INTRODUCTION

TO SQL - ACCESS
U. Rangith
ICTT – Instructor | NVQ Level – 04
Vocational Training Center
Ministry of Vocational Training Authority of Sri Lanka
There are Four Main Parts

■ SELECT
■ FROM
■ WHERE
■ ORDER BY
Access SQL – Programming with
Access 2007
■ SELECT Statement
– Return value from a specify field in a table or tables

■ Example with Employee Table:

– SELECT ID, FirstName, LastName, UserName

■ Fully Qualified:
– SELECT employee.ID, employee.FirstName, employee.LastName,
employee.UserName
Selecting Field From Table to Display

■ SELECT Statement
– Return value from a specify field in a table or tables

■ Example with Employee Table:

– SELECT FieldName1, FieldName2, FieldName3

■ Fully Qualified:
SELECT Table1. FieldName1, Table1. FieldName2, Table1. FieldName3, Table1.
FieldName4
FROM Table1;
SELECT Query Example

■ Example with Employee Table:

– SELECT ID, FirstName, LastName, UserName

■ Fully Qualified:
– SELECT employee.ID, employee.FirstName, employee.LastName,
employee.UserName

■ SELECT *
FROM Employee;
INNER JOIN

Return all record were given values are equal in both tables.

Usage
FROM Customers INNER JOIN Contacts ON
Customer.ID=Contacts.Customer_ID
OUTER JOIN

Return records from one table and some records from another table where given values are equal in
both tables.

Usage
FROM Customers LEFT JOIN Contacts ON Customer.ID=Contacts.Customer_ID

All SOME
FROM Customers RIGHT JOIN Contacts ON Customer.ID=Contacts.Customer_ID

SOME ALL
Full Use

SELECT Customers.CustomerName, Contacts.LastName,Contacts.Email FROM Customer

INNER JOIN Contacts ON Customers.ID=Contacts.Customer_ID
Connecting Two Tables or More Table

SELECT Table1.Field_Name, Table1.Field_Name, Table3.Field_Name

FROM Table1 INNER JOIN (Table2 INNER JOIN Table3 ON Table2.bid=Table3.bid) ON
Table1.sid=Table3.sid
WHERE (Condition);

Example:

SELECT sailor.sid, Sailor.sname, Reserved.color

FROM Sailor INNER JOIN (Reserved INNER JOIN Boast ON Reserved.bid=Boast.bid)
ON Sailor.sid=Boast.sid
WHERE Sailor.sname="Raman"; Table1: Sailor
Table2: Reserved
Table3: Boast
Caculating Average

SELECT Avg(Table_Field_Name) AS Field_Heading/Field_Name

FROM Table_Name;

Example:

SELECT Avg(sailor.age) AS Average

FROM sailor;
Using Where Condition

SELECT Avg(Table_Field_Name) AS Field_Heading/Field_Name

FROM Table_Name;
WHERE(Condition)

Example:

SELECT Avg(sailor.age) AS Average

FROM sailor
WHERE (sailor.rating<10);
Count Data

SELECT COUNT(Field_Name)
FROM Table_Name;

Example:

SELECT COUNT(sname)
FROM sailor;
Using And, OR Functions

SELECT Sailor.sid, Sailor.sname, Reserved.color

FROM Sailor INNER JOIN (Boast INNER JOIN Reserved ON Boast.bid=Reserved.bid)
ON Sailor.sid=Boast.sid
WHERE Reserved.color="red" Or Reserved.color="green";
Filtering Data using Where Conditon

SELECT Sailor.sid, Sailor.sname, Boast.bid

FROM Sailor INNER JOIN Boast ON Sailor.sid=Boast.sid
WHERE Boast.bid=103;
ORDER BY

ORDER BY  This is used to Order Change the Ascending Order of particular Field Name

SELECT Table1.Field_Name1, Table1.Field_Name2, Table1.Field_Name3

FROM Table1
ORDER BY Table1.Field_Name3;

Example:

SELECT EMP.ID, EMP.First_Name, EMP.Contact_Number

FROM EMP
ORDER BY EMP.Contact_Number;
Calculating SUM

SELECT sum(Table1.Field_Name1) AS New_Field_Name FROM Table1;

Example:

SELECT sum(sailor.age) AS Total_Sum FROM sailor;

The SQL MIN() and MAX() Functions

■ The MIN() function returns the smallest value of the selected column.
■ The MAX() function returns the largest value of the selected column.

MIN() Syntax
SELECT MIN(Field_Name)
FROM Table_Name
WHERE condition;

Example

SELECT MIN(Student_Average)
FROM Stu_Marks
Where Condition;
The SQL MIN() and MAX() Functions

■ The MIN() function returns the smallest value of the selected column.
■ The MAX() function returns the largest value of the selected column.

MAX() Syntax
SELECT MAX(Field_Name)
FROM Table_Name
WHERE condition;

Example

SELECT MAX(Student_Average)
FROM Stu_Marks
Where Condition;
The SQL BETWEEN Operator

■ The BETWEEN operator selects values within a given range. The values can be
numbers, text, or dates.
■ The BETWEEN operator is inclusive: begin and end values are included. 

SELECT Field_Name1,
FROM Table_Name
WHERE Field_Name BETWEEN value1 AND value2;

Example:

SELECT Stu_ID, Stu_Marks, Stu_Total;

FROM Student
WHERE Stu_Marks BETWEEN 50 AND 70;
UPDATE A FIELD RECORDS

SELECT Table1.Field_Name1, Table1.Field_Name2 + Value AS Field_Name

FROM Table1;

Example:

SELECT EMP.EMP_ID, EMP.EMP_Salary + 5000 AS Updated_Salary

FROM EMP;
Filtering records from a field

SELECT Table_Name.Field_Name1, Table_Name.Field_Name2

FROM sailor
WHERE Field_Name LIKE ‘ Character * ' ;

SELECT EMP.EMP_Name, EMP.Salary

FROM EMP
WHERE EMP_Name LIKE 'A*';

Its Display the employe name which is starts by “A”

Try Some Practical… 