TIME MANAGEMENT

INTRODUCTION

Time managementis the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity. These includeplanning,allocating, setting goals, delegation, analysis of time spent,monitoring, organizing, scheduling, and prioritizing. Initially, time management referred to just business or

For example:

In a choice between reading for an essay due in 4 weeks or preparing a seminar presentation in two weeks , choose to prepare the presentation..

How to use time

Purpose of Time (Self) Management

Stress=Managing time well can prevent much of the stress we are subject to. Balance=Good time habits can enable us to achieve a more balanced life, with adequate time and energy for work, home, family, self.

Productivity=If you can become more effective with your time, you automatically increase your productivity. Goals=To make progress toward achieving your personal and professional goals, you need available time. Nothing can be done when youre out of time.

Misconceptions about Time Management but Time management is nothing

common sense. I work best under pressure. I use an appointment calendar and a todo list. Isnt that good enough?

Planning Puts You in Control Set long-range goals and objectives linked to

Set long-range goals and objectives linked to 1. them.

Specific : Particular task Achievable: To accomplish Realistic: be Realistic about your time to perform a task Timed: you will need to complete task with in specific time

Planning Puts You in Control

2.Establish priorities among those goals and objectives based on their long-range importance and short-range urgency

Priorities
Deciding which task is important and should be completed first

Planning Puts You in Control

Sketch out an ideal day based on your best working times.

Putting it All Together

Start with long-range goals and objectives. Relate the days activities to those goals. Assign priorities to the days tasks according to their contribution to your overall goals. Schedule tasks according to priority and to the degree of concentration required.

Main themes of time management

Creating an effective environment. Setting of priorities. Carrying out activity around those priorities. The related process of reduction of time spent on non-priorities.

Setting priorities and goals

Time management strategies are often associated with the recommendation to set personal goals. The literature stresses themes such as "Work inPriorityOrder" -set goalsand prioritize This process results in a plan with a task list or a schedule or calendar of activities. Authors may recommend a daily, weekly, monthly or other planning periods associated with different scope of planning or review. This is done in various ways, as follows.

A technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, and Chence the name. Activities are ranked upon these general criteria: A Tasks that are perceived as being urgent and important, B Tasks that are important but not urgent, C Tasks that are neither urgent nor important. Each group is then rank-ordered in priority. To further refine priority, some individuals choose to then force-rank all "B" items as either "A" or "C". ABC analysis can incorporate more than three groups.

1 ABC analysis

Time management : flow chart

Is the task urgent or imp

yes

n o Is the task urgent or imp n o

Do u need to complet e it today

yes

Take immediate action

yes

n o Does it have a yes define deadlin e? n n o nonnnn o

Allocate a time to complete Set a realistic deadlines for it Save the quiet time task for a B

Is the task n necessar n n y? o

yes DUMP

2 Pareto analysis

20% of your time will produce 80% of your productive output. The80-20-rulecan also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. Similarly 80% of results can be attributed to 20% of activity. If productivity is the aim of time management, then these tasks should be prioritized higher.

productivity

time

3 The Eisenhower Method

A basic "Eisenhower box" to help evaluate urgency and importance. Items may be placed at more precise points within each quadrant.

All tasks are evaluated using the criteria important/unimportant and urgent/not urgent and put in according quadrants. Tasks in unimportant/not urgent are ar dropped, tasks in important/urgent are done immediately and personally, tasks in unimportant/urgent are delegated and tasks in important/not urgent are done personally.

4 POSEC method
POSEC is an acronym forPrioritize by Organizing, Streamlining, Economizing and Contributing.

Prioritize - Your time and define your life by goals. Organizing - Things you have to accomplish regularly to be successful. (Family and Finances) Streamlining - Things you may not like to do, but must do. (Work ) Economizing - Things you should do or may even like to do, but they're not pressingly urgent. (Pastimes and Socializing) Contributing - By paying attention to the few remaining things that make a difference

Time management literature in relation to implementation of goals frequently centres on the creation and management of task list.

Implementing goals

Atask list is a list oftasksto be completed, such as steps toward completing a project.

Task lists are used in self-management,business management, project management, andsoftware development. It may involve more than one list. When one of the items on a task accomplished, the task ischeckedorcrossedoff. Writer Julie Morgenstern suggests "do's and don'ts" of time management that include:

Map out everything that is important, by making a task list Set priorities Don't drop everything Don't think a critical task will get done in one'sspare time

Elimination of nonpriorities

Time management also covers how to eliminate tasks that do not provide the individual or organization value.

Time management: Tips to reduce stress and improve productivity

Effective time management is a primary means to a less stressful life. These practices can help you reduce your stress

1.Plan each day. Planning your day can help you accomplish more and feel more in control of your life. Write a to-do list, putting the most important tasks at the top. Keep a schedule of your daily activities.

2.Prioritize your tasks. Time-consuming but relatively unimportant tasks can consume a lot of your day. Prioritizing tasks will ensure that you spend your time and energy on those that are truly important to you.

3.Delegate: Take a look at your to-do list and consider what you can pass on to someone else.

4.time-consuming tasks into smaller tasks: Work on them a few minutes at a time until you get them all done.

Keep a diary of everything you do for three days to determine how you're spending your time. Look for time that can be used more wisely. If so, you could free up some time to spend with family or friends.

5.Evaluate how you're spending your time:

6.Limit distractions: Block out time on your calendar for big projects. During that time, close your door and turn off your phone, pager and email.

a break when needed: Too much stress can derail your attempts at getting organized. When you need a break, take one. Take a walk. Take a day of vacation to rest and re-energize.

7.Take

8.Get

A healthy lifestyle can improve your focus and concentration, which will help improve your efficiency so that you can complete your work in less time.

plenty of sleep, eat a healthy diet and exercise regularly:

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