Supply and Svcs For Co CDR Brief

Deputy Chief of Staff for Logistics
Supply and Services

Agenda
• Command Supply Discipline Program
• Company Level Supply Operations
• Food Service
• Systems
Command Supply Discipline
• Purpose
• Responsibilities
• Evaluations
• Checklist

Purpose
• Annual evaluation, not an inspection
• Establishes supply discipline
• Provides unit personnel with references
(Regulations and Directives)
• Ensure compliance
• Determines if policies and directives are
adequate

Responsibilities
• MACOM/Brigade/Group/Battalion
establish a CSDP within command
• Unit Commanders:
– Review requirements
– Use Checklist as a guide/reference
– Report to next higher requirements that
cannot be completed

Evaluations
• Each Command required to evaluate
immediate lower level operation
– Formal Evaluation
– Provides Feedback to Chain of Command
– Identifies supply problems
• Unit/User level
– Use CSDP to police their own operation
– No additional requirements
– “Get Well” date

Checklist
• Great Tool for Commanders
• No Additional requirements
• Improve operations
• Job description for supply personnel
Company Level Supply Operations

• Key Unit Logisticians
• Property Accountability &
Responsibility
• Inventories
• Adjustment Documents
• PCIE/OCIE

OCIE/PCIE
• PCIE & OCIE forms standardized
• Issue PCIE within 5 days of unit
notification
• REPs issued PCIE if they will be at the
unit of assignment 40 days or more
• PCIE requested through CCDF, budget
received quarterly from USPFONC

Key Unit Logisticians
• Company Commander
• Unit 1SG
• Readiness NCO
• Supply Sergeant

Property Accountability and Responsibility
• Property Book Officer- Accountable
• Primary Hand Receipt Holder-
Responsible/Command Responsibility
• Supervisory Responsibility
• Direct Responsibility
• Personal Responsibility

Inventories
• Change of Command
– 100%
– 30 days prior to assumption of command
– Prep/Inventory/Follow up actions
– Tools
• Hand Receipts
• Checklist
• Manuals
• Right People

Inventories
• Annual Inventories (cyclic)
• Showdown
– annually (after Annual Training)
• OCIE/PCIE
• E4 and below mandatory
• E5 and above Commanders call
• Sensitive Item Inventory
– Monthly
– by Serial number (quarterly)

Adjustment Documents
• Used to relieve commander of
responsibility
– Statement of charges
– Incident Report ($100.00)
– Report of Survey

Adjustment Documents
• Report of Surveys
– Initiate 45 days after date of discovery
– DCSLOG Report of Survey SOP
• DA Form 4697
– Block 11- Clear, Concise Narrative (Who,
What, Where and When)
– Sworn Statements

Food Service
• Officers (AGR and M-Day) & AGR
Enlisted must:
– Pay for meal and sign Cash Meal Payment
Sheet
– Pay Vendor for catered meal
• Cash Meal Payment sheet
Accountability &Liability

Food Service
• Units with Food Service Operations
must prepare meals (Catered meals not
authorized)
• Ration Planning
– MREs
– TOTMs
– Class A Rations (Local Vendor)
– Catered meal
Systems
• Unit level logistics system (ULLS-S4)
– Supply Room
– orders supplies
– sub hand receipts
• Standard Property Book System (SPBS)
– Property Book Office
Summary
• Responsible for supply Economy and
Discipline
• Steward of Property, Equipment and
Supplies
CW4 JODY RIGGAN

MAINTENACE MANAGER
DCSLOG/SMM
PMCS
• PREVENTIVE
MAINTENANCE
CHECKS
AND
SERVICES
UNIT LEVEL MAINTENANCE

• The foundation of the Army’s maintenance
system.
• PMCS includes all checks and services
performed by the operator, crew, and the unit
maintenance section to identify and correct
faults, and perform required services on all
assigned equipment.
OPERATOR/CREW PMCS
• The first step in maintaining equipment.
• Assist maintenance program by detecting and
reporting most equipment failures.
• Operators trained to avoid conscious abuse
and to observe published operating
precautions help the maintenance effort.
• Operators are required by the -10 manual to
perform certain checks.
THESE CHECKS ARE :

• BEFORE OPERATION
• DURING OPERATION
• AFTER OPERATION
• WEEKLY
• MONTHLY
OPERATOR/CREW PMCS SHOULD

ADDRESS THE FOLLOWING :
• APPROPRIATE MANUALS ARE USED.
• ITEMS ARE CHECKED IN THE ORDER
LISTED IN THE TECHNICAL MANUAL.
• DA FORM 2404/DA FORM 5988-E IS
PROPERLY PREPARED.
• ALL UNCORRECTED FAULTS LISTED ON
DA FORM 2404/DA FORM 5988-E AND
REPORTED TO MAINTENANCE.
BEFORE OPERATION CHECKS

• REQUIRED JUST BEFORE THE VEHICLE IS
OPERATED.
• CONCENTRATE ON ENSURING EQUIPMENT
IS FULL MISSION CAPABLE (FMC).
• FAULTS DETECTED DURING BEFORE
OPERATION CHECKS THAT AFFECT FMC
OR A SAFETY DIRECTIVE MUST BE
CORRECTED BEFORE THE MISSION.
DURING OPERATION CHECKS

• PERFORMED WHILE THE EQUIPMENT IS
BEING OPERATED AND AT HALTS.
• ALSO CONCENTRATE ON ENSURING THE
EQUIPMENT IS FMC.
• FAULTS DETECTED DURING THE MISSION
THAT AFFECT FMC MUST BE CORRECTED
DURING THE MISSION.
• FAULTS DETECTED BEFORE OR DURING
THE MISSION NOT AFFECTING FMC MAY
BE CORRECTED, IF TIME PERMITS, OR
RECORDED FOR CORRECTION AFTER THE
MISSION.
AFTER OPERATION CHECKS

• DETECT FAULTS RESULTING FROM
THE MISSION.
• ENSURE IDENTIFICATION AND
CORRECTION OF FAULTS TO
MAINTAIN EQUIPMENT TO
STANDARDS.
TAMMS
• THE
• ARMY
MAINTENANCE
• MANAGEMENT
SYSTEM
DA PAM 738-750
• FUNCTIONAL USERS GUIDE FOR
TAMMS.
• FOUND IN THE MAINTENANCE
MANAGEMENT UPDATE.
TYPES of TAMMS RECORDS

• OPERATIONAL RECORDS - Gives
information needed to control the equipment.
They also help plan, manage, and put
equipment to the best use.
• MAINTENANCE RECORDS - Control
maintenance schedules and services,
inspections, and repair workloads.
TYPES of TAMMS RECORDS

• AOAP - Technical information, instructions,
and operating procedures for equipment
enrolled in AOAP ( non-aeronautical ).
• EQUIPMENT HISTORICAL RECORDS -
Permanent forms on the receipt, operation,
maintenance, modification, transfer, and
disposal of equipment.
• Other records listed in DA PAM 738-750.
ULLS-G
UNIT
LEVEL
LOGISTICS
SYSTEM
Ground
ULLS-G OVERVIEW
• ULLS-G automates the request and receipt of
Class IX repair parts and TAMMS activities.
• Most important goal = improve material
readiness.
• Army Material Status System (AMSS) within
the system provides capability to monitor
readiness.
Not Mission Capable

( NMC )
• Care must be taken when doing any thing in
the ULLS-G system.
• Mechanics need to verify any faults and parts
required from Operator 5988-E before the
information is entered in ULLS-G.
• NMC time starts as soon as an “X” fault is
entered and does not stop until the fault is
corrected.
NMC
• If the ULLS-G operator deadlines a truck for a
non-deadline item, this information is now
sent to Logistic Support Activity (LOGSA).
• This means that DA knows when you
deadline equipment for non-deadlining items.
• Item must be deadlined by the Technical
Manual !
NMC
• If equipment is deadlined for reasons other
than those in the TM PMCS chart this is an
Administrative Deadline.
• For example: The equipment is fully mission
capable IAW the TM, but cannot be operated
because of a Safety of Use Message, or if
dispatching would violate published
safety/traffic regulations.
Equipment Data Record

Major End Items
• Provides a listing of all Admin numbers with
serial numbers in the system.
• Must be updated when equipment is
transferred in or out.
• Unit supply/readiness personnel must work
with supporting OMS to ensure this file is
current.
• Reportable equipment information is extracted
from this file and be sent to LOGSA without
operator intervention.
Equipment Data File

• All reportable equipment must be loaded in
ULLS-G.
• When reportable equipment is loaded in
ULLS-G it is automatically identified as
reportable equipment.
• Systems must be configured properly.
• The “Subsystem Management” process is
used to do configure systems.
Readiness Reporting Changes

• What equipment is reportable now determined
by Maintenance Master Data File (MMDF)
with-in the ULLS-G system.
• This replaces tables B1, B2, and B4 of AR
700-138.
• Equipment on loan is reported by the
BORROWING unit.
AMSS
Army
Material
Status
System
AMSS
• Replaces DA Form 2406 Material Condition
Status Report and 3266-1 Missile Material
Readiness Report.
• Link to monitoring supply and maintenance
posture.
• Provides greater capability to collect FMC
and NMC data for systems, subsystems, and
end items.
Who Reports ?
• AR 700-138 requires units to report at the
parent-unit level.
• This is the unit whose Unit Identification
Code ends in “AA”.
• For most Units, the Battalion is the parent
unit.
• Separate companies are their own parent unit.
AMSS INFORMATION FLOW

• Company level
information is
consolidated at
Parent level (AA)
• AA roll-up
information is sent
to SAMS-2 ( state
level)
• Information then
transmitted to
LOGSA.
Flow For a Separate Company

(AA)
• Company ULLS-G box to SAMS-2.
• SAMS-2 to LOGSA.
Flow for Company which is part of

an Organic BN (AA)
LO G SA
S A M S -2
B n H Q B ox
H H C C o A C o B C o C C o D
AUTHORIZATION FILE
• WPN EIC = weapon end item code
• EIC = end item code
• ULLS-G tracks reportable equipment by
EIC/WPN EIC not by LIN.
• SB 38-101 can be used to cross reference
from LIN to EIC.
AUTHORIZATION FILE
• This file shows the quantity authorized,
required, on-hand, and short.
• It must be kept up to date.
• Run the AMSS Authorization report and
verify it against SPBS-R, MTOE, and hand
receipts.
National Guard Implementation of

AMSS
• AMSS “switch” has been thrown for the
State, current 2406 reporting (IMCSRS) is
“dead”.
• ARNG reports material readiness quarterly,
however AMSS data is sent monthly.
• LOGSA compiles, holds, and reports the
average of three months submissions.
MAIT
Maintenance
Assistance
and
Instruction
Team
MAIT
• Governed by AR 750-1.
• Not an INSPECTION team.
• Assist and Instruct.
MAIT
• MAIT personnel
will not participate
in Command
Inspections,
Training
Evaluations, Spot
Checks, or any other
Command
Evaluation. ( AR
750-1)
OBJECTIVES
• Upgrade material and unit readiness
consistent with assigned goals
• Provide commanders at all levels assistance in
identifying and resolving maintenance supply
and management ( Class IX, maintenance
forms, etc) problems.
• Provide effective and responsive Assistance
and Instruction (A &E ) to units and activities.
TYPES of VISITS
• Requested by unit or
BN commander.
• Directed by a higher
HQ.
• Programmed by
SMM
Areas of A & I
Include, but not
limited to :
• PMCS
• Material reporting
• Maintenance forms
and records.
• Use of publications.
• Class IX procedures.
MAIT
• MAIT visit summaries
and results will not be
given ratings or scores.
• Unit information will
not be revealed to any
inspection agency or
team.
• Mutual trust between
Unit and MAIT.
MAINTENANCE IS TRAINING !
IS YOUR EQUIPMENT FMC ??
•YOU BE THE JUDGE !!

Surface Maintenance Office

• Material Readiness
• Readiness Reporting
• PMCS
• ULLS-G
GO ORDNANCE !!
Defense Movement Coordinator
CW3 Freeman
1.5
BLASTING AGENTS
*
1
OTAGNCR 700-2
Chapter 11
• Applies to ALL unit moves during peacetime and
contingencies
• Surface Transportation
• Air Transportation
• Rail Movement Planning
• Unit Movement Plans
• Unit Movement Officer Training
• HAZMAT
Surface
• Buses:
– Scheduling Conference
– FORSCOM 248-R 45 Day prior
– Schedule Posted on Intranet under
DCSLOG
– TMP Locations
– Commercial Buses
– Priorities set by DCSOPS
– How to Cancel a Bus
Surface Con’t
• Convoys:
– What is a Convoy
– DD Form 1265
– Convoy Movement Order (CMO)
– HAZMAT
• DD Form 836
• DTR Part II
– Requesting changes to CMO
Surface Con’t
• OS/OW Equipment
– 102” Wide
– 13’6” High
– Gross Vehicle Weight
– DD Form 1266
– Single Trip
– Annual
Air
• NGB 214-R
• Scheduling
• Delays
• SAAM(Special Assigned Airlift
Mission)
• Passenger Manifest
• Cargo
• C-26
Rail
• Responsibility
• TC-ACCIS
• Load Site
• Site Support
Unit Movement Planning

• Mobilization Movement Plan
• Unit Movement Data
• TC-ACCIS
• Update Cycle
Unit Movement Officer Training

• Available Training
• Load Training By Mode
• Camp Butner Training Site
HAZMAT 1.5
FLAMMABLE GAS
BLASTING AGENTS
2
*
1
• Mandatory Training
• Refresher Training
• Certification
• Training Records
• Testing FLAMMABLE LIQUID
• Records 2
EXPLOSIVES
**
1
POINTS OF CONTACT
• CW3 Freeman 919-664-6484

• SFC Lewis x6375
• SFC Wortham x6133
• Web Address for DD 1265 and DD 1266:

SMCC@nc.ngb.army.mil
(Request for Motor Transportation)
QUESTIONS
???????????

Supply and Svcs For Co CDR Brief

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Deputy Chief of Staff for Logistics

Supply and Services

Command Supply Discipline

Command Supply Discipline

Command Supply Discipline

Command Supply Discipline

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

Company Level Supply Operations

CW4 JODY RIGGAN

UNIT LEVEL MAINTENANCE

THESE CHECKS ARE :

OPERATOR/CREW PMCS SHOULD

BEFORE OPERATION CHECKS

DURING OPERATION CHECKS

AFTER OPERATION CHECKS

TYPES of TAMMS RECORDS

TYPES of TAMMS RECORDS

Not Mission Capable

Equipment Data Record

Equipment Data File

Readiness Reporting Changes

AMSS INFORMATION FLOW

Flow For a Separate Company

Flow for Company which is part of

National Guard Implementation of

IS YOUR EQUIPMENT FMC ??

•YOU BE THE JUDGE !!

Surface Maintenance Office

Defense Movement Coordinator

Unit Movement Planning

Unit Movement Officer Training

• CW3 Freeman 919-664-6484

• Web Address for DD 1265 and DD 1266:

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