“FORMAL AND INFORMAL

LETTER”
Putri Elok Nuraini (2002070055)
Rafida Alifiyah Yusroh (2002070062)
Putri Nur Indah Sari (2002070068)
Definition of Formal Letter and Informal Letter
• Formal Letter
A formal letter is any letter written in the professional language, with a prescribed format for a
formal purpose, i.e. it can be a recommendation letter, enquiry letter, complaint letter, cover letter
and so on. All business letters are formal, but vice versa is not possible. Such letters are used for a
variety of reasons like a formal invitation, proposal, reference, making a complaint or inquiry,
applying for a job.

• Informal Letter
An informal letter is a letter written to someone; we know fairly well. The letter can be used for
some reasons like conveying message, news, giving advice, congratulate recipient, request
information, asking questions, etc. It is a personal letter, written to whom you are familiar with,
like friends, siblings, parents or any other closed one. There is no specific format prescribed for
writing this letter.
Purpose of Formal Letter and Informal Letter

◦ Formal Letter ◦ Informal Letter

Formal letter is usually written for bussines To inform the receiver that the sender wants
or profesional purpose with specific objective in to tell an important thing like persona feelings,
mind. It uses simple language, that can be easy to thoughts, or experiences.
read and interpret.
Generic Structure
Formal Letter
◦ Opening : include your mailing address, the full date, and the recipient’s name, company, and address.
Don’t add your address if you’re using letterhead that alredy contains it.
◦ Salutation : Address the recipient’s using “Dear”, along with their title and last name. If you don’t know the
recipient’s gender, use their full name. Finally be sure to add a colon to the end of the salutation.
◦ Body : In the first paragraph, introduce yourself and the main point of your letter. Following paragraphs
should go into the details of your main point, while your final paragraph should restate the letter’s purpose
and provide a call to action,.
◦ Closing : recommended formal closings include “Sincelery” or “Yours truly”. For a more personal closing,
consider using “Cordially” of “Best regards”. Regardless of what you choose, add a comma to the end of it.
◦ Signature : Skip fou lines after the closing and type your name. Skip another line and type your job title
andcompany name. If you’re submitting a hard copy, sign your name in the empty space using blue or black
ink.
◦ Enclosures : If you’re including documents with this letter, list them here.
 Informal Letter

◦ Place and Date : It tells about the specific time the letter in written;
◦ Recipient Address : It contains the complete postal address of teh receiver of the message;
◦ Greeting : An intejaction that is used to open the conversation of the letter;
◦ Contents : Several paragraph claborates the aim of the letter;
◦ Writer’s Hope : It states what the writer wishes for that the receiver of he message would
do;
◦ Closing : A signature from the writer and the proper closing statement.
Language Feature
Formal Letter Informal Letter

◦ Use the present tense ◦ Sentence strucuture

◦ Use the verbs to indicate actions and feelings
◦ Use the future tense for suggesting solutions to
problem the job
Accuracy of grammer ay be more important
then an email.
◦ Style
Language use may be personal. For example,
first and second personal pronouns may be
frequently used.
◦ Although the tone of letter is informal, please
take note : a). don’t use offensive language b).
Use grammatically correct sentence
 Example of
Formal Letter
Example of
Informal
Letter
thank you