Orientation and

Launching of Project I-
MAIL(Intensified
Monitoring Among
Inactive Learners)
November 12, 2021

CIP
Biñan City Senior High School
San Antonio Campus
STEP 1-
Get Organize
SCHOOL PROFILE
The Biñan City Senior High School – San Antonio Campus, one of
the Stand-Alone schools in the city, has been fully operating since
June 13, 2016. It is located near San Antonio de Padua Parish
Church and 850 meters away from the city’s main plaza.
The recent rising Stand-Alone urban school continues to
provide service that focuses on Technical-Vocational Education
with a very large population. It offers three strands, namely Home
Economics (HE), Information and Communication Technology
(ICT), and Industrial Arts (IA). Also, the school opens a total of
fifteen courses. With more or less than 1,500 students, San Antonio
Campus is composed of 63 teaching staff (four MTII four TIII, 52 TII
and one TI), 10 non-teaching (one School Nurse, one Administration
Officer, one Registrar, three ADAS, two security men, and two utility
men), and one School Head.
In a span of three-year operation, the school has been
recognized in 2019 by International School Awards Global-India as
“Outstanding Stand-Alone School.”
San Antonio Campus further supports the advocacy of Sulong
Edukalidad Pagtataguyod sa Kinabukasan ng Bayan and vows to
maximize its effort to provide solutions and give the best quality
education amidst the pandemic.
Division Key Result Area (KRA)
Promotion Rate: 100%
 School KRA/KPI
Promotion Rate of
S.Y. 2020-2021: 89%
KRA GAP

For the first semester of S.Y. 2020-

2021 Biñan City Senior High School –
San Antonio Campus has 89%
promotion rate which is 11% lower in
the standard KRA 100% of the
Division.
Project Background
Due to the start of pandemic last year, Grade 11 of Biñan City Senior
High School San Antonio Campus experienced the first ever
challenging kind of learning which is the modular distance. This kind of
modality is very new to all. That is why the performance of the
learners were greatly affected. As a result, for the first semester of
2020-2021, Grade 11 of our school records 82 failed students, or 11%
of the total population of 719. This makes the school objective of
giving the best quality of education amidst pandemic has placed it in
peril from a host of problems including high numbers of failed
students. This made the decision of the whole team to conduct this
Project-IMAIL or Intensified Monitoring Among Interactive Learners.
Project Background
The team will use the crafted I-MAIL monitoring tools such as E-
weekly narrative report, the Weekly Monitoring of Retrieved
Outputs by the adviser, Subject Teacher Monitoring of outputs,
Students at Risk of Failing and No Longer Participating in Learning

Activities (NLPA) monitoring tool, communication letter to the

parents, and cascading of DepEd Individual Monitoring Plan. These
tools will help to intensify the monitoring and evaluation process of
the school which will help to lessen the number of failed students.
Out of 719 grade 11 students of
of Biñan City Senior High School
San Antonio Campus there were
82(11%) students who got a
failing grades for 1st semester
of S. Y. 2020-2021
STEP 2-
Talk with your
customers
 Our customers are grade 11
students who are at risk of failing
and dropping out due to non-
compliance with activities and
fails to submit their outputs.
The whole team heard the voice
of the customers by conducting a
survey questionnaire through
google forms.
 AFFINITY DIAGRAM (Voice of the Students)
Mga Dahilan kung Bakit Bumagsak( 186 responses)
Kakayanan Kagamitan Kalagayan sa Pamilya Interes
Hindi ko po masyado Minsa'y kulang o wala Minsan hindi ako Hindi ko po magawang
masabayan ang ibang po akong sapat na nakakapagpasa ng sagutan lahat ng
modules na mahirap materials sa mga outputs sa itinakdang gawain dahil sobrang
9 kailangang gawin oras at panahon dami po lalo na po ang
katulad nalang po ng dahil ako ay mga performance task.
magazine, dahil po nagtatrabaho at
kalilipat lang namin. 15
limitado ang oras para
Kaya sinusubukan ko mag aral
pong gumawa ng 17
paraan ng ako po ay
may maipasa.
14
Minsan hindi ko Wala po akong sapat Nagaalaga po kasi
naiintindihan ang na internet at sapat na ako at nagoonline
mga gawain at aralin pangangailangan selling para
sa aking modules upang makasunod makatulong saking
kahit wala ang gabay 13 magulang
ng guro.dahil may 12
mga bagay akong di
masagutan at
kailangan ang
gabay ng guro
15
Kapag hindi ko Hindi po kasi ako Dahil minsan po wala
maintindihan nagtatanong makapag update sa pong pamasahe si
ako sa aking guro pero messenger or gmail dahil
mama papunta school
hindi masyado nag rereply wala ako cellphone
ang mga ibang guro. 13
8
13
May iba pong topic na di Hindi ko natatapos
ko naiintindihan. lahat ng gawain dahil
7 sa may mga kasabay
na gawaing bahay at
may resposibilidad sa
mga kapatid na
kailangan ring turuan
sa pag aaral
17
Hindi ko po nalalaman Malayo pa po kase
ang status ng mga bahay namin taga
pinasang outputs dahil
Muntinlupa pa po ako
may ibang guro
nakakapagbigay ng mga 8
feedbacks at mayroon
namang mga hindi na.
9
Busy po kase ang
aking mga magulang
sa pagtatrabaho
16
 REASON WHY STUDENTS FAILED IN MODULAR DISTANCE LEARNING

40

35

30

25
38
20 34 35
31
15 25
23

10

0
CANNOT DO OVERLAPPING OF POOR TIME TEACHERS FAILED TO LACK OF SCHOOL UNAVAILABILITY OF
INDEPENDENT LEARNING ACTIVITIES MANAGEMENT GIVE FEEDBACK MATERIALS TO USE PARENTS DUE TO BUSY
DUE TO UNAVAILABLITY CONSISTENTLY SCHEDULE
OF INTERNET
CONNECTION

The chart shows that majority of the students tend to failed in modular distance learning
modality due to the following reasons: cannot do independent learning due to unavailability of
internet connection, overlapping of activities, poor time management, teachers failed to give
feedback consistently, lack of school materials to use, unavailability of parents due to busy
schedule.
 CTQ tree (Critical to Quality)
Customer Needs Quality Drivers Quality Requirements

What do our customers most How can we measure each

expect? How can we satisfy this need? quality driver?

Accomplishment
Improved of E-weekly
To get promoted monitoring and narrative report
in the grade level evaluation
process Accomplishment
of the I-MAIL
monitoring tool
Accomplishment
of Individual
Monitoring Paln
Accomplishment
of Students at risk
of failing and
dropping out form
STEP 3-
Walk the Process
 Affinity Diagram Voice of the Process Owner/Teachers (Affinity Diagram)
Mga Dahilan kung Bakit Bumagsak
Kakayanan Kagamitan Kalagayan sa Pamilya Interes
Sometimes they don't There were still Majority of my students Some of them do not
really focus on the students who don’t were underage and answer the
lesson content. They have access to internet have no parents performance task
just answer just to thus can’t establish available to pass in on because of bulky
comply. stable communication, our scheduled date. activities
4 for those who are 9 5
actively participating-
majority of the learning
tasks were answered
the way it should be.
20
Some of them do not Some are working Some teachers do not do
follow the WHLP The school has no students their job on time
2 standardized 10 4
monitoring tool for
inactive learners
12
Many of them do not Time constrains and
read the instructions there are other
2 activity/ties that needs
to do.
2
Some students answer
the answer sheet
without even looking on
the module. The usage
of WHLP was not
familiar to the learner,
thus, they tend to
guess what they're
supposed to answer or
do
3
Some students choose
to cheat with their
classmate's answers.
2
 Step 3
Current State SIPOC
Walk the Process
Customers

Grade 11
students
 • Non-compliance • Late submission of
to standard school based • Unaligned WHLP to SLM’s
Content templates for SLM’s/ worksheet.
(SLMs, Worksheet, WHLP) worksheets.
Teachers prepare and
distribute SLMs, worksheet,
and WHLP to the learners.

• Students cannot • Noncompliance to • Unclear

answer on time their the schedule of instructions on
learning tasks due synchronous/ the assigned
household chores and asynchronous
Self- Paced Independent task.
other tasks schedule.
Study
Students answer their
learning tasks guided by the
WHLP.

Students have
• 11% or 82 students
no gadget and
internet failed in the whole
Dialectic Questioning • Teachers/Students semester
(FB messenger, FB Group, not responsive to connection
SMS/ calls) the queries.
Students can ask questions to • Poor monitoring
their teacher through(FB plan/s among
messenger, FB Group, SMS/ • Noncompliance of
calls) unresponsible/
students to the
assigned inactive student/s.
performance task.
Evaluation/Assessment Feedback • Untimely teacher
(Summative Test, Performance to student
• Numerous Task
(Class records, Grading Sheet,
Level of Proficiency feedback.
performance Teachers assess the students Teachers provide feedback
through giving of summative
task per subject. test and performance task.
through class records, grading
sheets, and level of
proficiency.
STEP 4-
Identify Priority
Improvement
Areas
Number of Failed Students for The data reveals
1st Semester of S. Y. 2020-2021 that there are 82 or
11 % of grade 11
students failed in
the 1st semester of
S.Y. 2020-2021.
SMAW got the
highest number of
9%
failed 50%,
followed by FBS
50% 32% and Housekeeping
32%, then EIM
7%
3% 8%,next is
Automotive 7% and
Beauty Care 3%.
 Focused Problem Statement

Out of 719 Grade 11 students

there were 82 (11%) students
who got 74% and below which
considered failed in the 1st
semester of S.Y. 2020-2021.
 Objective Statement

At the end of the 1 semester of

st

S.Y. 2021-2022, the promotion rate

of the Grade 11 students will
increase of at least 5%.
STEP 5-
Do Root Cause
Analysis
 Step 5
Root Cause Analysis
Do Root
CLASS
Cause
PROBABLE
Validation
METHOD FREQUENCY CONTROLL CONCLUSION
CAUSES ABLE

Material Lack of materials Survey 14 learners(100%) Controlla Needs

and gadgets to
use
12 teachers(100%) ble immediate
attention

Method/ No existing Survey 12 teachers(100%) Controlla Needs

Material outputs ble immediate
monitoring
scheme in the attention
school

Method Parents are not Survey 9 teachers(100%) Controlla Needs

supportive in the ble immediate
studies of their
children attention

Method Distance from Survey 8 learners(100%) Controlla Needs

school
ble immediate
attention

Method/ Bulky activities Survey 15 learners(100%) Controlla Needs

Material 5 teachers (100%) ble immediate
attention
STEP 6-
Develop Solutions
Future State SIPOC
 Priority Root Cause Developed Solutions
Lack of materials and gadgets to use Provide them answer sheets and tablet to
use.
No existing outputs monitoring scheme in the Develop and utilize I-MAIL
school Form( Intensified Monitoring among
inactive learners)
 E-Weekly narrative report
 Weekly Monitoring of Retrieved
Outputs by the adviser
 Subject Teacher Monitoring of outputs
 Students at risk of failing and NO
Longer Participating in Learning
Activities (NLPA) monitoring tool
 DepEd Individual Monitoring Plan
 Communication Letter to the Parents
Parents are not supportive in the studies of Schedule webinar/ meetings that will
their children engage parents to strengthen their
parent-children relationship
Distance from school Deliver modules to students at home
through stakeholders and concerned
agencies.

Bulky activities Use of Integrative Performance Task

STEP 7-
Finalize
Improvement
Plans

ACTIVITY
Developed standard school- based
monitoring scheme for inactive
learners.
Cascade the use of DepEd Individual
Monitoring Plan
Orientation to teachers
Launching of the project
First part of the implementation
Mid Assessment
Second part of the implementation
Post Assessment
Monitoring & Evaluation
(Throughout the implementation)
Tabulating & interpretation of results Bar graphs and interpretation
PERSONS RESOURCES
OUTPUT DUE DATE
RESPONSIBLE /BUDGET
A standard school-based monitoring scheme is CI Team September CI Team
created and implemented.( Utilization of I-MAIL 10,2021
form)
-DepEd Individual Monitoring Plan
-E-Weekly narrative report
-Students at risk of failing and dropping out tool
-Integrative Performance Task
Agenda, minutes of the meeting CI Team November 12,2021 CI Team
Program flyers, materials for the project CI Team and Grade 11 November 12,2021 CI Team
BCSHS-SAC teachers
Accomplished I-MAIL-Form CI Team and Grade 11 September 20- CI Team
1st Quarter Week 1-8 BCSHS-SAC teachers November 15,2021
Accomplished 4 DepEd Individual Monitoring
Plan
Results and monitoring results, pictures CI Team November 17,2021 CI Team
 Accomplished I-MAIL-Form CI Team and Grade 11 CI Team
2nd Quarter Week 1-8 BCSHS-SAC teachers
Accomplished 4 DepEd Individual Monitoring
Plan
Results & pictures CI Team and Grade 11 CI Team
BCSHS-SAC teachers
Accomplished and consolidated I-MAIL forms, CI Team and Grade 11 CI Team
DepEd Individual Monitoring Plan, and SF6 BCSHS-SAC teachers
CI Team and Grade 11 CI Team
BCSHS-SAC teachers
 I-MAIL
MONITORING
TOOLS
 WEEKLY OUTPUT
MONITORING TOOL for
Advisers
RESULTS
(what did you find?)

In this section, you

present your
findings.

Typically, the Results

section contains only 39
40
 WEEKLY OUTPUT
MONITORING TOOL for
Subject Teachers
RESULTS
(what did you find?)

In this section, you

present your
findings.

Typically, the Results

42
43
 Students at Risks of
Failing Monitoring Tool
 R epublic of the P hilippines
D epar tment of E ducation
REGION IV-A CALABARZON
CITY SCHOOLS DIVISION OF BIÑAN CITY
BIÑAN CITY SENIOR HIGH SCHOOL-SAN ANTONIO CAMPUS
PEDRO ESCUETA ST. SAN ANTONIO, CITY OF BIÑAN, LAGUNA
 Students who are No
Longer Participating in
Learning
Activities(NLPA)
Monitoring Tool
Communication Letter to
the Parents
15 October 2021

Mr./Mrs. [Surname of Student],

Good day.

This is to inform you of the performance of your child, [Full Name (FN MI. LN) of Student], Choose an item., in the
following subject/s for the First Quarter, SY 2021-2022. As of October 15, 2021, this performance has been found to
not meet the minimum expectations based on the school standards.
 Learner Details of Intervention Strategies to be
Learning Area Teacher
Performance Performance Provided
Ex. Failure to submit out of
Ex. Submit missing outputs
most of the outputs outputs not
only until (date)
submitted
Ex. Attend remediation
Ex. Summative scores
class on (date, time)
in Written Works and
Ex. Low output
Performance Tasks
scores Ex. Answer additional
fall below 80%
worksheets and submit on
or before (date)
out of outputs
submitted beyond
Ex. Late output
agreed/ scheduled
submissions
submission date
Individual Learning
Monitoring Plan
( Show risk management
plan for every solutions)
STEP 8-
Pilot your
solution/s
( Show results of Pilot
Testing)
( Benefits)
( Highlights)
( Lessons Learned)
STEP 9-
Roll Out your
Solution
( Show Roll Out Plan)
( Show Stakeholders
Management Plan)
( Show Communication
Strategy Plan)
STEP 10-
Check your
Progress
( Plans for sustainability)
( show the monitoring tool
that you will use..)
A3- CI Project Template