TIME MANAGEMENT

SKILLS
Unit no. 3
Unit Title: Professional Practice
 TIME MANAGEMENT SKILLS
• Time management skills allow you to work on a schedule, avoid distractions, and
finish projects on time.
• Time management is a soft skill. Soft skills are related to your personality, so you
learn them naturally as you grow up. However, they can be improved through
practice.
• Time management skills are important because they help you structure your work in a
way that allows you to accomplish goals.
• Managing your time well also allows you to have space to be creative and proactive
with your goals.
Some of the most important time management skills include:

• Goal-setting. Setting goals is the first step to becoming a good time manager.
Goal-setting allows you to clearly understand your end goal and what exactly you
need to prioritize to accomplish it. Setting both short and long-term goals can lead
to success in your career.
•Organization. Staying organized can help you maintain a clear picture of what
you need to complete and when. Being well-organized might mean maintaining an
up-to-date calendar, being able to locate certain documents easily, having a tidy
environment and taking detailed, diligent notes.
•Prioritization. Assessing each of your responsibilities for priority is key in being a
good time manager. There are many ways to prioritize what you need to
accomplish.
•Communication. Developing strong communication skills can allow you to make
your plans and goals clear to people you work with. It also allows you to delegate,
which lets you focus on completing the most important, relevant tasks that align
with your goals.
•Planning. A fundamental part of time management is planning. Being efficient in
planning out your day, meetings and how you will accomplish things will help you
stick to your schedule.
•Delegation. Being a good time manager means only completing work that will help
you and your company accomplish goals. While this skill is most often done by
managers, you can also practice delegating tasks if you are managing a project.
• Stress management. When practicing good time management, you should also be
attentive to your mental health. Handling stress in a positive way can help you stay
motivated and perform well when going through your schedule.
 The Importance of Setting Objectives
Objectives will give you and everyone in your company a very clear picture of what you’re working
towards.
• Objectives will give you guidance and direction: If you’re not sure on how to proceed in a variety of
instances, referring to your business’s objectives will provide you with a kind of ‘road map’ to navigate
with so that you know you’re heading in the right direction.
• Objectives will motivate and inspire your employees: one of the biggest reasons that objectives are
important is that they’ll give your workforce a target to aim for and the drive they need to deliver results. 
• Objectives will help you to evaluate performance: setting objectives means that you’ll be able to assign
individuals in your organization with specific targets and responsibilities, having something measurable to
refer to when you’re reviewing their performance. Then, collectively, you’ll be able to compare your
objectives with actual performance, adjusting processes and behaviors as required.
 SETTING OBJECTIVES/GOALS
Goals’ setting is a valuable tool once it is implemented properly and with
purpose. By building goal setting into your team’s activities players will be
able to better identify what is expected of them from the team. 
 Short Term Goals   Medium
They should be developed
with a finite amount of time
in mind. These goals should
be the easiest to achieve in
regards to minimal time
allocated to the task.
Focuses on a three-to-six-
month time frame, especially
in reference to revenue and
profitability. Short-term
objectives are geared towards
short-term needs such as
improving cash flow or
launching a new product.
Term Goals
They should be the result of
an individual/team achieving
or completing a task because
of consistently satisfying the
requirements of their short-
term goals.
Medium-term planning
generally covers a period of
about three years. It may
include plans to open a new
store or enter a new market.
Long Term Goals
Long-term planning is rooted in
your company's identity and
purpose. It may have elements
of specificity such as a goal to
open a certain number of new
stores over the next ten years.
However, it is impossible to
predict market conditions and
current events over such an
extended time frame.
 SMART Goals
• By setting objectives and creating a clear roadmap for how you’ll reach your
intended target, you can decide how to apply your time and resources to make
progress.
• Without goals, it can be difficult to determine how to get a certain job,
promotion or other milestones you want to achieve.
• Use a framework called SMART goals.
• A SMART goal is a carefully planned, clear and trackable objective. It stands
for Specific, Measurable, Achievable, Relevant and Time-based.
S = Specific
Be as clear and specific as possible with what you want to achieve. 
M = Measurable
What evidence will prove you’re making progress toward your goal
A = Achievable
Before you begin working toward a goal, decide whether it’s something you can
achieve now or whether there are additional preliminary steps you should take to
become better prepared.
T = Time-based
When setting goals for yourself, consider whether or not they are relevant. Each of
your goals should align with your values and larger, long-term goals.