PREPARATORY ACTIVITIES

ENRIQUE E. ANGELES, JR.

CHIEF, CID

DEPARTMENT OF EDUCATION 1
Preparatory Activities Objectives

1.To gather information

on the situation of
children and learners
in terms of their access
to quality basic
education and the
situation of the school
in terms of governance
2. To begin the SIP
process by mobilizing
the School-
Community Planning
Team (SPT)

DEPARTMENT OF EDUCATION 2
STEP 1. Prepare for SIP
Development
Gather and organize
1.1
necessary data

1.2 Form the SPT

Convene the SPT for

1.3 orientation, vision
sharing, & scheduling

DEPARTMENT OF EDUCATION 3
 Tips on Data Gathering
GROUP THE DATA ORIENT YOUR TEAM MAXIMIZE MEETINGS

Orient your team on what Maximize

Group the data should be gathered school &
data that will community-
come from CHECK WHAT’S based meetings to get
similar sources and AVAILABLE PRIMARY* and
assign team for each SECONDARY**
data source Check EBEIS, other
data
forms, and documents

ENGAGE EXPERTS ENSURE ACCURACY DEVISE A SYSTEM

Gather specific data that Important to have Consolidate & organize

can come only from
them evidence-based solutions into the SCDT (Annex 1)

*Primary data – data you gather on your own;

**Secondary data – data you get from somewhere else (existing data)
4
DEPARTMENT OF EDUCATION
 Activity 1.1 Gather and Organize
Necessary Data
Note:
Annex 1A is to help the School Head
and Team to organize data. It is a
container for all your existing data.
ANNEX 1A However, schools can gather and
organize data in their own way.

I. SCHOOL PROFILE DATA

II. ACCESS – IN AND OUT OF SCHOOL

III. ACCESS – ATTENDANCE & RETENTION

IV. QUALITY

DEPARTMENT OF EDUCATION 5
 Activity 1.1 Gather and Organize
Necessary Data

ANNEX 1A
I. SCHOOL PROFILE DATA GOVERNANCE
II. ACCESS – IN AND OUT OF SCHOOL

ACCESS
III. ACCESS – ATTENDANCE & RETENTION

IV. QUALITY
QUALITY

DEPARTMENT OF EDUCATION
 years
y3
Min
ev er
ANNEX 1B

CHILD MAPPING TOOL*

Annex 1B

Name of Baranggay:
TOOL FOR MAPPING OF 0-17 YRS. OLD CHILDREN

NAME If YES, indicate If 3-4 Years Old…. IF YES…

Is residence If with Highest Is currently
Relationship to the Date of With Birth If NO, state reason for not
permanent? Number of Age Ethnicity Religion disability, Educational Level studying?
Household Head Birth Certificate? (Y/N) Provided with If YES, specify If thru ADM, specify studying
LAST FIRST MIDDLE GENDER (Y/N) Home Address years in said Specify type 1/ Completed 2/ (Y/N) What Level Name of School
address
ECCD Services ECCD facility
Ethno- type of ADM

linguistic
Does not
identity (ex:
plan to move
Ilokano,
anytime soon
Annex 1B

Chavacano,
Name of Baranggay:
TOOL FOR MAPPING OF 0-17 YRS. OLD CHILDREN
etc.)
NAME If YES, indicate If 3-4 Years Old…. IF YES…
Is residence If with Highest Is currently
Relationship to the Date of With Birth If NO, state reason for not
permanent? Number of Age Ethnicity Religion disability, Educational Level studying?
Household Head Birth Certificate? (Y/N) Provided with If YES, specify If thru ADM, specify studying
LAST FIRST MIDDLE GENDER (Y/N) Home Address years in said Specify type 1/ Completed 2/ (Y/N) What Level Name of School
ECCD Services ECCD facility type of ADM
address

Note: Do this together with your early registration

activities DEPARTMENT OF EDUCATION 7
 years
y3
Min
ev er
ANNEX 1B

CHILD MAPPING TOOL

WORK TOGETHER.
If you are planning to do child mapping
during early registration and there are other
schools in your barangay, work with them.
• You can cover more ground
• Easier to consolidate
• Easier to share information between
schools and communities
Other reference: DO No. 1 s. 2015
DEPARTMENT OF EDUCATION 8
Activity 1.1 Gather and Organize
Necessary Data

ANNEX 2A
CHILD-FRIENDLY
SCHOOL
SURVEY

DEPARTMENT OF EDUCATION 9
Activity 1.1 Gather and Organize
Necessary Data

ANNEX 2B
CHILD
PROTECTION
POLICY
IMPLEMENTATION
CHECKLIST

DEPARTMENT OF EDUCATION 10
 Activity 1.1 Gather and Organize
Necessary Data
ANNEX 2C
STUDENT-LED SCHOOL WATCHING
AND HAZARD MAPPING
PROCEDURE
A. Organizing and preparing school watching
team
B. School watching and hazard mapping

DEPARTMENT OF EDUCATION 11
 Activity 1.1 Gather and Organize
Necessary Data

OUTPUT CHECK:
 School Community Data Template (Annex 1A)
 Child Mapping Tool (Annex 1B)
 School Report Card (SRC)
 Child-Friendly School Survey (Annex 2A)
 Child Protection Policy Implementation Checklist
(Annex 2B)
 School Watching Checklist and Hazard Map (Annex 2C)

DEPARTMENT OF EDUCATION 12
STEP 1. Prepare for SIP
Development
Gather and organize
1.1
necessary data

1.2 Form the SPT

Convene the SPT for

1.3 orientation, vision
sharing, & scheduling

DEPARTMENT OF EDUCATION 13
 Activity 1.2 Form the SPT

SCHOOL HEAD AS TEAM LEADER

Student Representative Teacher Representative

Parent Representative Barangay LGU Representative

Member of School Child
Member of BDRRMC Protection Committee

* Please note that at least one of your members should

be a member of the School Governing Council (SGC).
DEPARTMENT OF EDUCATION
14
 Activity 1.2 Form the SPT
The school head may add more
members to its SPT.
• Non-Government Organization (NGO)
representatives

• Alim/Ulama
• Indigenous People (IP) representatives

• Arabic Language and Islamic Values

Education (ALIVE) teacher

• School alumni

• Representatives from communities adjacent

to the one where your school is located

DEPARTMENT OF EDUCATION 15
 Activity 1.2 Form the SPT
 Gender balance should be considered in organizing the
SPT.
 IP and Muslim representation should be considered.
 An attendance of 50% plus 1 of the members is needed
for the SPT to reach quorum and conduct official
business
 When a member needs to be absent from a meeting, s/he
may send a substitute who can speak for him/her (as
long as they have the same representation).
Note:
In cases where the teacher representative is also the School Head (such
as in small schools), additional seat may be given to parent
representatives

DEPARTMENT OF EDUCATION 16
 Activity 1.2 Form the SPT

OUTPUT CHECK:
 List of members for the SPT with their representations

DEPARTMENT OF EDUCATION 17
ACTIVITY:

VISION SHARING

Note:
• There is only one vision, mission, and core values
• It is important to internalize this one VMV

DEPARTMENT OF EDUCATION 18
 Instructions
1. Calm yourself, close your eyes, take 3 breaths. (1
min)
2. Let go of everything else. Take 3 more breaths. (1
min)
3. On the next slide, you will see the DepEd vision.
Read it carefully and savour the words. (3
minutes)
4. Discuss in your group your answer to the
questions that will follow. (15 minutes)
5. Have someone from your group write the
keywords on strips of paper.

DEPARTMENT OF EDUCATION 19
DEPED VISION
We dream of Filipinos  What does this
who passionately love mean for us?
 What are our own
their country and whose dreams for the
values and competencies children of our
enable them to realize school?
 How do our dreams
their full potential and relate to DepEd’s
contribute meaningfully Vision?
to building the nation.

DEPARTMENT OF EDUCATION 20
DEPED VISION
As a learner-centered  How do we
public institution, the understand
‘learner-centered’?
Department of Education  What does it mean
continuously improves for us?
itself to better serve its  What does
‘continuously
stakeholders. improving’ mean for
us?

DEPARTMENT OF EDUCATION 21
 Instructions
5. On the next slide, you will see the DepEd
mission. Read it carefully and savour the
words. (3 minutes)
6. Discuss in your group your answer to the
questions that will follow. (15 minutes)
7. Have someone from your group write the
keywords on strips of paper.

DEPARTMENT OF EDUCATION 22
DEPED MISSION
To protect and promote the right of every
Filipino to quality, equitable, culture-based,
and complete basic education where:  What do these
• Students learn in a child-friendly, gender- words mean for
sensitive, safe, and motivating us?
environment  How can we
• Teachers facilitate learning and constantly
nurture every learner contribute to this?
• Administrators and staff, as stewards of  What is the role of
the institution, ensure an enabling and each one?
supportive environment for effective
learning to happen
• Family, community, and other
stakeholders are actively engaged and
share responsibility for developing life-long
learners
DEPARTMENT OF EDUCATION 23
 Instructions
5. On the next slide, you will see the DepEd
core values. Read it carefully and savour
the words. (1 min)
6. Discuss in your group your answer to the
questions that will follow. (15 minutes)
7. Have someone from your group write the
keywords on strips of paper.
8. Post all strips of paper around your
perfect school.

DEPARTMENT OF EDUCATION 24
DEPED CORE VALUES
 How do we understand these
core values?
Maka-Diyos  What values do we possess that
Maka-tao support the core values?
Makakalikasan  How should we be (thoughts and
actions) so we can demonstrate
Makabansa these core values?
 How will these values help us
fulfill the vision and mission?

DEPARTMENT OF EDUCATION 25
1.3 Convene the SPT for orientation,
vision sharing, and scheduling
Scheduling
ACTIVITIES SCHEDULE
Suggested time frame for this phase is 1 month. Pls.
PREPARATORY ACTIVITIES specify the dates.
Examples:  
Securing the CBMS from the LGU January 12
   
Organizing data using the School-Community Data January 28-30
Template
Suggested time frame for this phase is 2 months. Pls.
PHASE 1: ASSESS specify the dates.
Examples:
Conduct Dyad, Triad, FGD or survey.  February 9
    
March 11-13
PHASE 2: PLAN Suggested time frame for this phase is 1 month.
Examples:  
Write the SIP April 4-8
   
Brainstorm for solutions May 4
Time frame for this phase will depend on the projects
PHASE 3: ACT to be implemented and is spread out within the SY
Examples:  
Start of pilot test on Grade 6 SARDOs in Section X June-August (1st quarter)
   
Discuss preparations for roll out  September 3

DEPARTMENT OF EDUCATION 26
 1.3 Convene the SPT for orientation,
vision sharing, and scheduling

OUTPUT CHECK:
 Documentation of vision sharing
 List of SPT Roles and Responsibilities
 SPT Timetable

DEPARTMENT OF EDUCATION 27
THANK YOU VERY MUCH!!!

DEPARTMENT OF EDUCATION 28