ntroducing

NFRASTRUCTURE
MANAGEMENT
OLUTION
Western Cape Department of Transport & Public Works
Foreword
Through our Infrastructure Management Solution,
(IMS) proposes to assist the
Western Cape Department of Transport & Public Works (the Department)
enhance its asset management practice to ensure its asset register is
accurate, complete, policy driven, statutorily compliant (GIAMA, GRAP, PFMA, etc.)
Auditor-General certified,
and significantly contributes to the overall achievement of the Department’s mandate.

Ngubane & Co also wishes to provide strategic support in achieving the Department’s,
Integrated Development mandate
and provide the best value programme & project management support to enable
the Department achieve its multifaceted strategic objectives.

Our excellent value solution is presented in the succeeding slides.

Western Cape Department of Transport & Public Works

agenda
1. Our IMS team
2. 7 things about our asset management practice
3. Government Immovable Asset Management Act
(GIAMA) Implementation support
4. Strategic support for Integrated Development mandate
5. Project & Programme Management service offering
6. Our engagement philosophy
7. Thanks & Questions

Western Cape Department of Transport & Public Works

IMS TEAM

Name: Solomon Sikhosana, CA (SA)

Name: Kola Jolaolu, B.Sc Econs, FCA, PMP
Role: Programme Quality Assurer
Role: Engagement Director
CHARTERED ACCOUNTANT, BANKER, with audit, accounting, risk management
CHARTERED ACCOUNTANT, ECONOMIST, PROJECT MANAGEMENT
and internal control experience in investment banking and central banking.
PROFESSIONAL with over two decades post qualification experience
experience in professional accounting practice, financial management,
mortgage banking, retail and investment banking.

He has led asset management projects and given training on asset

management many countries in Africa, Australia and the UK.

Clients for which he has undertaken similar assignments in the past

The Office of the President of South Africa Name: Rajesh Singh,

Department of Foreign Affairs
PetroSA Role: Hardcat™ & Systems Expert
PORTNET, etc.:
SYSTEMS EXPERT,
Implemented and still supports several Hardcat users across the world.

Western Cape Department of Transport & Public Works

IMS TEAM

Name: Greg Cronje, CA (SA)

Name: Thami Mdala-Maneli, LLB Role: Business Case Expert
Role: Project Leader

Name: Andre Jooste

Name: Hannes van Vuren,
Role: Asset Accountant
Role: Due Diligence Consultant

Western Cape Department of Transport & Public Works

7 Things to know
about our
Asset Management
Practice
Western Cape Department of Transport & Public Works
1
Proven, substantial track
record in public sector
asset management.
Some of our public sector clients are:
All the departments of the
KwaZulu-Natal Provincial Government,
National Department of Education,
Western Cape Department of Education,
THE PRESIDENCY,
Department of Foreign Affairs,
South African Express Airways,
Mthonjaneni, Nkandla, & AbaQulusi Municipalities,
KZN Coastal FET College,
Competition Commission,
Department of Provincial & Local Government,
Limpopo Department of Health & Social Welfare, etc.

Western Cape Department of Transport & Public Works

2
Accredited vendor
of the World’s leading Asset
Management software.

Ngubane & Co is the

Exclusive South African Vendors
& African Master Resellers
of the Hardcat Asset Management Software

Western Cape Department of Transport & Public Works

3
Able to identify, verify, mark and
capture required data on any number of physical
assets anywhere in the world

We verified the existence of about

500 000 assets in KwaZulu-Natal alone,

verified over 25 000 specialist medical devices in
42 Hospitals in Limpopo &
over 140 000 global assets of the
Department of Foreign Affairs across 124 countries

Western Cape Department of Transport & Public Works

4
24/7 Support and
on-going training
sessions to users.

Ngubane & Co
Standard terms of engagement includes
a Software Licence Agreement
with Hardcat (Pty) Australia Ltd and
an Ngubane Software Maintenance Agreement
that guarantees at least 2 software upgrades a year
& on-going user support. Our training, through
our SkillsAcademy™ includes
a period of handholding with unlimited phone,
e-mail and SMS contact with our consultants 24/7.

Western Cape Department of Transport & Public Works

5
Able to supply all software,
hardware, auditing & data
management tools during implementation
and provide on-going and
expanding needs.

Ngubane & Co has offered

the same services to all its
clients over the years.
We supplied over 400 software licences and
200 handheld scanners to KZN, about 120 scanners
to the Department of Foreign Affairs,
and supplied the needed skills to carry out the audit,
data and project management to these clients.

Western Cape Department of Transport & Public Works

6
Able to offer a flexible
and valuable on & offsite
Asset Management Service Level
Agreement to the Department.
Ngubane & Co has Standard Terms of Engagement,
Holistic Asset Management SLA, Software Support & Maintenance Agreem
that guarantees our clients world-class support
thereby achieving best practice standards.

Western Cape Department of Transport & Public Works

7
Able to demonstrate proficiency in
asset register balancing &
reconciliation in order to reach an unqualified audit
report.

Since Ngubane & Co’s intervention at the

The Presidency,
National Department of Education
and the Department of Foreign Affairs,
we have been involved in asset register reconciliation and
balancing resulting in clean audit reports
for three consecutive years.

Western Cape Department of Transport & Public Works

 FIXED
ASSET
MANAGEMENT
PROTOCOL™

Western Cape Department of Transport & Public Works

FAM Protocol™ Overview

Potential Strategy Plan Implementation Mastery

Obtain approval Project Initiation Embed Asset
Establish Management
for Project Activities
Implementation Culture
Develop protocols
Develop implementation
Assess Strategy Implement
Concepts
operating Options benefits tracking
Establish Site
Environment Mechanism
Offices & Walkdown
teams
Evaluate Evaluate Harvest benefits
Assess Strategy implementation
Options Concepts
Acquire/
Business Adapt/ Develop
Strategy System Continual
Establish
Vision & Improvement
Value Rollout/ Mechanism
Agree Select preferred Project
Determine Proposition
Preferred Concept(s) Manage
Status “Dummy”
Options Ensure Systemic
Trials
integration

Service
Provider Develop detailed Pilot agreed
/Client Implementation Option(s)
Workshop Plans CLOSE-
OUT

P r o j e c t / Q u a l i t y / C h a n g e M a n a g e m e n t

Western Cape Department of Transport & Public Works

Our approach is to
concurrently deploy
eight (8) components
of our methodology
Western Cape Department of Transport & Public Works
1. Change Management Strategy
2. Project Management Framework
3. Quality Assurance Plan
4. Data Integrity Management
5. Information Technology Management
6. Asset Management System (Hardcat™)
7. Policy & Procedures Development Framework
8. SkillsAcademy™ intervention & support

Western Cape Department of Transport & Public Works

GIAMA
IMPLEMENTATION & SUPPORT
SOLUTION

Western Cape Department of Transport & Public Works

GIAMA IMPLEMENTATION FRAMEWORK

SERVICE DELIVERY OBJECTIVES

IAM PRIINCIPLES

Western Cape Department of Transport & Public Works

Immovable Asset
Planning & Budgeting
Cycle Support
We can
assist
every
step
of the
way
during
this
cycle

Western Cape Department of Transport & Public Works

 Strategic
Support for
INTEGRATED
DEVELOPMENT
MANDATE

Western Cape Department of Transport & Public Works

Our Interrogation Tool Environment
Environment

Ethics
Ethics Growth
Growth Strategy
Strategy

Strategic
Strategic Support
Support
Business
Business Partner
Partner Competitor
Competitor Processes
Planning
Planning Processes

International
International Market Transfer
Transfer Payments
Payments Fraud
Resource
Resource Allocation
Allocation Market Dynamics
Dynamics Fraud
Organisations
Organisations

National/Provincial
National/Provincial Authority
Authority &
& Supply
Supply Chain
Chain Legislative
Legislative &
&
Logistics
Logistics Management Learning
Learning Organisation
Organisation Regulatory
Government
Government Responsibility
Responsibility Management Regulatory

Municipal
Municipal Council
Council Monitoring
Monitoring Economic
Economic Service
Service Delivery
Delivery Other
Other Tangibles
Tangibles Human
Human Resources
Resources Contract
Contract

Service
Service Provider/ New Service Development Occupational
Provider/ Plant, Occupational Health
Health
Supplier Reputation
Reputation Change
Change Management
Management Plant, Estate
Estate &
& Property
Property Liability
Liability
Supplier // NGO
NGO && Safety
Safety

Market
Market Physical
Physical People
People &&
Stakeholder
Stakeholder Governance
Governance Process
Process Legal
Legal
Structure
Structure Asset
Asset Culture
Culture

Strategic
Strategic Operations
Operations

STRATEGIC DUE DILIGENCE PROTOCOL TM

Financial
Financial Information
Information

Liquidity
Liquidity &
& Capital
Capital Information
Information Intellectual
Intellectual
Market
Market Reporting
Reporting IT
IT Systems
Systems
Credit
Credit Structure
Structure Management
Management Property
Property

Planning
Planning &
&
Interest
Interest Rate
Rate Collectability
Collectability Accounting
Accounting Equity
Equity Hardware
Hardware Intangible
Intangible Assets
Assets
Development
Development

Cash Knowledge
Knowledge
Foreign Cash Management
Management Regulatory
Regulatory &
& Software
Software Operations
Operations
Foreign Exchange
Exchange &
Debt
Debt Management
Management
& Treasury
Treasury Compliance
Compliance

Organisation
Organisation &
&
Funding
Funding Networks
Networks Monitoring
Monitoring

Western Cape Department of Transport & Public Works

Our
Project
& Programme
Management
Service offering
Western Cape Department of Transport & Public Works
PROGRAMME
& PROJECT MANAGEMENT
SUPPORT
PROTOCOLS
Western Cape Department of Transport & Public Works
Project & Programme Management

Planning
Processes

Initiating
Processes
Executing
Processes
Controlling
Processes

Closing
Processes

Five-fold processes

Western Cape Department of Transport & Public Works

 PROJECT PORTFOLIO REVIEW PROTOCOL TM

INFORMATION PROJECT RESULT

INITIATION GATHERING ASSESSMENT REVIEW REPORTING

Obtain Establish
Review "WAR”
approval room Review
Obtain Project Obtain Project
Determine inputs from
Information Review
Review stakeholders
Diagnostics
Review Diagnostics
Results
Project
Environment Review
Finalise
Project Obtain
Review Review
Information Approval for
Results Results
Diagnostics
Determine Project
Management Develop Project
Maturity Profile Report Review
Portfolio Database Present Results
Implement Project Results
to
Review Diagnostics
Stakeholders
Determine Review
Objectives Obtain Portfolio
Project
Sign-off
Obtain Close-out
in-puts
Hold Project
Review Workshop

QUALITY/CHANGE MANAGEMENT STRATEGY

Project Support/Management Office
RISK CHANGE CONTROL
MANAGEMENT MANAGEMENT

HUMAN RESOURCES KNOWLEDGE

MANAGEMENT MANAGEMENT

PERFORMANCE STAKEHOLDER
MANAGEMENT MANAGEMENT

PROJECT SUPPORT
OFFICE
INTERNAL
COST/BENEFIT TRACKING
TRAINING

QUALITY ASSURANCE VENDOR

MANAGEMENT MANAGEMENT

FACILITIES & CONTRACT

ADMINISTRATION MANAGEMENT

IT INFRASTRUCTURE & MIS MANAGEMENT

Western Cape Department of Transport & Public Works

 Our engagement
philosophy

Western Cape Department of Transport & Public Works

Ap
pli
c ati
on
of
in-
de
pth
kn
ow
led
ge
Masterful
Superior delivery
Close collaboration with client ensuring that clients
receive and deserve
l i ne the credit.
i sc ip
d
e nt
m
age
man
e c t
j
P ro
Our triune strategy
Western Cape Department of Transport & Public Works
 5 – Phase Skills Mastery Protocol™ (5-Phase SMP™)

FOCUS ON THE INDIVIDUAL THE INDIVIDUAL AT WORK

1 2 3 4 5

Needs Definition Re-orientation Orientation Technical Mastery

Phase Phase Practice Phase Training Phase Phase

Conduct a 5-month Re-introduction Demonstration of

Conduct personal guided orientation to Work Acquired Skill &
Re-orientation practice Environment Orientation
workshop
Conduct & report on
Conduct training Propagation of
Conduct performance per
in accordance acquired Skill &
Executive individual
with Relevant Orientation
Interviews
Professional
Conduct introductory bodies
workshop to ultimate requirements
Conduct middle Mastery
level interviews work environment
Conduct formal
appraisal per Formal Appraisal
1-month unguided
Conduct participant placement to work High Productivity
composite skills environment Ongoing Training
development
needs workshop
Report back on
Placement Experience

Determine skills
development Determine Technical
needs catalogue Training needs

CHANGE MANAGEMENT ON-GOING MENTORING

 Many thanks for
your attention.

We are happy to
take any questions
www.ngubane.co.za

Western Cape Department of Transport & Public Works