[ prof ssi

nal development J
► INNOVATE TEACHING AND LEARNING

Getting the Most of Google

Forms in Your Classroom
 Diana Benner

tcea
Director of Professional Development
972-275-9251
'-... innov ivaeteducatli t e n c a h n o l o g y
dbenner@tcea.org
@diben

TWEET It!
#TCEAtots
@diben
@tcea
 Goals
• Create a Google Form

• Discuss best practices for using Google Forms

with students and colleagues

• Examine ways to enhance

your Google Forms

• Have fun!
Session Resources

http://goo.gl/k90Gvz
 Today's Meet
Today's Meet - https://todaysmeet.com/ttfor
ms

1. Introduce Yourself
• Name, District, Position, Grade Level

administrative
2. •What tasks?
are ways that you currently use any kind of form?
• parentsupportneedback?
• student work?
• other?
TodaysMee
t
 Google Forms: A
Teacher/Student Connection

http://goo.gl/nWLpm
 Google Forms
• Google Forms are a quick and easy
way for you to collect information in
professionally looking forms.

• As participants submit entries, the

data is aggregated into a spreadshee1

• You can easily view the collected

information, sort it, and generate
charts and graphs.
Let's Begin with an Example•••
http://goo.gl/7EYFIR

Sample Google Form

The form has been intentionally designed to model tho different question types In Gooat.
Forms, as well as other advanced features.

What is your Arst namo?

(This is an egmpte of a text question.)

C ::=J
What Is th. na.m• of tho last book you road?
(This Is an example of a paragraph text
question.)

What ts your favorite sport?

(This is an example of a multiple choice questioo. Hotlce that there are r adio buttons. If
you
want A,,8 C, 0 , you will need to manually add them before each answer choice.)
Creating a Form

Go ogle
torms
Using Google Forms

http://youtu.be/lzgaUOW6Gls
 Create & Customize
1.1 Create, Name, and Apply a Create , Name & Apply a Theme
Theme
To access Google Fonns go to dnve.google.com and '' , ;i,-.f 11 '• 1...--1•...- I , i l 1 + - - r t • ' r 1 , ( l 1 < 0
login to your gmail or google apps account. In this course
we will create a ·customer survey' for a fictitous fitness
. , , . . ..
facility called 'FilClub.'

1. In Google Drive Click on Create

2. Choose Form
3.Replace 'Unffl1ed' form with your own name.
Calf this form 'Rt Club's Customer SuNey'

One of the key features of Google Forms is the ability to

'select a theme.' This allows you to apply a custom design
to your form
4. Select a Iheme.
-
5. Click OK.1.1

1.2 Set up Collection Criteria

If you are using a Google Apps for Edu youhave the
option lo require 's1gn-m' to view/access the survey as
well as lhe the opllon to auto collect user id. -< 0

I ....l'-!_
I.
• ' ;I, I ' 11 • '.' 111, I II l!l

.
i
Tl'

Requ ire Google .com slgnl n to view the form

. . ...
If you check this box, the form will only be accessible
by those who have accountsIn your Google Apps .. - ·-- .
----_
. ·--
0ornam

https://sites.google.com/site/googlvforms4more /home/createform--
- ---
 Edit & Add Questions
Intro to Question Types Introduction to Questions Types
<
. --------------=c
In this survey we will collect information from our 'client' ' ' ,, , ;!, I ,111,1 . 1 1 lr1tr 1 11 .111, !1 ml di•

using
each of the quest10ns types We will want to find out which r ., .--_ -.... 0 .
.
.

-
locat10n they are a member of (dropdown), rrequency of
.
visits (multiple choice) which fitness classes they have
participated 1n ( checkbox), rate the level of cleanliness of
our facility (scale), emaJI address (optional text field) and
.
---. -- ·----
suggestions for comments (paragraph.)
Create and Add Questions
2.Creating a 'Choose From Usr question (Which location are
youa member of?)
-- iii •

• North
• South
• East
3.Creating a mu/tJple choice quast,on (How frequently do you
visit the club?)
• 5--7 x per week
• 3-4 x per week
• 1-2 x per week View of Different Question Types in the Live Form
• lessthan once a week View

2.4 Creating a checkbox queshon (What fitness classes Live F o r m V i e w

have
. ?

https/:/sites.google.com/site/googlvforms4more /home/createquestions
 Prepare for Collection
3.1 Customize Form Submission Confirmation 3.1 Customize the Form Submission Confirmation
When the user submits a form, they get a ·confirmation !;n1,11l1• I , ►11n •, I I f , , : , ! i 1 t 1illi·, I H 1 · . p o n · , , " < ..,.
message' which youcan 'customize. This can be found 0
at the bottom of your form. •
.
1 Chango rho confirmation message users will ....
-
soo,

a
by selecting' edit the message' In rhe
·eonfirmation message• box.
There are other settings you can adjust as wel:l
• Show link to submit another response - Only check
this if you want users easy access to submit
another response.
• Publish and show a link to the results of this form
- .
- Only check this box if you want users to SEE
the summary of responses - good if you are
polling the class and you want them to see how
the results are shaping up.
• Allow responders to edit responses after submitting
- Do you want users to be able to change their
answers? If so, check here

h ttps: // s ites .goog

le.com/site/googlyforms4more/home/prepare4collection
 Collect Responses
Collect Form Collect Form Responses
Responses ..t 1 111,.. I ! e'>J ' 1 r > L i: ; c . .1-l l <

-
, Click on Send Form 1·1,11I
0
2 Select 'Send the Form via Email Box' •
3. Choose from Contacts or add email addresses
(enter at least one for practice) • • • • • •
• · Send ourselves a copy I l a ]

s. Select and enter a personalized massage

6. Select to Include Iha form in Iha email
1 . Click SEND

View the results 1n your email as you have sent

·yourself a copy
l a I " '" ' " • : : : ; ;

• .2 Collect Form Responses on a Website or Social

Media 00 0

There are several ways youcan collect form

1
responses
Click Send Form Share form via Social Networking
< 0

-
2 Copy the Embed Code I
ti',
'l,1)1ql, ! , i n, 111 1 l ,11,<'fJ+ [•1( ,,,, ,

3 Go to the HTML Editor of your web site and paste •

embed
your code. •
4 Save and
v,ew

h ttps: // sites .goog le.com/site/qooqlvforms4mo re/hom e/formbasics/4-collect-

responses
 View Results
5.1 Analyzing Results

-- <
5.1 View Summary of Responses
.................
-
, 11, 1Hfl, li1111 ( 1 1 1 /1, •,,
1
1111111111, ,!l•t,(1111

1 Go to Google Onve 0
...- . -- .,

_
2 Locate the Spreadsheet you are Collect,ng - - - . - -
Responses

a
1,n

3 Open the spreadsheet

4. Click Form>Show Summary of Responses
This will show graphical data for any selected
, -
responses questions you have asked.

5.2 Notification on Form Submit

Set up notifications for submitted responses by:
1.Opening Your Responses Spreadsheet in Google
Drive,
2. Select Tools
3 Choose Notification Rules
4 Select When User Submits a Form· 5.2 Set up Notification Rules
5. Select your email not1ficat10n option - daily digest <

-
0
.IU..•,._..,..
• , : } 1 , 1 1iijl, f i rrw . (, I 3 J ,, r1f1, d ! 1 111 <1! 1 I I ,ul rn,,
or immediate.ly rn1
. -
.
Each time a form is submitted you will receive •
email notrficat1on accord1 l to our selechon .....
https :// s ites.google.com/site/googlyforms4mor e/home/5-view-
results
-
 Google Link Shortner
http://goo.gI

If sharing a form with students,Goug url

el shortener
it is recommended that you Po1
l8your
o
l n g URL h
ore;

shorten the URL into 1·51§ 1

something more manageable

All googt URl.s and click 1n1IY11co art public and c1n bl acceu<KI by
anyone /f
for students to enter into Cl ckl for lh• pa1.1 two hout1 I day
lim e
I "1ttk I month I all

their web browser. LO NG

URL
CRf.ATrO SHORT
UAL
Cl.ICU

www onlrnedegree ner/100-es 2011t1ov goo gl'Yu09X De1a1I o

a

docs google com/document/di zo1111-tva goc gL'l.ukHa Oetat1$ •1

• Create a form
• Add different types of questions
• Add an image or video
• Share your form
• Shorten the URL
• Post on the link Today's Meet

Today's Meet
https://todaysmeet.com/ttyoutube
Using Forms

Go gle
torrns
 What s:o :.\ I do
with («) Ogle
Fo11·,1s?
P r i o r K n o w l e d g e A s s e s s m e n t L og
G e t t i n g to Kn o w You r C l a s s
We e k l y O n l i n e Sp el li ng Te s t s
C r e a t e Wo r k s h eet Style
Activities St u den t L e a r n i n g
Reflection R e a d i n g Reflection
Journal
Voc ab ul ar y C o m p r e h e n s i o n Te s t s Followin g As si gn e d R e a d i n g s
P a r e n t / Vo l u n t e e r O n l i n e S ig n Up Sheet for F i e l d Trips, P a r t i e s
S c i e n c e L a b D a t a Collection L o g
O n l i n e Weeltly R e a d i n g R eco rd
A d d S t u d e n t C r e a t e d S u r v e y s a n d Q u i z z e s to Blog/Wilti P a g e s
Vo t e / R a t e / A s s e s s o t h e r s t u d e n t w o r k ( p e e r evaluation)
M a i n t a i n fitness r e c o r d s / h e a l t h g o a l s
Electronic K-W-L c h a r t s
General Quizzes
Ways to Use Google Forms
• Classroom - Student Technology Survey, Make Up
Work, Peer Review, Quiz with an image, Sample Quiz with
Flubaroo

• Assignment Collector ~ Virtual lnbox, Virtual Dropbox

• Collection - Parent information, parent opinion/evaluation,

signups for volunteers, computer access, IEP Input

• Administration - Walkthrough Evaluation, PD Hour

Collection, Evaluations, Course Registration, Auto
Certificate Send, Get to Know Your Staff Survey
https:/ / sites.gogle.coms/
ite/googlyforms4more/home
 Google Form Examples
Examples:
-Peer or Teacher Evaluations
-Classroom Library Book Checkout
-Field Trip Evaluation
-Parent Information
-Scantron
-Quizes/Tests
-Math Classes Make Up Form and Responses
-EcoColumn Peer Review and Responses
-First Aid Project Form and Responses
-Forms with custom images for the theme and questions

https:/ /sites .google .com/a/tcea.org/ igoogle/

Enhancing Forms
 Tips
• Once you have your form created,
DON'T rearrange the columns
• Instead of deleting the contents of the cells of
a row, right-click and delete the row
• When you make a copy of the form, the
script does not get copied with it
• Be kind to your users - shorten the url
• DOUbIe CheCk Sign-in https docs.google.com• t c u , ,/sp,uds!,e<t .. cJAlg'lZ>IPR

requirements
gform
!; Share E
♦A dd it&m Theme Plain
N<,,t u s • to edit respons•• What•
El Requue
lb1•2 s1gn-1n 10 \llew lh,s
TCEA form
A.Jtoma1icaJly collect respondent's TCEA
usemame
 Flubaroo
• Flubaroo is a free tool that helps
you quickly grade multiple-choice
or fill-in-blank assignments. Quizzes with
Flubaroo , . , . . , . G .a. ·o.• ·OuU for •--....oe
The Ou,dc Flllbaroo A

• What are the major benefits of C I N 1 1 ,- au

C I M le , O , :l!llll U N Jr)plOl! . _ - ,.
- -

---
W1l" ()«Icanedll...odl1'fl
lll)X4 _ , • - - • - -
Flubaroo? 2T1.. 1Nq..i:-•-ll1Nq,1N1C,,.cortWdl1
) sn.. lilt C!UIZ W11l yo;r I I \ A l t !
-•
c-.
l l l l . . - , . .IOllo t
Computes average assignment lnt"'ll lht ,IUl>atoo
lctlpl
score. Ty pon

-·
2I CIQ tFAddOM
U . . - 1 \ .... - - -
t llla.llN,,_ooAOdonnlolOwlllt
Computes average score per
question, and flags low-scoring
-0..lle AulglwMnC"
I CI QOfl F - .
. . . .I I W l , - l l i M - l l l l l l J ' f - . W . . . . t l !

2 Clct.ontlnlot I
i "'°°"I' 1h11KO'\nV d..
questions.
Shows you a grade distribution
1St• °"411
S
' Clct. Ccll•-
1'
...
ac,.v- -
K-, ..
...............................
graph.
Gives you the option to email
S· M C IN
e o n .
each student their grade, w
-
....­.
and an answer key.
...
https://sites.google.com/site/googlyforms4mo re/quizzes
The Learning
GCWUI On

cea
 Social Community
Join the All Things Google How to Join the Group
Group 1. Go to tcea.org and click
All Things Google Ln ••=
Membtrl Owner L?n G?!:et G" , on the Login button.
ps '°'
1oren0l"!'
Edu cabon andCNomeboook.S
This ts an Ol)tn oroup,oreoueaaora wertstto 1n "• use OfGooQte ll'h.fl u ?ttt Enter your info and log
in.
■t ttt>@ff: :,c:mm+•,,:: :e,e:a
+•,H::2!!1 ♦ 2. Click on the Social
... Announcement ..-10, r, Community link in the
Free Booksfrom Farfarla
left menu bar.
Farfana andEducation com are gr.tng digital llbtatits to 10 000 lex.hers Preschool and ele1"Jtrd.aty school
teachers
3. Click on the Groups
who regrster WJII rece,ve a free one.year subscni:tion to Farfanas b.tr-ary al O f f l ' 700 tun ar,d educ.al.Ion.alboots
Th• menu link and search for
Hom• Announcements 0..1cms:1on• .ourcu E11ents M mbers Sur.'l"')'S iPad.
Recent Group Activity m AdtGIIC-...,_
4. Click the Join Group link.

B G f J o l n t O 1111 01ous, •t,nIbrMICoggtt•

""'
m w .. ouncemenl
Questions
 Session Resources
1. Goog le Forms http://ctreichier.wikispaces.com/
Google+Forms
2. Google Forms in the Classroom Resources http://blogs.ksbe.edu/elcordei/2013/02/
04/google-forms-in-the-classroom -reso urces /
3. Google Forms for More
https://sites.google.com/site/googlyforms4more/get-started
4. iGoogle Forms
https://sites.google.comla/tcea.org/igoogle/forms
5. Google Forms 101
https ://sites.googl e.com/site/tracvpu rdveducation/google
-forms-101
 [ professi
nal development J
► INNOVATE TEACHING AND LEARNING

ThankYoul

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@diben