Human Resource Management.

MGT 350
Selection Process
SELECTION
PROCESS
Lecture 12
SELECTION
:-
Selection refer to the process by which qualified applicant
are selected by mean of various test in pre determined
numbers, out of large number of applicant.

Recruitment is a positive process but

Selection is a negative process because under it effort are
made to reduce the no of applicant
DEFINITION
:-
“selection is a process in which candidate for
employment are divided into two classes, those
who are to be offered employment and those who
are not”
 SELECTION PROCEDURE
Preliminary interview

Receiving applications

Selection test

Employment interview

Medical examination

Reference check

Final selection or
appointment letters
1) Preliminary interview:-
The object of preliminary interview is to ensure whether the applicant
is physically and mentally fit for the job. During preliminary interview,
candidate are asked question related to their experience, education,
taste, age, etc. Those candidate who are successful in the preliminary
interview are asked to fill the blank application form.

2) Blank application form :-

Blank application form are the printed form of the organization. For
different post there are different form because for each post, person
of different qualification are required.

While preparing these form two things must be kept in view:-

 These should convey maximum possible information

 Question should be directly related to the post.

 3)SELECTION/EMPLOYMENT TEST

“Employment tests are devices to check the areal

knowledge of candidate for the respective jobs.
These tests enable the management to bring out the
right person for the job”
 Selection test
Intelligence test

Aptitude test

Personality test

Achievement test

Simulation test

Assessment

Graphology test

Polygraph test
Integrity
test
 Intelligence test:-
It test the mental ability of candidate. These test
measure the learning ability of candidate &
their power to take quick decisions on crucial
points

 Aptitude tests:-
It test an individual’s capacity to learn a
particular
skill.

 Cognitive tests:- which measure intellectual, mental

aptitudes.
 Motor tests:- these test check the hand-eye
coordination of employees.
 Proficiency tests:-
These test are designed to measure the skills already by
the individuals. They are used to test the level of
knowledge.
Personality tests:-
These tests judge the psychological make-up of any person.
These tests check an individual’s motivational level,
emotions, integrity, sympathy, sensitivity, etc.
In this test a controversial situation is presented to the
person
Interest test:-
These test will suggest what type of jobs may be satisfying
to the employees. They help the individuals in selecting
occupations of their interest
 Achievement test:- These are designed to
measure what the applicant can do on the job currently.
These tests are also known as work sample test.

 Simulation test:- It measure the ability of the

person to face various problems while at work. These
test are used for hiring managers.

 Graphology test:- these test involve using a trained

evaluator to flourish a person’s handwriting to assess
the person's personality & emotional make-up
 Integrity test:-

These test are designed to measure employee’s honestly to

predict those who are more likely to steal from an employer
or otherwise act in a manner unacceptable to the
organization.
In it many “yes” or “no” type question are asked.
BENEFITS:-

 It tends to eliminate biasness in the selection of

personnel
 Tests can identify talents of individuals which might
otherwise be overlooked
 These tests reduce the cost of selection because large
on of people can be evaluated
 These tests measure the aptitude of candidates
 Tests provide a healthy basis for comparing applicants
background.
LIMITATION

 These test measure only a part of total information

 These test are far from perfection, it does not make
perfect prediction of an individual’s ability.
 No test can measure with guarantee the complex
combination of characteristics required in numerous
positions.
SELECTION INTERVIEW
Interview is the oral examination of candidates for
employment. In this step the interviewer matches the
information obtained about the candidate through
various means to the job requirement and to the
information obtained through his own observations
during the Interview.
Types of Interview:
Several types of interview are commonly used
depending on the nature and importance of the
position to be filled within an organisation.
1) Structured Interview: In this type of interview a list of
questions asked by the interviewer is prepared in advance
on the basis of an analysis of job satisfaction.
2) Unstructured Interview: In this type of interview list of
questions asked by the interviewer is not prepared in
advance. In this type of interview questions are asked as
what comes in interviewer’s mind.
3) Panel Interview: In panel interview candidate is screened
by a group of interviewers who are specialists in their
respective fields. They call upon the candidates one by one
and assess his qualities.
4) Stress Interview: under it, the interviewer deliberately
creates a situation that puts the candidate to a considerable
strain. Frequent interruptions, criticism of candidate’s
opinion, keeping silence for extended period of time are
some of the methods of creating stress.
INTERVIEW PROCESS
HR experts have identified certain steps to be allowed while
conducting interview:
1) Preparation: Effective interviews do not just happen.
They are planned. This involves:
 Establishing the objectives of the interview.
 Reviewing the candidate’s application and resume,
noting areas that may show candidate’s strengths and
weaknesses on which questions could be asked.
 Keeping the test scores ready.
 Selecting the interview method to be followed.
 choosing the panel of experts who would interview the
candidates
2) Reception: The candidate should properly received and led
into the interview . As a rule, treat all candidates even
unsolicited drop-ins at your office courteously, not on
humanitarian grounds but because your company’s reputation
is at stake. Start the interview on time.
3) Conducting the interview: Information exchange
The information exchange between the interviewer and the
interviewee may proceed thus:
 state the purpose of the interview, how the
qualifications are going to be matched with skills
needed to handle the job.
 do not monopolise the conversation, giving very
little chance to the applicant to reveal himself.
 begin with open-ended questions where the
candidate gets enough freedom to express himself
freely
 focus on the applicant’s education, training,
work experience etc
 avoid questions that are not job related
 listen to the applicant’s answer attentively and
patiently.
4)Termination: End the interview as happily as it began
without creating any awkward situation or the interviewee.
Here, avoid communicating, through unpleasant gestures
such as sitting erect, turning towards the door, glancing
at watch or clock etc.
5)Evaluation: After the interview is over summarise and
record your observations carefully, constructing the report
based on responses given by applicant, his behaviour, your
own observations and opinions of other experts present
during the interview. Better to use a standardised
evaluation form for this purpose.
Medical examination:-
Candidate/applicant who have crossed the above
stages are sent for a physical examination or
medical examination

There are three aim of medical examination:-

• Physical fitness for the job
1 concerned

• To protect the business organization

2 form infectious diseases

• To check excessive expenditure on

3 the treatment of employee.
Reference Check:-
After medical examination information is gathered from those
person whose name figure in the column of “reference”.
These information related to character, social relation,
background, etc, of the candidate. To obtain this information
the employer may contact to his friends or his past or present
employers.

Final selection or appointment letter:-

After successfully clearing the medical examination or

reference check, job offer is given to the selected candidate.
For the job offer, appointment letter is handed over. After
the acceptance of job offer by a selected candidate, he
become an employee of the organization.