Virtual Presentation Skills

Novartis Learning
Virtual Presentation Skills

Sonia Nikzad
While remote working has become the norm
for millions of people around the world,
businesses have adopted this approach to carry
on not only the global workforce, but also staff
who wish to maintain social distancing
recommendations while maintaining
productivity.

Overview
Preparation Execution
 Dial-in before the meeting starts  Efficient time management

 Dress appropriately  Opening & Objectives
 Professional surroundings and background  Enhance engagement
 Know your slides (Contrasting colors and  Practice Chunking
font size)  Answer the questions attentively

 Let Someone Else Check the Chats  Recap the highlights
 Evaluate and Enhance

What is your
experience?

Preparation

Dial-in before the meeting 1
starts
 Make sure that the virtual platform will work for all users
without delay so the HCPs feel respected.
 Be prepared for few minutes in advance to set up your

connection, Slides, microphone or camera correctly so
you look relaxed and in control.
 If you are hosting the meeting, consider having the first

slide of your presentation up on the screen with the topic
visible, to reassure people that they have dialed into the
correct meeting.

Dress appropriately 2

Professional surroundings
3
& background
 Eliminate any distractions
 Turn off any devices that could interpret you This is how it
such as alarms on your phone can go wrong
 Tell anyone else in the house that you are
about to start a video meeting

Know Your Slides 4
 Depending on what software you are using (MS PowerPoint, Google Slides
or Apple Keynote), make sure you know how to use the features.
 Learn beforehand how to navigate through your slides and share your
screen.
 Use larger fonts and plenty of white space, and don't put things near the
edges of your slides.
 Stick with high-contrast color designs, and avoid using subtle tone
variations that can be difficult for virtual audiences to see.
 Avoid using too many animations and complex transitions. They cay cause
technical problems and distracting audience.

Text vs. Images:
Which Content
Format is Effective?

Calibri
Corbel Gill Sans
Myriad
Tahoma
Pro
Standard
Fonts
Georgia Cambria
Caslon Garamond
Constantia

Assign a Co-host 5
To not get sidetracked by the chats during

your presentation, and if the number of
attendees is more than one can handle,
designating one or two co-hosts is essential
to:
 Monitor chats and read questions or polls
 Mute/Unmute an unwanted sound
 Share videos or files
 Record the session

Evaluate & Enhance 6
 Check the scientific/medical contents with your

medical team to have no ambiguity
 Practice the presentation, record them, take the time

to play back
 Ask a friend/colleague for feedbacks and look for

areas that worked well and areas that you might
want to improve

Gibbs’ Reflective Learning
Cycle

Do you know
Awhat this
Quick Test
;)
picture is?
Virtual Presentation Tips

Time to Execute!

Efficient time
1
management
 It is important that you are aware

of your time allocation and do not
run over.
 Make sure your presentation is within an

appropriate time to discuss each point.
 sufficient time should be allocated at the

end of your presentation to allocate Q&A.
 You should be clear on your aims at the

start and recap everything at the end.

Opening & Objectives 2
 Look/Sound Confident (Warm up your voice if needed)
 In the opening sentences describe the challenges of the

status quo and why you found an urge to run such event (a
relevant story can be captivating).
 At the start of the session, provide attendees the objectives

and each session’s time duration.
 Afterwards include information about microphone muting

and Q&A directives.
 If you are recording the event, ensure attendees are aware.

 Practice making your voice dynamic. It may feel
uncomfortable at first, but it’s important to project more
vocal energy than you would during an in-person
presentation.
Enhance
Engagement 3  Plan engaging questions and use a combination of
personal observations and business insights.
 Include a short video to support your data and to create

a more interactive participation.
 Tie-in responses from attendees to create connections.

This builds respect and rapport.
 Conduct a poll question to track, evaluate and improve

your next webinars based on the feedbacks.

Practice Chunking 4
What is Chunking?
 To emphasize certain
Chunking refers to the process information in a slide, direct
of taking each pieces of the audience’s attention to
information and grouping specific content using your
them into larger units. computer’s cursor.
By grouping each data point  You can reveal different

into a larger whole, you can parts of a slide and control
what the audience sees and
improve the amount of
hears as you progress
information you can remember through the slide.
and share it coherently to the
participants.
Virtual Presentation Skills Virtual Presentation Tips
Answer the Questions
5
Attentively
 Identify possible questions and scope in your preparation:

The background work that you undertook whilst planning your presentation is the key to
handling questions effectively and understanding what type of audience you'll be faced with.
 Ask your seniors to be prepared for the Q & A in case you did not have enough information to
respond to a question raised.
 Set some rules for asking questions:

At the start of your presentation, make it clear when you would prefer to deal with questions - as
you go along or at the end of the presentation.
Virtual Presentation Tips

Q&A
Handling
Routine

Recap the
6
Presentation
 Outline the session’s agenda and point out

briefly to the topics you/your colleagues have
covered.
 Refer back to the opening message

 Set up a question at the beginning of your speech
and use your ending to answer it.
 Close with the title of the presentation – this works
best with a provocative, memorable title
 Ending with a memorable quote
 Thank and Acknowledge

Overview
Preparation Execution
 Dial-in before the meeting starts  Efficient time management

 Dress appropriately  Opening & Objectives
 Professional surroundings and background  Enhance engagement
 Know your slides (Contrasting colors and  Practice Chunking
font size)  Answer the questions attentively

 Let Someone Else Check the Chats  Recap the highlights
 Evaluate and Enhance


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