Professional Documents
Culture Documents
Long Composition
• Article
• Speech
• Debate
• Report
Short Composition
• Advertisement
• Notice
• Poster
• Invitation and Reply
• Word Limit – 50
• Should be in a box
• Content should be concise and clear
Advertisement
There are two types of advertisements in the newspaper:
•Classified
•Commercial/Display
Since the advertisement must attract the reader it must be attractive. Every
word must express the idea clearly. However, brevity should not be at the cost
of clarity.
Characteristics of Classified Advertisements:
•Situation Vacant
•Situation wanted
•Sale and purchases - Property/goods/vehicles
•To let
•Educational institutions
•Missing persons/pets
•Lost and found
•Travels and tours
•Matrimonial
Situation Vacant
Situation wanted
•Make – Brand
•Model/Colour/Year of manufacture
•Accessories/Mileage/KMs covered
•Ownership details
•Prices expected
•Contact details
•Name of institution
•Courses/classes offered
•Who can join?
•Timing
•Facilities
•Fee details
•Last date for registration
•Contact details
Travels and Tours
NOTICE
Date
Subject/Heading
Content of the notice - This should answer questions like what, where, when,
who and how, any additional information.
Sign.
Name
Designation of the person issuing the notice
*As the General Secretary of the students’ house
council of Green Grove Public School, Shimla,
draft a notice informing the council members to
attend a meeting to be held on 20th July 2021 in
the school council office.
GREEN GROVE PUBLIC SCHOOL, SHIMLA
NOTICE
14th July 2021
HOUSE COUNCIL MEETING
This is to inform that a meeting of the students’ house council will be held on
20th July 2021 at 2:00pm in the school council office to discuss and finalise
program for the Annual Day celebrations. Important decision about duties,
items, certificates and mementoes will be taken. Attendance of all the
members is compulsory.
Karthik
Karthik Sharma
General Secretary
*As the Executive Director of Himachal Tourism,
write a notice to be published in newspapers
informing the general public about a Paragliding
and Hot Air Balloon Competition you wish to organise.
HIMACHAL TOURISM, SHIMLA
NOTICE
14th July 2021
PARAGLIDING AND HOT AIR BALLOON COMPETITION
Himachal Tourism proudly announces the 37th Paragliding and Hot Air Balloon
Competition to be held on 20th and 21st August 2021 in Solang Valley. All
amateurs and professionals are cordially invited to participate. Besides a
Challenge Cup, there are three cash prizes to be won in each category.
Registrations close on 31st July 2021. For details log on:
www.hptoursism/competitions.nic.in
Sanjay
Sanjay Sharma
Executive Director
*You have found a wrist watch in the school premises.
Write a suitable notice for the school notice board. You
are Sunanda/Surender, Head Girl/Head Boy, Kendriya
Vidyalaya, New Delhi.
KENDRIYA VIDYALAYA, NEW DELHI
NOTICE
14th July 2021
WRIST WATCH FOUND
All the students are hereby informed that a wrist watch has been found in the
school premises yesterday during the fifth period. Whosoever has lost his/her
watch may take it from the Lost & Found Department between 10am-11am
after giving the suitable description.
Sunanda/Surender
Sunanda/Surender
Head Girl/Head Boy
*You have lost your water bottle in the school premises.
Write a suitable notice for the school notice board. You
are Anita/Akhil of XI A, Kendriya Vidyalaya, New Delhi.
KENDRIYA VIDYALAYA, NEW DELHI
NOTICE
14th July 2021
WATER BOTTLE LOST
A brand new Milton water bottle has been lost in the cricket ground on 10 th
July 2021. It is blue in colour and has a white lid. There is a sticker of Virat Kohli
on its steel body. If found, return it to the undersigned. The founder will be
given a suitable reward.
Anita/Akhil
Anita/Akhil
Class – XI A
Poster
• A poster is used to spread awareness regarding a social issue,
an event or a product.
Format
• Give a heading and a catchy tag line/slogan
• Remember to illustrate your poster with a sketch
• There is no fixed layout
• Use convincing language
Content should include:
July 6, 2021
Sir
It gives us immense pleasure to inform you that we are celebrating the Annual
Day on July 12, 2021 at 5:30 p.m. in the Activity Hall of the school. We shall
consider it a great honour if you could grace the occasion and preside over
the function as the Chief Guest and give away the prizes.
Yours faithfully
Sign
Principal
Reply
• The invitation is either accepted or rejected.
• Use formal words – kind invitation, great pleasure,
regret etc.
• Use third person ‘they’ instead of first person ‘I,
we’
• The address of the writer and the date to be
written.
Mrs and Mr Naidu received an invitation
for dinner from Mrs and Mr Sharma, who
are celebrating their 50th wedding
anniversary. Draft a reply accepting the
invitation.
House No. 41
Global Society
Pune
Best wishes
Naidus
Mrs and Mr Naidu received an invitation
for dinner from Mrs and Mr Sharma, who
are celebrating their 50th wedding
anniversary. Draft a reply declining the
invitation, giving
an appropriate reason.
House No. 41
Global Society
Pune
Mrs and Mr Naidu thank Mrs and Mr Sharma for the invitation
for dinner on the occasion of their 50th wedding anniversary
on 12th July 2021 at Hotel Leela Palace. However, they express
their inability to be present on the occasion due to a prior
engagement. They send their best wishes to the family.
Best wishes
Naidus
Informal Invitation
10 December 2021
Dear Ramesh
As the winters are approaching, I invite you to spend the
winter break with me at my house in Mumbai. At that time,
the weather here is pleasant due to sea winds. I will introduce
you to my parents and close relatives. Kindly confirm your
arrival by mid- December.
Yours affectionately
Puneet
Informal Acceptance
27 Patel Nagar
New Delhi
Dear Aunt
Thank you very much for inviting me to spend some part of
my summer vacation with you at Manali. I hope to reach
Manali by 15th May and stay there for a week.
Yours affectionately
Madhav/Manisha
Informal Rejection
27 Patel Nagar
New Delhi
25 April, 20XX
Dear Aunt
Thank you very much for inviting me to spend some part of my summer vacation
with you at Manali. However, I will be unable to join you as I need to prepare for
my entrance exam which will take place in July.
Yours affectionately
Madhav / Manisha
EXERCISES FOR PRACTICE
Your school is organizing the prestigious KVS National Level Social Science
Exhibition in its premises. Draft an invitation in not more than 50 words giving all
essential details.
You are Dharma raj, son of Ramesh Patnaik, Bannerghatta , Bangalore. Your
father wants you to draft a formal invitation to be sent on the occasion of your
sister, Sheela’s marriage. Prepare the invitation.
You are Mohan/Molly. You have been invited by Rotary Club to act as one of the
judges for an Elocution Competition for students of classes XI and XII. But due to
a previous engagement you cannot accept this invitation. Write a formal reply to
the President of the Club regretting your inability to accept the invitation.
You have opened a restaurant in Uppal Road, Hyderabad. Draft an invitation for
the inauguration of the same, specifying the chief guest and other important
details like date, time and venue. Do not exceed 50 words.
Your school is organizing a Book Fair on its sprawling play-ground. Draft an
invitation giving all the details including the chief guest.
Long Composition
• Article
• Speech
• Debate
• Report
Follow the CODER
Format
• A powerful quotation or lines from a beautiful poem can be used to
introduce and/or summarise your viewpoint.
• Greet your audience and introduce the topic you are speaking on.
• Keep the introduction short and take up the main topic as quickly as
possible
• Use concrete terms and tangible examples
• Avoid abstract phrases which are quite vague. Use simple language.
Good morning,……………………………………………………………. Today I
stand here to express my views on the……………………………………
Conclusion
To Connect first paragraph to second
To begin with, Firstly,
In the first place, The first reason,
Format
• Begin with greeting the chief guest and fellow speakers or listeners
and include the topic (for/against).
• Express your views about the topic
• Compare and contrast, highlighting your viewpoint
• Use language that is persuasive and powerful using the expressions
like – I vehemently disapprove of, I strongly feel, in my opinion, may
I ask etc.
• Content must reflect clarity of thought, accuracy of facts and
balanced view.
• End by thanking the audience.
Good morning,……………………………………………………………. Today I
stand here to speak in favour of/against the motion
…………………………………….
Conclusion
Report
Format – for magazine
Heading/Title
By: Name, Designation
1st line – What, when and where, followed by details of the topic as per
the sequence in which the events took place.
Heading/Title
By: Name, Designation
Date
Place
1st line – What, when and where, followed by details of the topic as per
the sequence in which the events took place.
Letter Writing
• Business Letters
• Official Letters
• Letters to the Editor
• Job application
Format of Letter
Sender’s address (2 Lines)
Points to Remember
• Begin by identifying yourself
• Clearly state the purpose of writing
• Give relevant details
• Make a request for appropriate action
• Quote reference numbers, order number, cheque number etc.
• Convey message briefly and in a straightforward manner
Letter of Enquiry
Sunrise School
Chandigarh
Sir
I am the Sports Secretary of Sunrise School, Chandigarh and we
want to buy sports material in bulk for various games and sports for
our school for the new academic session 2020-21.
We are interested in cricket bats and balls, hockey sticks, balls, goalkeeper’s
full kit, footballs, volleyballs, basket balls, table tennis balls and bats etc. We
also need items for uniform namely, sports T-shirts, shorts and vests of
different sizes.
Your firm has been mentioned to us as one of the best dealers in sports
goods. I shall be glad if you send me your catalogue along with quotations
for large quantities. Please do mention the time required to deliver the order
and the terms of payment.
I hope you will facilitate business by quoting the lowest possible rates. I am
confident that you will patronise us by giving some discount also. Please
mention the rate of discount on the catalogue prices.
Yours faithfully
Ajay Verma
Sports Secretary
Reply to Enquiry
May 5, 2020
The Librarian
Sunlight Global School
Noida
Sir
This is with reference to your letter dated May 2, 2020. We are a
leading supplier of quality books and are happy to furnish you the
following information:
We stock dictionaries and encyclopaedias published by Indian as well as
foreign publishers. We have books suitable for all age-groups of school
going children. As desired by you, we are enclosing our latest catalogue.
It contains the information you need.
I hope our terms will meet your approval and we’ll receive your order soon.
Yours faithfully
Ajay Goyal
Sales Manager
Placing an Order
First Paragraph - Introduction and explain for what are you going to
place the order
Sir
It is my pleasure to communicate to you that your quotation no.
XXXXXX has been approved by our school and we wish to place an
order for sports items in bulk with your company. List of the items
along with their quantity is given below:
Name of the Item Quantity
Wicket keeping pads 35
Batting pads 50
Football 45
Batting gloves 30
Wicket keeping gloves 35
Practice net 04
Stumps 30
Volleyballs 30
Kindly, deliver the order on time, by ensuring that all the items are in
good condition. Payment of the entire purchase will be done in cash at
the time of delivery.
Yours truly
(Name)
Sports In charge
Cancellation of an Order
First Paragraph - Introduction and explain the reason for writing the
letter
Sir
This is with regard to the order placed by us to your publishing
company in the order no XXXXXXXX dated 12 May 2020. We request
you to kindly cancel the order and delivery of books as mentioned
in the said document.
We will like to bring to your notice that the order was required to be
delivered by 22 May 2020. However, we are sorry to say that our order
has not been executed. Due to delay in the delivery of the books, we may
not require the items provided by you, hence we are forced to cancel
the order.
We expect you will provide a full refund for amount that was paid in advance
according to the agreement. Kindly contact us for any further communication
in this regard.
Yours truly
(Name)
Librarian
Official Letter
• Official letters are written to various public or civil servants who
generally head their respective departments or sections – Principal,
Municipal Commissioner, Deputy Commissioner etc
• Letters of complaint
• Making enquiries
• Making requests
Points to Remember
• Begin by identifying yourself
• Clearly state the purpose of writing
• Give relevant details
• Make a request for appropriate action
• Convey message briefly and in a straightforward manner
Letter to Editor
• The purpose is to highlight, express concern and give suggestions on
an issue of public interest
Points to Remember
• Draw the attention of the authorities concerned /general public
towards the problem, NOT of the editor
• Request concerned authorities to take the action, NOT the editor
• Raise the issue by citing some latest news/survey report etc.
• Analyse the issue, try to find causes
• Offer suggestions to solve the problem
• Do not ask the editor to solve the problem as he can only voice your
ideas
• Be courteous, even if critical
Beginning lines:
•Kindly allow me to use some space in your esteemed daily to express
my views and concern on………
•Kindly allow me to use some space in your esteemed daily to draw the
attention of the concerned authorities to the nuisance of……..
•Through the column of your esteemed newspaper, I would like to
draw the attention of the concerned authorities towards………..
Ending lines:
•Hope some effective measures will soon be adopted to improve the
existing situation.
•Hope the concerned authorities will take notice and do something in
this direction
•I hope the concerned authorities and the general public will see the
gravity of the matter and some measures will be adopted to ………….
Job Application
• Consists of two parts – cover letter and bio data
Points to Remember
• Follow the format of formal letter
• Keep it brief and to the point
• Para 1 - Introduction – mention the source from where you got the
information about the vacancy and your wish to apply for the post.
12 July 2021
The Principal
Global Public School
Noida
Sir/Madam
In response to your advertisement in The Noida Express, dated June 25,
2021 for the post of a Political Science teacher in your renowned school, I
wish to offer my candidature.
I would like to bring into notice that I possess all the qualities required for
the job. I have completed my MA in Political Science from Delhi University.
I have a teaching experience of 3 years in a renowned school in Delhi.
I am hard working, punctual and result oriented. I assure you that I shall
work with full devotion and sincerity. Please find enclosed my bio data
for the said purpose.
Yours sincerely
Sanjay/Sanjana
BIO DATA
NAME- Sanjay/Sanjana
FATHER’s NAME- Rajan Sharma
DATE OF BIRTH- 21 April, 1986
ADDRESS- 21, Shankar Vihar, Noida
PHONE- 98100XXXXX
E-MAIL- ra123@gmail.com
MARITAL STATUS- Single
AGE- 34 years
NATIONALITY- Indian
Educational Qualifications:
Experience:
References: