1.4. The screen page will go directly to the Cancer List Page once the data was successfully
added.
(b) COPD
1.3. Click Submit button after encoding to add/save the patient’s data to the system. Click
Cancel button to disregard the data entries.
1.4. The screen page will go directly to the COPD List Page once the data was successfully
added.
(c) Diabetes
1.3. Click Submit button after encoding to add/save the patient’s data to the system. Click
Cancel button to disregard the data entries.
1.4. The screen page will go directly to the Diabetes List Page once the data was successfully
added.
(d) Stroke
1.3. Click Submit button after encoding to add/save the patient’s data to the system. Click
Cancel button to disregard the data entries.
1.4. The screen page will go directly to the Stroke List Page once the data was successfully
added.
i) Referral
ClinicSys has a Referral Module which captures all referrals issued likewise the outcome of
these referrals from other health facilities.
It allows patient to be referred from one level to another level for better management. It is
usually followed in order to obtain expert professional advice, undergo a diagnostic technique, seek
a therapeutic intervention or receive in-patient care when these are not available at the facility. The
presence of well-established referral system is important for the proper functioning of the health
system. RHU/HC will be a resource center for basic health unit. Hospitals are the end point of
hierarchy.
(3) Select the information needed. Fields with required term are mandatory fields.
(4) Click Submit button after encoding to add/save the data to the system. Click Cancel button to
disregard the data entries.
(5) The screen page will go directly to the Referral List Page once the data was successfully
added.
(a) Date of Referral – the date when the patient is being referred
(b) Time of Referral – the time when the patient is being referred
1.1. Obstetrics
1.2. Gynecology
1.3. Surgery
1.4. Medical
1.5. Pediatrics
1.6. Remarks - any additional information and pertinent findings will be included in the
Remarks section.
(e) Reason for Referral – list of all possible reasons for referral of patient
Send Referral
View Referral
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Or
(g) Print Referral Form
j) Patient Alert
(3) Select the information needed. Fields with required term are mandatory fields.
(4) Click Submit button after encoding to add/save the Patient Alert data to the system. Click
Cancel button to disregard the data entries.
(5) The screen page will go directly to the Patient Alert List Page once the data was
successfully added.
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k) Death Case
(3) Click Submit button after encoding to add/save the data to the system. Click Cancel button to
disregard the data entries.
(4) The screen page will go directly to the Patient Death List Page once the data was
successfully added.
l) Family Planning
n) Dispensing Medicine
(4) Click Submit button after encoding to add/save the data to the system. Click Cancel button to
disregard the data entries.
(5) The screen page will go directly to the Dispensing List Page once the data was successfully
added.
o) Merge Patient
ClinicSys has a Merge Patient Module which allows you to merge patient with double entry.
(1) Click Merge Patient Icon on the Select Transaction.
(2) Check the Show only patient with the same name or sounds.
(8) The screen page will go directly to the Previous ConsultationList Page.
Click OK to confirm
NOTE: Your Data is successfully uploaded in the PHIE
X. Logistic Management
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X. Logistic Management
A. Overview
1. To add a new Inventory, click Add New Inventory from the Inventory List or click Get Update, to
connect to NOSIRS.
3. Click Submit to save the entries, or Cancel to remain in the Add New Inventory Record. Click
Cancel again to completely disregard the entries.
XI. Environmental Health
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A. Overview
1. To add a new member, click Add New Environmental Health from the Environment Health List.
3. Click Submit to save the entries, or Cancel to remain in the Add New Environmental Health
Record. Click Cancel again to completely disregard the entries.
XII. Financial Management
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A. Overview
Financial Management is where you can view your PhilHealth Billing. PhilHealth will notify you through
SMS or email.
1. Select Year
2. Select Quarter
3. Click Generate
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For Windows8
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(2) Go to Networking Tab -> Internet Protocol Version 4 (TCP/IPv4) -> Properties
Entered data won’t save. Check if all required fields are not blank.
The data you entered is not the in the list of values in your
library/reference. Some fields have a list of fixed values
Integrity constraint violation. you can choose from.
If the value that you need to enter is not in the list, you
need to add it in the reference/library.
The report does not include data Check the Transaction Function and retrieve the record.
entered into the system. This will prove that required data are entered into the
system.
Unexplained system crashes; To eradicate a virus, boot the computer from a startup disk
corrupted or disappearing that contains an antivirus application and launch the
files. eradication program. Be sure the virus program is
compatible with your system software. Incompatible
versions can cause unexpected problems that are difficult
to track down.
No high intensity
Missing, broken or incorrect characters Make sure the power cords are properly connected to the
system unit and monitor and that the line voltage is
Blank monitor (dark) correct.
Distorted image Make sure the monitor contrast and brightness controls
are turned too low.
Unreadable monitor
ANNEX
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