PLACING ORDER LETTER

Definition Of A Order
Letter

A letter of order is a document that

confirms the details of a purchase of
goods or services from one party to
another. It usually incluedes more
information about what you are
ordering, like quantity, model number,
or color, the payment terms, and the
matter in which the products are to be
shipped. When the recipient receives
this letter, they will process the order
and send the merchandise
FUNCTION LETTER ORDER

This is letter functions as a contract between

the buyer and the seller, according. It
outlines the details of the merchandise or
service, including price, quantity, terms,
mode of payment, requested delivery date
and the address of the location where the
order should be delivered.
Normally, a sales quotation or offer letter is
required before a commercial entity issues
order letters. A copy of the offer letter is
then attached to the order letter to serve as
proof in case a dispute arises between the
buyer and the seller. The document also
protects the seller in case the buyer refuses
to pay
 Features Of Order
Letter

Written to place an
Formal letter
order goods

Follow format and

word limit
FORMAT OF ORDER LETTER

1. Sender’s address: include email and phone

number, if required
2. Date: below address. Leave one space or line.
3. Receiver’s address
4. Subject of the letter
5. Salutation (sir/respected sir/madam)
6. Body
Paragraph 1 : introduce yourself and the purpose
of writing the letter
Paragraph 2 : detail of the articles ordered
Paragraph 3 : conclude/end.
7. Complimentary closing
8. Sender’s name, signature and designation (if
any)