Professional Documents
Culture Documents
Leave Policy Presentation
Leave Policy Presentation
Vibha Seeds
Group
The 7 kinds of Leaves
0 Casual Leave
0 Sick Leave
0 Earned Leave
0 Prolonged Illness Leave
0 Maternity Leave
0 Wedding Leave
0 Advance Leaves
Who is eligible for Leave?
0 Regular associates are eligible for all the
aforementioned leaves.
0 Advanced Leaves –
This leave can be availed by associates who wish to take Exams or
who are enrolled in distance learning courses. The period of leave
granted is subject matter of management discretion. This leave
must be applied for a month in advance. Hard copy of proof of
such a requirement eg: hall ticket/ id card with date of enrollment
must be submitted.
Unauthorized Absenteeism
0 Unauthorized absenteeism for more than 3 days shall be dealt
seriously and necessary action shall be initiated
0 Any employee remaining absent for a period exceeding 8
consecutive days without any intimation shall be considered as
voluntarily abandoned his/her employment and their name shall be
removed from the rolls of the company
0 Any unauthorized leave information has to reach HR within 5 days
from the concerned location head/department head via e-mail for
which the respective location / department heads shall be held
responsible.
0 Only email intimation to concerned head on leave and with a copy to
HR shall not be treated as leave
0 All direct reporters, AGM and above level employees needs to apply
leave directly to CMD prior to the leave and obtain approval, the
same should be forwarded to HR for payroll processing
Maximum Leave that departments
can allow on any given day
Total Strength in 10% of the total
Department/ Month INSPIRE strength
Marketing 24 2
Production 9 1
Operations 5 1
Sales Accounting 16 2
Finance (Others) 31 3
HR 13 1
Admin 16 2
IT 5 1
Commercial 5 1
IB 2 1
Peak Seasons Department-
wise
Department Wise peak period with the team strength
Department/ Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Marketing
R&D
Production
Operations
Sales Accounting
Finance (Others)
HR
Admin
IT
Commercial
IB
Procedure to obtain Leave
PROCEDURE FOR APPLYING
Casual Leave/Earned Leave
Sick Leave
Sends an official E-
mail for formal
approval on the day HOD, TL, HOD confirms on
the acceptance HR
of joining HR
Procedure to obtain CL, EL,
ML, OL and PL
0 Personnel who desire to avail of EL or CL are advised to
follow the following procedure
0 Fill in the relevant Leave form you wish to avail – soft copy
(HO and R&D) and hard copy (Plant).
0 Send this copy to as an attachment to your functional Head
(Immediate Supervisor), HOD and HRD. If Hard Copies are
being supplied please fill 2 forms- 1 for the immediate
supervisor and 1 for the HRD.
0 If permission is granted HRD will respond within the
specified time via mail. Plant personnel will receive
communication via mail- HOD and phone- personnel.
Intimation Period for Leave-
Position-wise
Leave Encashment
0 Outstanding Earned Leaves above 30 days can be
encashed once every calendar year (Jan- Dec)
0 Up to 15 days of leave can be encashed in a fiscal year.
Eg: leave bal= 55 max cashable days= 15 minimum
balance required=30
0 Accumulated leaves above 60 days will automatically
be encashed.
0 Requests for encashment must be made 3 months in
advance via mail to the HRD or hardcopy submitted
directly to HRD
ATTENDANCE
0 Any entry after 9:45 AM is considered as late coming
0 Late comings for a maximum period of 3 times shall
be considered exceeding which every extra late
coming would be considered as half day casual leave
0 In case of emergencies, employees can avail 6 hrs of
permission in a month not exceeding more than 2
hrs per day with prior permission from the reporting
authority and intimation to HR
0 On Tour/ On Duty should be supported with a
permission slip signed and approved by HOD
0 Any late comings up to half an hour from day in
time, supported by previous day’s late going should
be authorized by HOD
Leave Policy for Associates who
have submitted their resignation
0 Associated who are serving their notice period are
not entitled to any leaves and any leave taken may
result in LOP.
0 Accumulated Earned Leaves up to 30 days can be
adjusted against the notice period.
0 The balance earned leaves will be encashed during
the final settlement.
FAQs
0 Who is a regular/consolidate employee?
0 Can I club my Leaves?
0 Do the Sundays/Declared holidays count for EL,CL
and SL
0 Why should I intimate so many people for my leave?
0 What happens if I don’t provide proper supporting
documents for SL, ML, Compassionate Leave and PL?
0 Is it sufficient if my HOD/Immediate Supervisor gives
me verbal consent?
FAQs (Contd….)
0 What if I don’t receive intimation from HR granting
leave? Can I reapply?
0 How do I know how many leaves I have remaining?
0 Are all my unutilized leaves carried over to the next
year?
0 Can I utilize all my accumulated leaves at once?
0 Who do I consult for encashment of leaves?
0 Can I encash more than 15 leaves per fiscal year?
0 Who can I address any further leave queries to?
Thank You for your Attention and
We look forward to your
cooperation