ORGANISATION IN

TECHNICAL
COMMUNICATION

By-
Rahul Choudhary
Rohan Kubasad
Sandeep P. M.
Sandeep S. Prasad
Shanmukhayya Gorthi
 Technical communication is the process of conveying
usable information through writing or speech about a
specific domain to an intended audience.

Organisation in technical communication refers to the

process of arranging information logically.
 SPATIAL ORGANISATION
It is the logical division of a subject or topic on the basis of how they are arranged in
space.

Advantages Disadvantages
 Easy to use  Creates monotony in longer texts
or presentations.
 Presents a clear & logical picture
 Does not provide proper emphasis.
 Simplifies a difficult subject
 Spatial words & phrases provide
coherence.
CHRONOLOGICAL ORGANISATION
It is the narration of events in the order in which they occur in time.

Advantages
 Easy to use.
 Time connectives provide
coherence.
 Readers or listeners do not get
confused.
 Easy to check and review mistakes.
 Presents a clear and logical picture.
Disadvantages
 May create boredom.
 Creates monotony.
 May assign importance to
unimportant material due to
chronological compulsion.
 GENERAL TO SPECIFIC
ORGANISATION
In this the general information is followed by specific information.

Advantages Disadvantages
 Generalisations help  Retaining audience attention may
readers/listeners understand the become a problem.
details.
 May create boredom.
 Readers or listeners have clarity
about the theme or thesis statement.
 SPECIFIC TO GENERAL
ORGANISATION
In this the specific information is followed by general information.

Advantages Disadvantages
 Objective & scientific.  Getting audience attention in the
beginning could be difficult.
 More convincing.
 Effective examples & illustrations
help readers/listeners to understand
the generalisation.
What
What
Under
General
Specific
Difference
Chronological
IN
Organisation
What
Now
is
Till
isINCREASING
Spatial
Difference
Barriers
which
Technical
General
to
now
we
isThe
General
Specific
Communication?
Between
are
we
Organisation
weto
next
Communication?
discussing
have
Communication?
have
In
Organisation
between
Effective
ORDER
Organisation
Technical
isGeneral
discussed:
seen:
OF
– &
Oral
Technical
& Written
Communication.
IMPORTANCE
Communication.
Communication.

In this the unimportant/less important details are followed by the important details.

Advantages Disadvantages
 Familiar logical sequence.  Too time consuming or busy
technocrats or executives who are
 Holds, builds and retains audience
interested only in important points.
attention.
 Needs extra efforts on the part of
 Easy to follow.
the reader/listener who has to
patiently wait for the main point to
be discussed.
 IN DECREASING ORDER OF
IMPORTANCE
In this the important details are followed by the unimportant/less important details.

Advantages
 Less time consuming for busy
technocrats & executives who are
more interested in important points.
 Reader/listener need not wait for
the main point to be discussed.
 Easy to follow.
Disadvantages
 Audience interest gradually
decreases.
 Retaining audience attention may
become a problem.
 May create monotony & boredom.
 EMPHATIC ORGANISATION
In this the ideas are presented in the order of increasing importance with an abstract
or summary in the beginning.

Advantages Disadvantages
 A summary or abstract helps  May create monotony.
readers to get the gist of the matter
 Difficult to use.
in the beginning.
 May antagonise readers.
 Readers need not wait for the main
ideas.
 Familiar logical sequence.
 Holds, builds & retains audience
attention.
 Easy to understand.
The patterns of logically organising information in technical communication are:

 Spatial Organisation

 Chronological Organisation

 General to Specific Organisation

 Specific to General Organisation

 In Increasing order of Importance

 In Decreasing order of Importance

 Emphatic Organisation
THANK YOU