XSTATICA 2k19

BUDGET AND EVENT PROPOSAL

IN THE MEMORY OF JIM SAM - FELICOTERZ

 POSSIBLE DATES
• NOV 14,15,16
• NOV 28,29,30
• DEC 5,6,7
(weather reports are good on these dates)
*Not possible on Nov 21,22,23
 POSSIBLE THEME
• Game Of Thrones
• Avengers
• Harry Potter
• No theme
(suggestions are welcome)

VENUE - AUDITORIUM
STAGE & DECORATION POSSIBLE SCENARIOS

• Two different stage setups for Day-1,2 and

same day-2 setup for day-3(cost-effective in events based on
theme)

• Single standard stage setup for all the three

days(no theme scenario)

• Three different stage setups for three days.

OTHER THINGS - Clearance from police

- Fire safety precautions
BUDGET PROPOSAL
 CONTENT BUDGET(IN Rs./-)
STAGE & DECORATION 6,00,000/-
PHOTOGRAPHY & 2,00,000/-
VIDEOGRAPHY
AUDIO & VISUAL 4,00,000/-
SPORTS 2,00,000/-
FOOD 2,50,000/-
TROPHY & MEDALS 1,50,000/-

BANNER & FIREWORKS 40,000/-

FINE ARTS 20,000/-
INVITATION 10,000/-
TRANSPORTATION 8,000/-
FUN GAMES 6,000/-
BOQUET 3,000/-
GUEST PERFOMANCE 2,00,000/-
DJ 20,000/-
TOTAL 21,07,000 Rs./-
 BUDGET QUOTATION REFERENCES
• STAGE & DECORS
• PHOTOGRAPHY & VIDEOGRAPHY
• AUDIO-VISUAL & DJ ALL THE ABOVE MENTIONED QUOTATIONS ARE FROM

- INCREDIBLE DECORS
- AEROLLERZ ENTERTAINMENT

• FOOD-QUOTED WITH PREVIOUS PONGALFEST REFERENCE

• SPORTS- NELSON SPORTS,MG ROAD
• TROPHY & MEDAL ESTIMATION- 3G LASER ART,NELLITHOPE
• OTHERS- ROUGH ESTIMATION

(SPORTS AND TROPHY ESTIMATION PARTICULARS ARE AVAILABLE IN WRITTEN FORM)

 COMMITTEES TO BE FORMED
1. ORGANISING COMMITTEE(CULTURAL EVENTS)
2. SPORTS COMMITTEE
3. FINANCE COMMITTEE
4. INVITATION COMMITTEE
5. PRIZE COMMITTEE
6. FOOD COMMITTEE
7. STAGE COMMITTEE
8. COMPERING COMMITTEE
9. DECORATION COMMITTEE
10. AUDIO VISUAL COMMITTEE
11. FUN GAMES COMMITTEE
For minor events individuals will be assigned for each event separately.
EVENT PROPOSAL
 EVENT DETAILS
4 DAY EVENT.
 FIRST DAY- SPORTS DAY
 Felicitation of chief guest.
 Olympic torch.
 Finals of all the major sports events.
 Staff vs Staff or Staff and students friendly match.
 VENUE - FRONT GROUND(IF POSSIBLE)
- BACKGATE CRICKET GROUND
 DAY - 2
(FIRST DAY OF CULTURAL EVENT)
 MINOR EVENTS FROM MORNING
 FUN GAMES FROM MORNING
 CULTURAL EVENT TO BE STARTED BY 6.30 PM
 MUSIC BAND FROM TWO BATCHES
 ADAPT TUNES
 TIKTOK/PRANK VIDEOS in between
 Duet DANCE
 2 SHORT FILMS In between
 Solo DANCE

 To windup by 11.30PM
 DAY-3
 MINOR EVENTS FROM MORNING
 FUN GAMES FROM MORNING
 CULTURAL EVENT TO BE STARTED BY 6.30 PM
 OTHER TWO BATCHES’ MUSIC BAND
 TRIANGLE DANCE
 2 SHORT FILMS IN BETWEEN
 FASHION PARADE
 SKIT/MIME FROM PREVIOUS DAY WINNERS IF TIME PERMITS
 GROUP DANCE
 SOLO DANCE (REMAINING CONTESTANTS)
 DJ BY 11 PM

 To windup by 12.15 AM
 DAY - 4
• ONLY FUN GAMES TO BE CONDUCTED FROM MORNING
• RESERVE DAY FOR MINOR EVENTS WHICH HAD NOT BEEN
CONDUCTED ON D-1&2
• EVENT STARTS BY 6.30PM
• WELCOME SPEECH
• KUTHUVILAKKU LIGHTING
• CHIEF GUEST ADDRESSING
• DEAN SPEECH
• ACADEMIC AND CULTURAL EVENTS PRIZE DISTRIBUTION
• FOOD
• HOST PERFOMANCE/GUEST PERFOMANCE
• VOTE OF THANKS
• NATIONAL ANTHEM
• DJ
• TO windup by 12.30 am
MINOR EVENTS(On day 2)
1. Cooking
2. Pencil Sketch
3. Portrait Painting
4. Face Painting
5. Mehendi
6. Nail Art
7. Skit/Mime
8. Collage
9. Medical QUIZ
 MINOR EVENTS(On day 3)
1. Non medical quiz
2. Poetry writing
3. Rangoli
4. Bouquet making
5. Soap carving/Vegetable carving
6. Monoacting
7. Debate
8. Adzap
9. Dressup (boys)
10. Face makeup(girls)
• Fun games- to be decided by fun games
committee…
• Any suggestions in the event list\proposal are
most welcome… Vignesh @ 9962484640

• LETS UNITE ONE FINAL TIME in the Memory of

JIM SAM!!
• LETS GO FELICOZZ!!