ADMINISTRATIVE CONTROL

OF SCHOOL PLANT, GROUND

AND EQUIPMENT

Reporter: Erica Jean P. Rosada MAED-ASE

SUBTOPICS:
1. CLASSROOM EQUIPMENT
2. ADMINISTRATION OF SCHOOL EQUIPMENT &
SUPPLIES
3. CARE AND MAINTENANCE OF PUBLIC
SCHOOL BUILDINGS AND EQUIPMENT
4. PERSONAL USE OF SCHOOL PROPERTY OR
EQUIPMENT
CLASSROOM
EQUIPMENT
■ The classroom is a contained unit of learning
space. To be effective, it must be designed
such that spaces and facilities reflect the
educational processes and activities that take
place in them.
Standard Facilities
The minimum furniture and equipment requirements
for a regular classroom are:

Furniture Quantity
Tables with 2 chairs with all wood/or non-wood 25 sets
based materials for grades I-IV
or Tablet armchairs with all wood/or non-wood 50 sets
based materials for grades V-VI
Standard Facilities (Continuation)
Tablet Armchairs with all wood/or non-wood based 50 units
materials for First to Fourth Year
Teacher’s Table with chair 1 set
Chalkboard, framed, wall type with ledge 4 ft. x 8 3 units
feet)
Teacher’s cabinet 1 unit
Hand washing facility 1 unit
Drinking jar/container, with faucet 1 unit
Standard Facilities (Continuation)
Water pail 1 unit
Divan (with storage space for cleaning materials) 1 unit
Trash can 1 unit
Bulletin board 2 units
Filing/Storage cabinet 1 unit
DepED Forms Rack 1 unit
Utility box 1 unit
Chart stand 1 unit
First Aid Cabinet 1 unit
 ADMINISTRATION OF
SCHOOL EQUIPMENT &
SUPPLIES
a. Physical Facilities and Schools Engineering
Division (PFSED)
■ PFSED is concerned primarily with such staff functions as
the formulation of policies, the setting up of standards,
and the issuance of regulations and guidelines governing
school facilities all over the country.
The PFSED carries out the following specific functions:
1. Formulate policies, plans, guidelines and standards relative to the
school building program (SBP), school building repair and maintenance
(SBRM), school furniture, and school mapping exercise (SME);
2. Prepare designs, plans and cost estimates for all facilities, including
school furniture;
3. Conduct researches and studies on new technologies for school
building construction and furniture;
4. Monitor the implementation of infrastructure projects as well as the
repair, rehabilitation or maintenance of educational facilities, evaluate
progress of work, and ensure that all specifications are followed;
5. Evaluate requests for repair, rehabilitation and maintenance of
educational facilities and submit appropriate recommendations;
The PFSED carries out the following specific functions:
6. Give technical specifications of materials to be used in the
construction, repair, maintenance of educational facilities to the
Procurement Service;
7. Provide assistance in the conduct of technical evaluation of bids
for infrastructure projects and school furniture;
8. Inspect delivered infrastructure projects and school furniture;
9. Develop and maintain an information system which will include
data about physical facilities and structures and geographical
information concerning the location of the school and its access to
services; and
10. Provide information to government and private sectors on
matters pertaining to educational facilities.
b. Regional Director
1. Plans and manages the effective and efficient use of all
physical and fiscal resources of the regional office, development
and establishment of procedures in monitoring and supervision of
divisions/schools;
2.Exercises overall administrative control over all public
elementary and secondary schools facilities throughout the region;
3. Provides guidelines to the administrator of each school with
regards to the care and maintenance of the educational facilities
and all school property in it; and
4. Prescribes rules of hygiene and orderliness to be observed in
all public elementary and secondary school facilities in the region.
c. Schools Division/City Schools Superintendent
1. Plans and manages the effective and efficient performance
of all physical and fiscal resources of the division including
professional staff development;
2. Exercises general superintendence over all public
elementary and secondary school facilities within the division;
3. Examines the school buildings occupied for public
instruction within the division with a view to determining their
suitability and hygiene condition; and
4. Exercises control over the use of all provincial and municipal
school buildings and grounds in the division.
d. District Supervisor
1. Providing professional and instructional advice and
support to the School Heads and Teachers/Facilitators of
schools and learning centers in the district or cluster thereof;
2. Curricular supervision; and
3. Performing such other functions as may be assigned by
proper authorities.
e. Principal/School Head
1. Defines the educational objectives and physical resources;
2. Plans and supervises over the construction of school
buildings;
3. Works out the acquisition, survey and registration/titling of
school sites;
4. Inspects the public elementary and secondary schools
under his charge, evaluates/assesses their condition, and
makes appropriate reports and recommendations to the
schools division superintendent;
5. Plans and carries out a rationalized acquisition program to
meet standard requirements;
e. Principal/School Head
6. Oversees the maintenance, beautification and sanitation of
the educational facilities of the school plant;
7. Recommends opening of new schools and annexes,
renaming of schools, as well as closure of schools, in
accordance with respective guidelines set for the purpose;
8. Creates an environment within the school that is conducive
to teaching and learning;
9. Develops the school education program and school
improvement plan; and
10. Administers physical and fiscal resources of the school.
f. The Role of Regional/Division Physical Facilities
Coordinators
1. Prepares an integral plan relative to physical facilities;
2. Monitors the implementation of school facilities programs
and projects;
3. Prepares periodic reports relative to the status of
implementation of programs and projects on physical facilities;
4. Provides technical assistance to regional/division and
school levels and liaising with other offices and other agencies
at the sub-regional level;
f. The Role of Regional/Division Physical Facilities
Coordinators
5. Programs and conducts training programs as may be
necessary on the management of physical facilities; and
6. Maintains an updated and workable Management
Information System (MIS) in the formulation of programs and
projects in decision making.
g. Other groups involved in management and
administrative control of educational facilities
are as follows:
1. School Governing Council
2. Parent-Teachers Community Association
3. Local School Board
4. Other stakeholders
 CARE & MAINTENANCE
OF PUBLIC SCHOOL
BUILDING & EQUIPMENT
It is the duty of the school head/principal to enforce the rules on proper
care of educational facilities such as:
1. Provision of perimeter fence along boundaries of the school site with
secured entrance and exit gates.
2. Proper utilization of school buildings, including undertaking of minor
repair and maintenance work.
3. Cleanliness and orderliness of classrooms shall be maintained at all
times.
4. Proper use of desks/armchairs and other classroom furniture shall be
strictly enforced by the teacher. Instructional tools/equipment and
supplies such as computers, books, magazines, periodicals, journals,
bulletins and other publications issued by the Department or procured
from various sources shall be displayed and kept in safe shelves/storage
areas.
 PERSONAL USE OF
SCHOOL PROPERTY OR
EQUIPMENT
■ The use of school property for the personal convenience of an
employee as his residence and not in connection with his
official duties is illegal. Likewise, the use of school property for
the furtherance of private interest is considered illegal.
References:
https://www.deped.gov.ph/1985/01/18/do-7-s-1985-use-of-
public-school-buildings-and-grounds-for-private-and-religious-
activities/
https://www.slideshare.net/mobile/popsmacalino/physical-
plant-and-facilities-in-educational-management
https://www.teacherph.com/classroom-structuring/
https://www.google.com/amp/s/docplayer.net/amp/7391698
-Deped-educational-facilities-manual-revised-edition-of-the-
2007-handbook-on-educational-facilities-integrating-disaster-
risk-reduction-in-school.html