Facilities Management: Topic 3

FACILITIES
MANAGEMENT
TOPIC 3
ACCOMMODATION
ACCOMMODATION MANAGEMENT
MANAGEMENT
OPERATIONS
OPERATIONS
PREPARED BY:
NORHASIMAH BINTI HAMIM
TOPIC 3: ACCOMMODATION MANAGEMENT OPERATIONS
LEARNING OUTCOMES
At the end of this topic, the students would be able to:
Understand the concept of housekeeping operations planning,

implementation and control.
Illustrate the selection and maintenance of hard surfaces and soft

furnishings.
Identify the correct use of cleaning equipment and materials.
Outline the management of cleaning procedures.
Describe the importance of specialist cleaning contractors.
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TOPIC OUTLINES
Introduction
3.1 The planning, implementation and control of housekeeping operations
3.2 The selection and maintenance of hard surfaces and soft furnishings
3.3 The correct use of cleaning equipment and materials
3.4 The management of cleaning procedures
3.5 The need for specialist cleaning contractors and their benefits
Summary
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INTRODUCTION
“HOME AWAY FROM HOME”
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3.1 The Planning, Implementation and Control of Housekeeping Operations
Principles of Management
 Executive housekeepers today recognize the need for a clear understanding

and successful application of management principles.
 It is important for executive housekeepers to be familiar and comfortable with
these terms and principles, since there is no department within the hospitality
industry in general, and hotels in particular, that will provide a greater
opportunity for applying management skills.
 They involve the planning, organizing, staffing, directing, and controlling of
ideas, things, and people.
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Planning of Housekeeping Operations
 The executive housekeeper should make regular daily tours of the property
and, draw up what is known as the Division of Work Document.
 The Division of Work Document should include, but not necessarily be limited
to, the care and maintenance of the following:
 Rooms department
 Public areas
 Kitchen areas
 Employee areas
 Offices
 Building exterior, etc.
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 Once the Division of Work Document has been prepared, the Area
Responsibility Plan can be drawn up.
 This plan is an assignment of responsibility of the various areas mentioned in
the Division of Work Document and shows various cleaning area boundaries
on a copy of a floor plan blueprint.
 Such boundary lines are important to ensure that no space is left unassigned
and that no overlaps in cleaning responsibilities occur.
 The next task of the executive housekeeper is to develop the housekeeping
department organization.
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 The next major planning step that the executive housekeeper must undertake
is the development of the House Breakout Plan.
 As the House Breakout Plan is being created, certain criteria must be
established: specifically, the workload of room attendants.
 Example:
 Room Attendant
 Each room takes 18 to 30 minutes to clean a full-service, 300 room
property, and
 14 rooms X 30 minutes = 420 minutes (7 hours)
 30 minutes = lunch
 15 minutes = breaks
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 The staffing requirement of the housekeeping department may now be

completely defined.
 A major phase of human resources planning may now be completed by
formulation of the Department Staffing Guide.
 The Department Staffing Guide provides for personal and numerical
identification of every person who must be hired for the department.
 After developing the House Breakout Plan and the Staffing Guide, the executive
housekeeper can develop one of the most important day-to-day tools for
effective management of the housekeeping department; the Table of Personnel
Requirements.
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Planning of Housekeeping Operations: Manning Guideline
Position Number Remarks

Executive Housekeeper 1 Only for a hotel over 300 rooms.
To cover 2 shifts while the Exec HK covers one
Assistant Housekeeper 2
general shift.
1:30 rooms For a morning shift.
Floor Supervisor
1:60 rooms For an evening shift.
The Night Supervisor will oversee public area
Public Area Supervisor 1/shift
work.
Linen/Uniform Supervisor 1 Even if the two areas are separately located.
Linen/Uniform Helper 1/shift

This is subject to floor layouts and physical
Room Attendant 1:14 rooms
location of rooms.
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Planning of Housekeeping Operations: Manning Guideline
Position Number Remarks

Additional attendants may be had depending
Linen Attendant 1/shift
upon size and complexity of linen operations.
1:60
Housemen
rooms/shift
Desk Attendant 1/shift
Tailor Subject to load
Upholsterer 1 This service is usually contracted out.
Horticulturist 1 This service is usually contracted out.
Head Gardener 1/20 gardeners Only if the hotel has large landscape spaces.
Florist 1 This service is usually contracted out.
1/4500 sq.ft. of
Gardeners
landscaped area
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Headcount Housekeeping: Room Attendant
 Total Room 250 rooms

 Morning shift, productivity standard 0.5 hours, 1 RA = 14 rooms
 Afternoon shift, productivity standard 0.15 hours, 1 RA = 50 rooms
SUB-
Grave- GRAND
Rooms AM PM TOTA Holidays
yard TOTAL
L
Low
Season 150 11 3 1 15 12(AL) + 18(PH) + 7(ML) 17
60% = 37 days
Peak 15(RA) x 37 = 555 days
Season 250 18 5 1 24 555 days / 365 = 2 RA 26
100%
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 Along with the development of the Table of Personnel Requirements, a set of

job descriptions and/or position descriptions must also be developed.
 The objectives of a study of job descriptions must therefore be:
 To find out what the individual tasks of operations are that make up the
work of a housekeeping or environmental services department,
 To see how these tasks are grouped into positions and job descriptions,
 To understand the difference between position descriptions and job
descriptions, and how each is used,
 To see what goes into writing such documents.
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Implementation and Control of Housekeeping Operations
 The day-to-day delegation of tasks as to which rooms require service and who
will actually service them is performed through a routine commonly known as
opening the house.
 Additional forms relating to communication, control of information about
progress, and timely reporting of information are also necessary which usually
explained via documents known as standard operating procedures (SOPs).
 The SOPs not only establish and describe routines for normal daily operations,
but they cover a variety of other procedures such as key control, room
inspections,inventory procedures, standards of performance, and lost-and-
found operations.
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Opening the Department

The Executive Housekeeper starts work by:
Reading through the night auditor’s report
Checking the occupancy forecast for the day
Checking the room status sheet or floor vacancy report, a chart with the current
count of how many room are occupied or vacant.
Conferring with the front desk staff, sales department or general manager for last
minute changes regarding check in and check out that day, special requests and special
instructions regarding VIP’s checking in that day.
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 The extent to which housekeeping department managers choose to document

procedures for reference, standardization, and use in training is a matter of
personal preference and, in most cases, company policy.
 Most companies requiring the promulgation of SOPs are usually quick to
emphasize that such SOPs are to be used primarily as guidelines for operations
and should not stifle initiative in the investigation of ways and means to
improve operations.
 Many hotels are quick to reward employees who find better ways of
performing tasks; some even offer incentive awards for improvement of
procedures.
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The Housekeeping Day

The chronology of the housekeeping day may be divided into several distinct
parts and differs depending on the type of property to which it is related and
whether a computer application is in effect.
 6:30 A.M. Opening the house
 8:00 A.M. Morning activities (also, cleaning the guestroom)
 1:00 P.M. Resolution of Do Not Disturbs (DNDs)
 3:00 P.M. The P.M. room check
 3:30 P.M. Shift overlap: first and second shift coordination
 4:30 P.M. Housekeeper’s Report is transmitted to the front desk
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 4:30 P.M. Discrepancies generated

Many discrepancies will be resolved by close
investigation of guest accounts at the front desk.
Rechecks generated.
Rooms on recheck list are again viewed to ensure
correct status. P.M.housekeeping workload is finalized.
 6:00 P.M. Evening activities (until housekeeping closes)
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3.2 The Selection and Maintenance of Hard Surfaces and Soft Furnishings
Floor Types and Their Care
 Whether for a facility under construction or for the remodeling of an existing

property, the executive housekeeper is often called upon to assist in the
selection of the floor or floor coverings.
 Floor and floor covering selection is not predicated only upon design and
aesthetic considerations, however; many other factors, such as durability,
installation cost, maintenance cost, and ease of maintenance should also be
considered in the selection process.
 The executive housekeeper should then estimate the cleaning and maintenance
costs for each of the prospective floor materials over the life of the floor, as
well as the installation cost.
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Floor Care Methods
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FOUNDATION
 Floor finishes are not permanent fixtures, periodically, a floor must be stripped
of its old finish and a new finish must be applied.
The purpose of stripping is to remove both the old floor finish and all of the dirt
that has been embedded in that finish.
After new finish is applied, the second phase involves the application of floor
finish, or sealer. Sealers include the permanent-type, penetrating solvent-based
sealers, used on concrete, marble, terrazzo, or other stone surfaces.
 For older floors, however, the application of a sealer, followed by a finish, is the
standard approach.
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 A floor sealer/finish serves three purposes:

 First, it protects the floor from wear and staining caused by traffic,
inadvertent spills, and chemicals used in the cleaning process.
 Second, it provides a safe surface upon which to walk.
 Third, the finish has an aesthetic appeal.
 After the first coat is dry to the touch, let the floor sit for at least the length of
time that it took the first coat to dry before applying a second coat.
 Finally, allow the floor to dry as long as possible before buffing or burnishing,
and keep the floor closed to traffic as long as possible.
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PRESERVATION
This is accomplished through three techniques: sweeping/dust mopping, spot
mopping, and the use of walk-off mats.
 Sweeping is done only when the floor surface is too rough for a dust mop,
while, dust mopping is the preferred way to remove dust, sand, and grit from a
floor.
 Spot mopping is essential to the preservation of a floor’s surface.
 The use of walk-off mats purpose is to prevent dirt and grit from being tracked
onto the floor’s surface from outside sources.
 large enough in term of size
 type of mat correlates to type of soil
 change the dirty mat
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MAINTENANCE
This involves the periodic removal of stains, dirt, and scuffs that appear on the
surface of the finish.
Its purpose is to produce lustrous, shiny, clean floors.
Maintenance encompasses damp mopping, spray buffing, and burnishing.
These techniques are done sequentially, and each technique is often performed
immediately after the preceding one.
REVITALIZATION
Revitalization, or deep scrubbing, involves removing one or more layers of the
old finish and applying new finish.
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NONRESILIENT FLOORS
Nonresilient floors are those floors that do not ‘‘give’’ underfoot.
Their hardness ensures their durability.
However, the hardness of these types of floors is also a major drawback.
They are extremely tiring to those who must stand on them for any length of
time.
RESILIENT SURFACES
Resilient floors have various degrees of ‘‘give’’ to their surfaces.
This degree of resiliency ranges from asphalt floors, which are almost as hard as
a concrete or stone surface, to carpeted and padded floors.
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Floor Types and Their Care: Nonresilient
Floor Sealing, Finishing,

Details Cleaning Procedures
Type Stripping
Brick Brick floors are normally The best approach to Although the bricks
left in their natural cleaning a brick floor is to themselves are not always
unglazed state and color, vacuum it with a brush sealed, the mortar
but they can be sealed and and, when mopping, use a between the bricks needs
finished for some interior bristle brush in to be sealed and
applications. combination with a maintained on a regular
wet/dry vacuum. basis.
Ceramic Terra-cotta tiles, also left The tiles must be cleaned The tile does not need to
and Terra in their natural color, frequently to remove dust be sealed because it
Cotta Tiles which is traditionally and grit that could damage already has a scratch- and
reddish-brown. the glaze on the tile. stain-resistant surface;
Ceramic tile comes in a Cleaning procedures might however, the grout
multitude of colors and include dust mopping, between the tiles has to be
can have either a matte or damp mopping, and light sealed with a sealer that is
glossy surface. scrubbing when needed. specifically designed for
ceramic tile grout.
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Type Stripping
Concrete They are composed of The cleaning procedures The sealer used on a
cement, rocks, and sand, to that may be used on a concrete surface must be a
which water has been concrete floor range from a permeable sealer.
added to initiate a daily dust mopping, to Finishes may be applied to
chemical reaction that damp mopping, to heavy concrete floors, but they
changes the ingredients scrubbing to remove should be compatible with
into a stonelike material. grease and soils. porous floors and
permeable sealers.
Epoxy The epoxy floor is a Exotic procedures and Epoxy floors should be
compound of synthetic techniques are not sealed, and they can
resins that provide an necessary when cleaning receive a finish; however,
extremely durable, an epoxy floor; sweeping, finishing is not necessary
seamless floor. These mopping, and scrubbing to the maintenance of an
floors are an ideal choice with an alkaline cleaner epoxy floor.
when a floor is required to diluted with water are
withstand massive loads sufficient.
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Type Stripping
Stone Common types of natural Dusting should be carried Most stone floors need to
Floors stone flooring include out on a daily basis be protected with a
marble,travertine, because grit, sand, and moisture-permeable
serpentine, granite, slate, other abrasives that are sealer.
and sandstone. tracked onto a stone floor Finishes normally should
will quickly mar the floor’s be applied in one or two
finish. thin layers and buffed.
Terrazo A terrazzo floor is a Terrazzo should be dusted All terrazzo floors must be
mosaic flooring composed daily to remove harmful sealed with a sealer
of portland cement that grit and sand that can wear designed for this particular
has been embedded with down the surface, but dust type of floor.
marble and/or granite mops should not be When deep scrubbing or
chips. treated with oil dressings stripping a terrazzo floor,
because oil is the avoid highly alkaline
archenemy of a terrazzo strippers.
floor.
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Floor Types and Their Care: Resilient

Type Stripping
Asphalt Asphalt tile is one of the Dust mopping, damp Asphalt tile is normally
lowest-cost resilient floor mopping, and scrubbing, given several thin coats of
coverings available, and it will maintain and preserve finish and burnished or
is quite durable under the asphalt tile floor. buffed with a floor
most normal conditions. machine
Cork Tile Cork tile is made from the Natural cork tile floors are To remove the seal from a
outer bark of cork oak among the most expensive natural cork floor and
trees. The cork is ground of all floors to maintain. repair any staining or
into large granules, mixed Cork tile floors should be discoloration, a special
with synthetic resins, and swept daily, or more often, solvent is first applied and
pressed into sheets, which depending on usage. removed along with the
are then cut into tiles. Natural cork tiles should seal and finish.
only be damp mopped Then the floor is sanded to
without detergents on remove surface stains.
infrequent occasions.
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Type Stripping
Rubber All modern rubber floors Rubber floors are fairly Rubber floors need not be
Floors are made from synthetic easy to maintain. Daily sealed, so the task of
rubber. Rubber tiles are dust mopping and an stripping is not necessary.
cured or vulcanized by the occasional damp mopping
application of heat. are all that is needed to
Rubber floors are maintain the floor.
nonporous, waterproof
surfaces
Vynil There are several types of Daily dusting to remove Sealing, finishing, and
Floors vinyl floorings and tiles. sand and grit is extremely stripping are not
The major varieties are important to the care of recommended for ‘‘no-
vinyl asbestos tiles, vinyl vinyl because most types wax’’ vinyl floors.
composition tiles, will scratch under heavy
homogeneous or flexible foot traffic.
vinyl tiles, and laminated
vinyl flooring.
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Type Stripping
Wood Most hardwoodfloors are Preventive maintenance is When a wood floor
Floors made from oak, but other the key to attractive and becomes badly stained or
popular woods include durable wood floors. damaged, it is sanded to
ash, beech, birch, hickory, One of the best prevention remove stains and marks.
maple, teak, and walnut. techniques is to use walk- A sealer is then applied to
In addition to their off mats at exterior the floor.
attractiveness, hardwood entrances, and rugs and
floors are extremely carpet runners in high-
durable if they are traffic areas.
properly finished and Wood floors should be
maintained dusted, but do not use an
oily dust mop on a wood
floor.
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Carpets and Rugs
 Carpet is typically installed wall-to-wall to eliminate the maintenance of hard

flooring surfaces around the edge of a carpet.
 Rugs, on the other hand, are often used to accentuate a tile or wood floor.
 In areas where there is heavy foot traffic, rugs can be used to equalize wear and
to help prevent tracking onto other floor coverings.
 Carpet offers a number of benefits over hard and resilient flooring materials.
 Carpet prevents slipping; it provides an additional source of insulation—thus
making it less expensive to heat an interior in winter; it has acoustical
properties that can effectively lower noise levels; and it is the most resilient of
all floor coverings, which is a major benefit to individuals who must remain on
their feet for extended periods.
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Carpets and Rugs
SELECTING THE APPROPRIATE CARPET

Different settings suggest different carpet specifications.
Color, texture, pattern, and padding requirements will vary from location to
location.
What follows is a series of carpet specifications based on aesthetic
considerations.
 Using low-level loop pile carpet tiles with no padding is the preferred
approach for high-traffic areas.
 Multilevel loop and cut loop carpets are more difficult to clean.
 Use big patterns in big rooms and small patterns in small rooms.
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Carpets and Rugs
CARPET MAINTENANCE
Carpet maintenance is actually four
related procedures that occur at
intermittent times during the life cycle of
the carpet.
 Inspection and prevention
 Interim cleaning methods
 Restorative cleaning methods
 Spot cleaning
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Carpets and Rugs
 Inspection and prevention - Prevention includes the use of mats to absorb dirt and
spills around food preparation areas and the use of grates, track-off mats, and
carpet runners to absorb dirt and grit and control wear at entrances and in high-
foot-traffic locations.
 Interim cleaning methods - include carpet sweeping, vacuuming, bonnet cleaning,
and spot stain removal.
 Restorative cleaning methods - There are four restorative carpet cleaning systems:
water extraction, dry foam, dry powder, and rotary shampoo.
 Spot cleaning - When treating spots, it is important to identify the source of the spot
and also understand the type of carpet you are trying to treat and how it was dyed.
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Windows and Windows Treatment
Window Cleaning
Window cleaning is one of the easiest tasks to perform if the housekeeping crew
has the proper tools at its disposal.
What is needed is a synthetic lamb’s-wool window-washing tool, a bucket that
will accommodate the tool (approximately 12× 24), a squeegee, and a clean lint-
free cloth.
Never attempt to clean windows in the hot sun, as the sun will cause the
window to dry before it can be squeegeed, causing streaking.
Exterior window cleaning, especially on high-rise buildings, should be left to
professional window washers.
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 When selecting window treatments,

function and appearance should both
be considered.
 The appropriate window covering
provides privacy to the guest and
insulation; it is a significant design
element.
 Window treatments can be divided
into three categories: drapery, shades,
and blinds.
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 Drapery and curtain fabric should be fire-resistant,soil- and wear-resistant,

resistant to sun damage, resistant to molds and mildew, and wrinkle-resistant.
 Delicate fabrics and loose weaves will quickly lose their shape, will snag and
wrinkle, and will wear prematurely.
 Shades are available in a multitude of styles and materials.
 Their purpose is to provide a customized look to the window while affording
privacy to the guest.
 Shades should also be vacuumed daily.
 Popular blind styles of today include the mini-horizontal blind and the vertical
blind.
 The verticals are much easier to maintain and provide greater control of glare and
light into the room.
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Ceilings and Wall Coverings
 The initial cost and cost of maintenance - the product and installation cost of
ceiling materials or wall covering materials must be within budgetary
guidelines,
 appearance - wall coverings, ceilings, and flooring materials should be
selected to enhance that image,
 fire safety- manufacturers have responded to this fire safety concern by
manufacturing wall coverings and ceiling panels that will emit harmless gases,
which will trigger smoke detectors when heated to 300 ◦ Fahrenheit, and
 acoustics - the ability of a wall, floor, or ceiling material to reduce sound is a
major factor when considering guestcomfort, whether in a conference room,
dining room, or guestroom.
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Wall and Ceiling

Maintenance
Coverings
Natural cork may be vacuumed using a soft brush attachment. Natural
Cork cork walls should never be washed with water. Spot removal may require
light sanding to remove stains.
Standard fabric wall coverings may be vacuumed to remove dust. Water
should never be used on fabrics because it may cause the fabric to shrink
Fabrics and split. Spots and stains should be removed only with chemicals
recommended by the fabric’s manufacturer. Some cleaning solutions will
adversely affect the fire-resistant characteristics of the fabric.
Fiberglass walls are often made to resemble other construction materials,
Fiberglass such as brick. Fiberglass can be vacuumed to remove dust, and it can be
deep cleaned using water and a neutral detergent.
Painted surfaces can be dusted, vacuumed, and washed using a mild
Painted Surfaces detergent and water. Scrubbing and use of chemicals such as trisodium
phosphate will remove the paint as well as the dirt.
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Wall and Ceiling

Maintenance
Coverings
One of the easiest materials to maintain, plastic laminates come in 4× 8
panels that are nailed directly to the wall studs. Plastic laminate often has
Plastic Laminate
a wood-grain effect or a faux-tile appearance. All that is required to
maintain its appearance is periodic vacuuming with a soft brush.
Tile walls demand the same care as the tile floors previously covered in
this chapter. Most manufacturers carry two grades of tile: tile for wall
Tile applications and tile for floor applications. Tile walls are most often found
in bathrooms and kitchens. Ceramic tiles are also used to accent stucco
walls.
Vinyl is easy to clean and is considered to be four times more durable
Vynil than paint. It is also easy to install and remove. Vinyl wall coverings can
be easily cleaned with mild detergent and water.
Wallpaper should be vacuumed to remove dirt and dust. Some types of
Wallpaper stains can be removed from wallpaper using dough-type cleaners, and a
few wallpapers can be damp mopped with a sponge.
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Wall and Ceiling

Maintenance
Coverings
Wood or wood-veneered walls demand the same treatment afforded
wood floors. Water should not be used on a wood-surfaced wall. Dust
Wood
frequently and when needed, and oil and polish wood wall coverings
according to the manufacturer’s recommendations.
More often, architects are now using glass walls to enrich certain areas of
interior living, and to introduce light into interior spaces. Glass block
Glass Walls
used in place of masonry has the ability to introduce light while requiring
little, if any, maintenance.
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3.3 The Correct Use of Cleaning Equipment and Materials
Housekeeping Chemicals
ALL-PURPOSE CLEANERS
Most all-purpose cleaners are pH-neutral, so they are safe for most surfaces that
can be cleaned with a water-based product.
All-purpose cleaners normally do not need to be rinsed, they do not leave a
haze, and they do not streak.
Using an all-purpose cleaner is an effective way to reduce product inventory,
and reducing inventory usually means bringing more dollars to the bottom line.
However, there are disadvantages to all-purpose cleaners, is inadequate for
certain cleaning tasks, such as in the cleaning of bathroom equipment where a
disinfectant is needed.
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SINGLE-PURPOSE CLEANERS
Types Details
Abrasive Cleaners Abrasive cleaners normally contain a detergent combined with a
bleach and an abrasive (usually silica, a quartz dust that can scratch
glass).
Degreases They are concentrated detergents that are formulated to remove
heavy grease buildup, which can remove heavy kitchen grease but
is nonflammable, nontoxic, and noncarcinogenic.
Deodorizers Deodorizers counteract stale odors, leaving a clean, air-freshened
effect through the principle of odor-pair neutralization. This
approach is preferred in restrooms, guestrooms, and public areas.
Drain Cleaners They should be used only by management or by staff who have
been specially trained in their application. Drain cleaners are
hazardous and can corrode pipes.
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Types Details
Furniture Cleaners Furniture cleaners and polishes are normally wax- or oil-based
and Polishes products that contain antistatic compounds. The best polishes
contain lemon oil, which serves to replenish the moisture that is
lost from the wood.
Hand Soap and The housekeeper should stock only lotion soaps that prevent
Detergents dryness and cracking. It cuts through the worst grease, oils, inks,
paints, and tars, and leaves hands softer than they were before
application.
Laundry Laundry chemicals include synthetic detergents, concentrated
Chemicals bleaches, antichlors, sours, and fabric softeners. The detergents are
often nonionic detergents that contain fabric brighteners and
antiredeposition agents.
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Types Details
Metal Cleaners Metal cleaners and polishes are usually paste-type cleaners that
and Polishes contain mild acidic solutions. Some contain protective coatings that
inhibit tarnishing.
Solvent Cleaners Solvent cleaners are used to clean surfaces that are badly soiled by
grease, tar, or oil. The best choice for a solvent is one that will do
the job and is preferably a biosolvent.
Bathroom To clean lime encrustations from washroom fixtures, remove rust
Cleaners stains, and remove organic soils, the chemical industry has
produced cleaners that meet these unique needs. The emulsion
toilet bowl cleaner normally contains acid, which is necessary to
remove rust and corrosion, and detergents that remove fecal
material, urine, and bacterial colonies.
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CARPET CLEANERS
Carpet-cleaning chemicals, whether sprays, foams, dry powders, or shampoos,
contain essentially the same types of chemicals in slightly different forms.
Common chemicals include neutral water-soluble solvents, emulsifiers,
defoamers, optical brighteners, and deodorizers.
Many also contain sanitizers; however, some of these may have an adverse
effect on fourth- and fifth-generation nylon carpets.
Soil and stain repellents may also be included in the cleaners.
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FLOOR CARE PRODUCTS

Types Details
Strippers Strippers are used to remove the worn finish from floors. They may
have an ammoniated base or may be nonammoniated products.A
neutralizing rinse is often applied after the stripper.
Floor Cleaners Floor cleaners are mild detergents that work in cool water to
remove soils without affecting the existing floor finish. Most floor
cleaners also have a neutral pH and many require no additional
rinsing.
Sealers and Sealers and finishes are applied to most floor surfaces to protect
Finishes the flooring material from wear, cleaners, and liquid spills. The
chemical composition of the sealer or finish will vary according to
the type of flooring material for which it is intended.
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PESTICIDES
Pesticide applications should be left to the expert.
Housekeeping departments are advised to seek the services of a reliable pest
control company rather than attempting to control pests themselves.
If there is a perceived need to keep pesticides in inventory, it is strongly
suggested that only natural pyrethrins be used, if at all possible, or that you
employ an integrated pest management system that encompasses predator
insects.
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Cleaning Supplies and Equipment
CLEANING SUPPLIES
Types Details
Brooms and Common varieties of brooms include push brooms, corn brooms,
Brushes and whisk brooms. The role of a broom is to remove large particles
of soil from hard and resilient floors.
The better scrub brushes have U-joints so that they can be used at
any angle. This is particularly helpful when cleaning baseboards.
Mop Bucket Buckets are made of three basic materials: galvanized steel,
stainless steel, and structural foamed plastic.
Wringers Mop wringers squeeze in one of two directions: sideways or
downward. Downward wringers are better but more expensive.
Wringers are made of either steel or plastic.
Wet Mop Wash wet mops after each use and do not apply bleach to the mop;
bleach will speed the disintegration of the fibers.
Slide 52 of 66
CLEANING SUPPLIES
Types Details
Mop Handles Mop handles can be made from wood, metal, and plastic and come
with a variety of features. Another is the telescoping mop handle,
which can also be used to dust walls and ceilings.
Dust Mops and Microfiber cloths are designed to perform specific tasks such as
Dust Clothes window and mirror cleaning, dusting, and the cleaning of bathroom
fixtures.
Squeegees There are two types of squeegees: floor and window.
Pads, Bonnets and Pads are made from either natural or synthetic fibers. Bonnets are
Brushes made of yarn and are intended to be used on a floor machine to
spray clean carpets. Floor machine brushes are used to shampoo
carpets.
Slide 53 of 66
Housekeeper's Cart/ Maid Trolley
Slide 54 of 66
CLEANING EQUIPMENT
Types Details
Corridor Vacuum Housekeeping teams have section housekeeping aides whose
responsibilities include vacuuming extensive sections of hotel
corridors. A motor-driven vacuum with an 18-inch to 28-inch foot
is appropriate for this type of work.
Space Sweepers Space vacuums and sweepers look like lawn mowers.
and Vacuum Vacuum/sweepers can be used on carpets and hard floors.
Wet Vacuum Wet vacuums are an absolute necessity in hotel operations. They
greatly aid in water removal, making such operations more
efficient.
Backpack Vacuum Backpack vacuums are very efficient for all types of cleaning,
including floors, drapes, ceiling corners, furniture, and walls.
Backpacks are particularly effective on stairs and in public areas.
Slide 55 of 66
CLEANING EQUIPMENT
Types Details
Electric Brooms Electric brooms are lightweight vacuums that have no motor-
driven beater brush. Electric brooms are used primarily for very
light vacuuming and are sometimes used in place of the
housekeeper’s vacuum.
Single-disc Floor Also known as the buffer or scrubber, can scrub floors, strip floor
Machines finishes, spray buff floors, sand wood floors, polish floors, and
shampoo carpets. These machines will accommodate pads,
brushes, and bonnets.
Burnishes Burnishers or ultrahigh-speed (UHS) buffers resemble single-disc
floor machines. They were developed to polish the new harder
floor finishes now on the market.
Slide 56 of 66
CLEANING EQUIPMENT
Types Details
Automatic The purpose of the automatic scrubber is to scrub or strip hard and
Scrubbers resilient floors. The units apply a cleaning or stripping solution,
scrub the floor, and vacuum up the dirty floor solution in one
continuous operation.
Wet-Extraction Wet-extraction machines are sometimes referred to as ‘‘steam’’ or
Systems hot-water carpet machines.
Dry Powder Dry powder systems normally use three pieces of equipment. First,
Systems the dry powder is laid down on the carpet with an applicator. Then
a brush unit works the powder into the carpet; this dislodges the
soil from the carpet fibers. The powder is then vacuumed up using
a standard vacuum cleaner.
Slide 57 of 66
3.4 The Management of Cleaning Procedures
The Management of Cleaning Procedures
HOUSEKEEPING CONTROL DESK

The housekeeping control desk is the hub or a
single point of contact for all hotel housekeeping staff.
At the control desk, the new information is fetched
and it is distributed among the relevant staff.
This desk also needs to ensure that the coordination
among the housekeeping staff and with all other
departments of the hotel goes smooth.
Slide 58 of 66
Functions of Housekeeping Control Desk

Collecting all requests made by the guests.
Briefing the staff about the routine or special event preparation before the staff
turns up their sleeves.
Assigning routine duties / changed duties to the housekeeping staff.
Collecting work reports from staff.
Collecting check-out room number and updating it to the floor supervisor.
Handling key cabinet that contains the keys of all floors’ master keys and
housekeeping store keys.
Maintaining various records of forms and registers.
Slide 59 of 66
Checklists in Housekeeping
Checklists help to ensure all work is done appropriately without anything left to
be completed.
Some important ones are −
 Guest Supplies Checklist
 Guest Room Cleaning Checklist
 Guest Bathroom Cleaning Checklist
 Beach Area Cleaning Checklist
 Swimming Pool Cleaning Checklist
 Garden Keeping Checklist
 Housekeeping Standard Checklist for SPA
 Housekeeping Standard Checklist for Fitness Center
Slide 60 of 66
Reports in Housekeeping
The reports are useful to study past records of occupancy, cleaning schedules,
and predict the future status of the rooms.
The reports generated for housekeeping department are −
 Housekeeping report - This can be generated at the end of each shift to
report the housekeeping status of each room.
 Housekeeping assignment report - It is required for scheduling the room
attendants and recording the room inspections.
 Housekeeping occupancy report - This report shows the list of guests who
have checked-in the hotel with details such as number of adults and
children, number of nights, and housekeeping status.
Slide 61 of 66
3.5 The Need for the Specialist Cleaning Contractors and Their Benefits
Specialist Cleaning Contractors
 Contract cleaning firms offer wide range of services which includes:

 Complete cleaning programs undertaken by the contractor as
Housekeeper contract cleaning.
 Regular, selected type of cleaning as night cleaning of entrance hall etc.
 Periodic service as disinfecting, upholstery cleaning, etc
 What is Contract?
 A contract is an agreement between two parties negotiating a business
deal.
 Contracts may be made with some firms for the provision of certain
services.
Slide 62 of 66
 Types of contract service:

 Pest control.
 Laundry.
 Horticulture.
 Glass cleaning.
 Security services.
 Polishing of different surface.
 Specialized cleaning as cleaning carpets & chandeliers.
 Flower arrangement.
 Linen.
 Public area.
Slide 63 of 66
 What are the needs of taking contract?

 Saving cost of labor.
 Divide the formed union in hotel.
 Smooth flow of work.
 Extra work can be undertaken.
 Essentials for Housekeeping department to provide detailed specification of
the work to the contractor as:
 What is to be done,
 When it is to done,
 How it is to be done.
Slide 64 of 66
Advantages Disadvantages
 Accurate budgeting.  Loss of flexibility.

 Correct equipment & trained staff.  Loss of proprietary interest.
 No buying or hiring of specialized  Problems regarding security.
equipments.  Problems regarding co- operation/liaison
 Extra work can be carried out. between departments.
 Risk & hazards to permanent staff are  Weakens the quality & loyalty of the staff.
reduced.  Use of cheaper & poor quality products.
 Contractor deals with problem rather then  Poor supervision.
management.  May not meet the hotel standards of
 More profit in terms of labor as no EPFs & quality.
Medical.
Slide 65 of 66
SUMMARY
"When the guest arrives, give him an experience that's ahead of what he anticipates.
What I'm hoping is that folks come away from [our hotels] having expected
something, and come away thinking 'wow, so much better than what we expected to
have'."
Sol Kerzner, Founder, Kerzner International
Slide 66 of 66

Facilities Management: Topic 3

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Facilities Management: Topic 3

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FACILITIES

At the end of this topic, the students would be able to:

Understand the concept of housekeeping operations planning,

Illustrate the selection and maintenance of hard surfaces and soft

Identify the correct use of cleaning equipment and materials.

Outline the management of cleaning procedures.

Describe the importance of specialist cleaning contractors.

“HOME AWAY FROM HOME”

3.1 The Planning, Implementation and Control of Housekeeping Operations

 Executive housekeepers today recognize the need for a clear understanding

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

 The staffing requirement of the housekeeping department may now be

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations: Manning Guideline

Position Number Remarks

Linen/Uniform Supervisor 1 Even if the two areas are separately located.

Linen/Uniform Helper 1/shift

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations: Manning Guideline

Position Number Remarks

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

Headcount Housekeeping: Room Attendant

 Total Room 250 rooms

3.1 The Planning, Implementation and Control of Housekeeping Operations

Planning of Housekeeping Operations

 Along with the development of the Table of Personnel Requirements, a set of

3.1 The Planning, Implementation and Control of Housekeeping Operations

Implementation and Control of Housekeeping Operations

3.1 The Planning, Implementation and Control of Housekeeping Operations

Implementation and Control of Housekeeping Operations

Opening the Department

3.1 The Planning, Implementation and Control of Housekeeping Operations

Implementation and Control of Housekeeping Operations

 The extent to which housekeeping department managers choose to document

3.1 The Planning, Implementation and Control of Housekeeping Operations

Implementation and Control of Housekeeping Operations

The Housekeeping Day

3.1 The Planning, Implementation and Control of Housekeeping Operations

Implementation and Control of Housekeeping Operations

 4:30 P.M. Discrepancies generated

Floor Types and Their Care

 Whether for a facility under construction or for the remodeling of an existing

Floor Types and Their Care

Floor Care Methods

Floor Types and Their Care

Floor Types and Their Care

 A floor sealer/finish serves three purposes:

Floor Types and Their Care

Floor Types and Their Care

Floor Types and Their Care