IBM

PRESENTATION ON IBM Excel

1.EXCEL SCREENING
Rows
Columns
Cells
Scroll bar
Tabs
Ribbons
Quick access toolbar
Name Box
Formula Bar
Zoom
Sheets
File Name
2. AND GROUP: MOVING THE
WORKBOOK
3.WORKBOOK V/S WORKSHEETS
4.DATA ENTR y
5.SELECTING RANGE
6.SAVING WORKBOOK FORMATS
7.TABS & GROUP
*Great tabs
*Rename tabs
*Delete tabs
*Add group
*Add option in groups
FORMATING IN EXCEL
*Font
 Bold
 Underline
 Italic
 Border
 Background Color
 Font Color
 Font 1-design
 Font 2-big
 Font 3-small
 Alignment
 Numbers
10. CHARACTERISTICS OF CELLS
*Text
*Number
*True
*False
*Error from formula
Relative Reference
Absolute reference
Mixed reference
11. LOGICAL TEXT
*Comparative operator
*=equal
*≠not equal
*>greater than
*<less than
*≥greater than equal to
*≤less than equal to
*logical formulas
 True
 False
* True or false
* Pass or fail
* 1/0
*Yes/no
*Nested if functions
 End function
 Not functions
 If error function

12.LOGICAL FUNCTIONS;
IF FUNCTIONS
NAME
TRIM
PROPPER
UPPER
LOWER
LESS

TEXT RELATED FUNCTIONS

PRACTICAL IN EXCEL SHEET
* Bold
*Underlined
*Italic
2.COLORING
 Font coloring
 Background coloring
3. SIZE OF TEXT
4.ALIGNMENT TEXT
5.ORIENTATION OF TEXT

FORMATING IN CELL
CTRL+A
SELECTE
D ALL
 CTRL+B

ALL
LETTERS
ARE BOLD
CTRL+C

COPIED
CTRL+D
VALUE
FILLED
DOWN
CTRL+F
CTRL+G
CTRL+H
 CTRL+I

L I
A
IT C
 CTRL+K

HYPERLINK
 CTRL+N

NEW
SLIDE
 CTRL+O

OPEN
 CTRL+P

OPENED
PRINT BOX
CTRL+R

FILLED
RIGHT
 CTRL+S

FILE
SAVED
 CTRL+U

ALL TEXT
UNDERLINED
 CTRL+V

COPIED TEXT
PASTED HERE
 CTRL+W

CLOSE OPTION
APPEARS AFTER
PRESSING THE
SHORTCUT KEY
CTRL+X
 CTRL+Z

THE TEXT CHANGES

MADE IN THE TEXT
GOT REMOVED
AFTER PRESSING
‘UNDO’
 CTRL+Y

THE CHANGES
REMOVED IN THE
TEXT APPEARED
AGAIN ON THE
TEXT
 FONT
SIZE

FONT SIZE
INCREASED
 FONT
SIZE

FONT SIZE
DECREASED
 FONT
COLOR

FONT
COLOR
CHANGED
 FONT
BACKGROUND
CHANGED
 BORDERS

ALL
BORDERS
INSERTED
Numerical Alignment

Numerical values are by default

aligned to the right side

Through alignment function it

cab be aligned to the middle

As well as on the left side through

alignment
 LOGICAL
FORMULA(1,0)
APPLIED WITH
LOGICAL
TEXT(>=)

LOGICAL
FORMULA(1,0)
APPLIED WITH
LOGICAL TEXT(<)

LOGICAL
FORMULA(1,0)
APPLIED WITH
LOGICAL TEXT(<=)
 LOGICAL
FORMULA(pass/fail
) APPLIED WITH
LOGICAL TEXT(=)

LOGICAL
FORMULA(pass/fail)
APPLIED WITH
LOGICAL TEXT(>)
 LOGICAL
FORMULA(pass/fail)
APPLIED WITH
LOGICAL TEXT(<)

LOGICAL
FORMULA(pass/fail)
APPLIED WITH
LOGICAL TEXT(>=)

LOGICAL
FORMULA(pass/f
ail) APPLIED
WITH LOGICAL
TEXT(<=)
 LOGICAL
FORMULA(“Yes”/”No”)
APPLIED WITH LOGICAL
TEXT(=)

LOGICAL
FORMULA(“Yes”/
”No”) APPLIED
WITH LOGICAL
TEXT(>)
 LOGICAL
FORMULA(“Y
es”/”No”)
APPLIED
WITH
LOGICAL
TEXT(<)

LOGICAL
FORMULA(“Yes”
/”No”) APPLIED
WITH LOGICAL
TEXT(<=)

LOGICAL
FORMULA(“Yes”/”N
o”) APPLIED WITH
LOGICAL TEXT(>=)
 LOGICAL
FORMULA(“tru
e”/”false”)
APPLIED WITH
LOGICAL
TEXT(=)

LOGICAL
FORMULA(“tr
ue”/”false”)
APPLIED
WITH
LOGICAL
TEXT(=)
 LOGICAL
FORMULA(“true”
/”false”) APPLIED
WITH LOGICAL
TEXT(<)

LOGICAL
FORMULA(“true”/
”false”) APPLIED
WITH LOGICAL
TEXT(>=)

LOGICAL
FORMULA(“true”/”fa
lse”) APPLIED WITH
LOGICAL TEXT(<=)
Data Bars
Color Scales
Icon Sets

CONDITIONAL
FORMATING
 CELLS ARE CELLS
FORMATTING FORMATTED
THROUGH DATA ACCORDING TO
BARS THEIR VALUES
 CELLS ARE CELLS ARE
FORMATTING COLOREDA
THROUGH COLOR CCORDING
TO THEIR
SCALES VALUE
 CELLS ARE
FORMATTING
THROUGH ICONS
Itis formula which helps to fetch a
particular name,value,date etc from a
very large data
This formula can be written as
“=vlookup(cell value,range,column
no.&0
0 stands for exact value in the
language of excel

VLOOKUP(VERTICAL LOOKUP)
FORMULA
NAME CELL RANGE
NUMBER SELECTED

COLUMN TRUE
NUMBER VALUE
FILTERS
FILTERS
APPLIED
 By clicking on the pivot table option a
box displays on the screen which asks
for range selected and the path where
table will inserted

Range
selected

Path where
table is to be
inserted
new/existing
sheet
 Select the field
which is to be
used in the table
and drop it in the
appropriate area
 To insert a graph
in the sheet go to
insert ribbon and
click on the graph
option
We have inserted the
bar graph by
selecting a particular
range of data
 To insert a graph in the
sheet go to insert ribbon
and click on the graph
option
We have inserted the
pie chart by selecting
a particular range of
data
 Naming a table

Name box

By selecting a
particular range of
data and then by
clicking in the on the
name box its name can
be changed
 SORT &FILTER
IT IS A RIBBON WHICH HELPS US TO CHANGE THE DATA ACCORDING TO THE WAY
WE WANT TO REPRESENT IT THE WAY WE WANT . WE CAN CHANGE ITS ORDER OF
ARRANGEMENT THROUGH SORT AND WE CAN CHANGE THE DATA TO A
SPECIFICRELATED VALUE . THIS RIBBON CAN INSERTED BY TWO WAYS

1) BY GOING IN DATA TAB 2) BY GOING ON HOME

AND THEN CLICKING TAB AND THEN CLICK ON
SORT OR FILTER AS PER SORT&FILTER RIBBON
OUR REQUIREMENT
SORTING DONE
A to Z WHICH
MEANS
ASCENDING TO
DESCENDING
 SORTING Z to A
WHICH MEANS
DESCENDING TO
ASCENDING
 CUSTOM SORTING
THIS HELPS IN ARRANGING THE DATA
ACCORDING TO OUR REQUIREMENT
AS WE ARRANGED OUR
DATA BY DATE OF
JOINING ,STUDENT
NAME,MONTH OF
JOINING &A to Z
 FILTER
IT IS USED TO OMIT A
PARTIULAR TYPE OF DATA
WHICH IS UNWANTED
ACCORDING TO THE SITUATION
BY DISELECTING
BLANKS IN THE
BOX ALL THE
BLANKS IN THE
DATA WILL BE
OMMITTED
THERE ARE 3
TYPES OF OF
FREEZE
OPTIONS
 1)IN FREEZE PANES WE SELECT A
PARTICULAR CELL AND THEN THE
ROW&COLUMN N EAR THE CELL
WILL
BE FREEZED
2)IN FREEZE TOP ROW THE
TOPMOST ROW WILL BE FREEZED

3)IN FREEZE FIRST COLUMN THE

VERYFIRST CLOUMN WILL BE
FREEZED
TEXT TO
COLUMN

THIS FUNCTION
IS TO DEVIDE OR
SHIT A
PARTICULAR
TEXT TO
ANOTHER
COLUMN
CLICK ON THE SPACE
BOX AND THEN A
LINE WILL INSERT ON
SCREEN PUT THE
LINE AFTER FIRST
NAME
 CLICK
ON
“FINISH
”
 AS WE DIVIDED THE TEXT IN “TEXT
TO COLUMNS” ACCORDINGLY THE
TEXT IS ALSO DIVIDED IN COLUMNS
 FETCHING TABLES
THROUGH THEIR NAMES
FROM DIFFERENT SLIDES
 BY CLICKING
ON”LOGICAL ”
THE TABLE
NAMED
“LOGICAL” WILL
SHOW UP