Administration and Control of

School Plant, Ground and

Equipment

Mary Grace S.J. Bilog

Presenter
 Classroom Equipment
The classroom is a contained
unit of learning space. To be
effective, it must be designed
such that spaces and facilities
reflect the educational
processes and activities that
 Standard Facilities
The minimum furniture and equipment requirements for a regular
classroom are:
Furniture Quantity
Tables with 2 chairs with all wood/non-wood based materials for
25 sets
grades 1-6
or Tablet armchairs with all wood/non-wood based materials for
grades 1-6 50 sets

Tablet armchairs with all wood/non-wood based materials for 1st

50 units
to 4th year
Teacher’s table with chair 1 set

Chalkboard, framed, wall type with ledge 4 ft. x 8 ft. 3 units

Teacher’s cabinet 1 unit

Hand washing facility 1 unit

Drinking jar/container, with faucet 1 unit

Water pail 1 unit

Divan (with storage space for cleaning materials) 1 unit

Trash can 1 unit

Bulletin board 2 units

Filing/Storage cabinet 1 unit

DepEd Forms Rack 1unit

Utility box 1 unit

Chart stand 1 unit

First Aid Cabinet 1 unit

Administration of
School Equipment
& Supplies
A. Physical Facilities and Schools
Engineering Division (PFSED)
Is concerned primarily with
such staff functions as the
formulation of policies, the
setting up of standards, and the
issuance of regulations and
guidelines governing school
facilities all over the country.
 The PFSED carries out the following specific
functions:
1. Formulate policies, plans, guidelines and standards relative to the
school building program (SBP), school building repair and
maintenance (SBRM), school furniture, and school mapping
exercise (SME);
2. Prepare designs, plans and cost estimates for all facilities,
including school furniture.
3. Conduct researches and studies on new technologies for school
building construction and furniture;
4. Monitor the implementation of infrastructure projects as well as
the repair, rehabilitation or maintenance of educational facilities,
evaluate progress of work, and ensure that all specifications are
followed;
5. Evaluate requests for repair, rehabilitation and maintenance of
educational facilities and submit appropriate recommendations;
6. Give technical specifications of materials to be
used in the construction, repair, maintenance of
educational facilities to the Procurement Service;
7. Provide assistance in the conduct of technical
evaluation of bids for infrastructure projects and
school furniture;
8. Inspect delivered infrastructure projects and
school furniture;
9. Develop and maintain an information system
which will include data about physical facilities and
structures and geographical information concerning
the location of the school and its access to services;
and
 B. Regional Director
1. Plans and manages the effective and efficient use of
all physical and fiscal resources of the regional office,
development and establishment of procedures in
monitoring and supervision of divisions/school;
2. Exercises overall administrative control over all
public elementary and secondary schools facilities
throughout the region;
3. Provides guidelines to the administrator of each
school with regards to the care and maintenance of the
educational facilities and all school property in it; and
4. Prescribes rules of hygiene and orderliness to be
 C. Schools Division/City Schools
Superintendent
1. Plans and manages the effective and efficient
performance of all physical and fiscal resources
of the division including professional staff
development.
2. Exercises general superintendence over all public
elementary and secondary school facilities within
the division;
3. Examines the school buildings occupied for
public instruction within the division with a view
to determining their sustainability and hygiene
 D. District Supervisor
1. Providing professional and
instructional advice and support to the
School Heads and Teachers/Facilitators
of schools and learning centers in the
district or cluster thereof;
2. Curricular supervision; and
3. Performing such other functions as
may be assigned by proper authorities.
 E. Principal/School Head
1. Defines the educational objectives and physical resources;
2. Plans and supervises over the construction of school
buildings;
3. Works out the acquisition, survey and registration/titling of
school sites;
4. Inspects the public elementary and secondary schools under
his charge, evaluates/assesses their condition, and makes
appropriate reports and recommendations to the schools
division superintendent;
5. Plans and carries out a rationalized acquisition program to
meet standard requirements;
6. Oversees the maintenance, beautification and sanitation of the
educational facilities of the school plant;
7. Recommends opening of new schools and annexes, renaming
8. Creates an environment within
the school that is conducive to
teaching and learning;
9. Develops the school education
program and school improvement
plan; and
10. Administers physical and fiscal
resources of the school.
 F. The Role of Regional/Division
Physical Facilities Coordinators
1. Prepares an integral plan relative to physical facilities;
2. Monitors the implementation of school facilities programs and
projects;
3. Prepares periodic reports relative to the status of implementation of
programs and projects on physical facilities;
4. Provides technical assistance to regional/division and school levels
and liaising with other offices and other agencies at the sub-regional
level;
5.Programs and conducts training programs as may be necessary on
the management of physical facilities; and
6. Maintains an updated and workable Management Information
System (MIS) in the formulation of programs and projects in decision
making.
G. Other groups involved in management and
administrative control of educational facilities
are as follows:

School Governing Council

Parent-Teachers Community
Associations
Local School Board
Other stakeholders
 Care and
Maintenance of Public
School Building and
Equipment
It is the duty of the school head/principal to enforce
the rules on proper care of educational facilities
such as:
1. Provision of perimeter fence along boundaries of the school site
with secured entrance and exit gates.
2. Proper utilization of school buildings, including undertaking of
minor repair and maintenance work.
3. Cleanliness and orderliness of classrooms shall be maintained at all
times.
4. Proper use of desks/armchairs and other classroom furniture shall
be strictly enforced by the teacher. Instructional tools/equipment
and supplies such as computers, books, magazines, periodicals,
journals, bulletins and other publications issued by the Department
or procured from various sources shall be displayed and kept in
safe shelves/storage areas.
 PERSONAL USE OF SCHOOL
PROPERTY OR EQUIPMENT

 The use of school property for the

personal convenience of an employee
as his residence and not in
connection with his official duties is
illegal. Likewise, the use of school
property for the furtherance of
private interest is considered illegal.