Preparation of SF5 and SF 10: Deped Order 58,2017D Office Memo (DM-PHROD-2021-0476)

Preparation of SF5 Deped Order 58,2017D
and SF 10 Office Memo (DM-PHROD-2021-0476)
Jonathan F. Diche
TA, Office of the Director, Planning Service
June 28, 2021
2
Content and Format of SF5 Report on Promotion
• Tagging of Honors for Grade 6, 10 and 12

(SHS not yet available in LIS)
• SHS prepare SF5A and 5B (System
Generated)
• Temporarily Enrolled Listed in SF5
• Updated instruction for SCC to sign in SF5
• Schedule of Updating in LIS
DEPARTMENT OF EDUCATION 2
3
UTILIZATION OF SF10
• SY2020-2021 All Grades 1 to 4, JHS & SHS

(Balik Aral learners shall use SF10 as appropriate in
a grade level)
• Mandatory to all Public Schools
• Highly Encouraged Private Schools and LUC/SUC

with some consideration in style and branding
4
Content and Format of SF10
• Basic Profile
• Education Eligibility
• Academic Performance
• Certification
Not included in SF10
• Secondary Data in Learner’s Profile (available
in LIS)
• Attendance Performance & School Days,

Character Traits/Core Values. Picture of
Learner.
(available in SF9)
Basic Profile and Eligibility
• Only DepEd Official Logo and Seal is visible (Deped Order 31, 2019 Deped Service
Mark and Visual Identity Manual)
• Do not insert name of school and it’s logo at the heading
• Insertion of school logo, school name, division and region at the heading is strictly not allowed.
SF10 Branding/Style
• Only DepEd Official Logo and Seal is visible

(Deped Order 31, 2019 Deped Service Mark and
Visual Identity Manual)
• Do not insert name of school and it’s logo at

the heading
SF10 Learner’s Profile
• Consistent with LIS SF1 Generated Data
• Arrangement of Learner’s Name

(Last Name, First Name, Name Extension (if
any), Middle Name) – DO 11, 2018
• No insertion of Additional Data Elements
Academic Performance
SF10 Academic Performance
• Grading Box for Each School and School Year
(Transfer from one school to another school within School Year,
use separate grading boxes)
• Name of Adviser and signature for each grading box is

required
• Remark for Learning Area’s Final Rating is Passed or Failed

and in General Average is the decision, Promoted or Retained
(For conditionally promoted, consider the recomputed final
grade) – DO 8, 2015
Promoted
Retained
, or
Pas
sed
Fail
ed
or
Indicate Final Rating

School 2 – Receiving School
Indicate Grades for 4th grading

Transferred In during School
Indicate Grades for 3rd grading

Copy grades from school 1 for 2nd grading
Copy grades from school 1 for 1st grading
Year
Transferred out to School 2 – Receiving

School effective September 1, 2020
Transferred Out during School
School 1 – Originating
may mark
“no entry”
blank or
Leave it
Indicate Grades for 2nd grading

Indicate Grades for 1st
School
grading
Year
SF10 Academic Performance
General
Average as
Conditionally
(Recomputed GA?) of EoSY Promoted
Deped Memorandum 051, 2020 Guidelines on the Conduct or Remedial,

Advancement, and Enrichment Classes During Summer 2020
Deped Order 13, 2018 IMPLEMENTING GUIDELINES ON THE CONDUCT OF

REMEDIAL AND ADVANCEMENT CLASSES DURING SUMMER FOR THE K TO 12 BASIC
EDUCATION PROGRAM
Recomputed Final Grade (DO 8, 2015 )

- Requirement for promotion: Final Grade of at least 75 in all Learning Areas
- no mentioned of Recomputed General Average
Moved Out After School Year For Moved in at the Beginning of
School Year
School 2 – Originating
School School 3 – Receiving School
DO NOT MARK
Indicate Grades for 2nd grading
Indicate Grades for 3rd grading

Indicate Grades for 1st grading
Indicate Final Rating

Indicate Grades for 4th grading
Pass
“NO ENTRY” .
ed or
Faile KEEP ALL
d
REMAINING
BOXES VACANT.
Promoted
The receiving F
,
Condition school will use
ally
Promoted
or
these boxes.
Retained
1 Grading Box = 1 SCHOOL

Certificate of Transfer
ISSUANCE OF CERTIFICATION IS FOR LEARNER WHO TRANSFERRED OUT

OR MOVED OUT ONLY
If additional space is needed, reprint another page.
Important Notes
• Includes the signature over

printed name by ink of the
principal and the school’s official
seal
Procedure
A. Preparation and Updating
• New SF10
ES Class Adviser of Grade 1
JHS Class Adviser of Grade 7
SHS Class Adviser of Grade 11
With supporting documents
Identity (Birth Certificate or other equivalent document)
Eligibility
- SF10ES: ECCD Checklist (kinder) /Certificate or equivalent document
- SF10JHS: Certified copy of SF10ES/Certificate or equivalent document
-SF10 SHS: Certified copy of SF10JHS /Certificate or equivalent document
• Class Adviser of other grade levels will update using the same/original SF10
• Every End of School Year ONLY (not every end of the quarter)
• Kindergarten will only use the ECCD checklist instead of SF10/Form 137
Procedure
B. Transfer and Safekeeping

• School where the learner completed Grade 6 and Grade 10 will
keep the Original Copy of SF10.
– Duplicate Copy will be kept by the originating school in case of transfer to
other school.
– Use separate grading box if transferred within the School Year. Copy
existing grades for previous quarter/s to complete the current grading box.
• Policy on Transfer Document (Deped Order 54, S. 2016)
SF10-SHS
Deped Order 69, 2016 introduced the SHS

Form 137. It is a collaboration with BHROD-
SED, EMISD-PS, USD-ICTS & BLD – SHS
Task Force
• Same norm and protocol with SF 10-ES & JHS
• General Average from the 2 semesters in a SY
• Certified True Copy will be provided to SDO
once graduated.
School Forms
Other Concerns
Certificate of Good Moral is no longer included in

the list of Documentary requirement in DO 3, 2018
• Printing of another page of SF 10?

- Consider substance/thickness of paper
- Print another page, Name and LRN of the learner
may print/write in the upper page.
Other Concerns
• Transferred In from Private School. Receiving
public school may transfer the record from
SF10/form 137 of Private School to the SF10.
Attached the form137/SF10 from private school
• Documentary Stamp Tax (DST) in SF 10? Under
review but right now, it is not included in the list of
requirement stipulated in DO 54, 2016 and DO3
2018. The Transaction is just within Deped
Offices/Schools.
Learner Information System:
Tracking of Learner’s Module
And Guidelines for Transfer
of Document
Overview of Functionality
and Current Challenges
Deped Order 14, 2016

Deped Order 54, 2016
Jonathan F. Diche
June 28, 2021
OVERVIEW OF TRACKING SYSTEM
● Monitor movement of learners from one
school/community learning center (ALS) to
another
● Updated and secured enrollment history
information
● Able to share information and eliminate
redundancy in recording
DEPARTMENT OF EDUCATION
MONITOR MOVEMENT
● Public School to Public School
● Public School to Private/LUC/SUC School and vice versa
● Formal School to Community Learning Center (ALS) and vice versa
● Philippine School to Philippine School Abroad and vice versa
MONITOR MOVEMENT
● Migration of learner from one sector or geographical area

to another is important information in assessment and
planning.
● In this time of pandemic, the LIS record of migration of

learners from private schools to public schools is one of
the indicators being monitored to provide
support/assistance for both sectors of education.
ENROLLMENT HISTORY
● Name and contact details of
School/s and CLCs Attended
● Duration of Study and Status
(Day of 1st Attendance/SY,
Transferred Out, Dropped Out,
& End of School Year Status)
● Education Achievement
(Promoted/Retained and
General Average)
ENROLLMENT HISTORY
● The LIS Enrollment History record is one of the measure

to validate authenticity of the learner’s enrollment claim.
● In time of calamity/disaster such as the Yolanda Storm

Surge, Marawi Siege and Taal Volcano Eruption, the LIS
Enrollment Data was used to facilitate and validate
enrollment of affected learners who lost/destroyed paper-
based record of enrollment credential.
SHARED INFORMATION
● Eliminate redundancy of
encoding
● Easy access for updating and
reference
● Reliable in validating
Learner’s Claim of Enrollment
Record
● Secured electronic storage
SHARED INFORMATION
● Since the introduction of LIS, a considerable amount of
clerical works of our teachers were drastically reduced
since teachers are no longer need to create a new record
of learner who transferred in from another school.
● Information being shared thru this LIS facility is

considered as tampered proof as only authorized
personnel is allowed for access
How The Tracking System Works
The tracking system is highly dependent on the “cooperation” of
both originating and receiving schools or CLCs.
a. The receiving school (School 2) initiates the request upon enrollment

of learner in LIS. The system will notify the originating school and
validate if the proposed transfer is legitimate.
b. The originating school (school 1) is expected to response within thirty

(30) days upon received of the electronic notification. The receiving
school must decide either confirm or decline the requested transfer.
Reasons to decline request are :

1. Learner is still with us (Mistaken Identity)
2. Learner is attending classes in another School. (Attending in a
school different from the school that made the request)
3. Deceased
Declining invalid
request for transfer
CONFIRMING TRANSFER REQUEST
By confirming legitimacy of a requested transfer, the originating

school indicates the date of last attendance of learner in their school
and the date when the credential document sent thru courier or in
any form as possible and safe except hand it over to s the parent or
party with interest. There is also an information box that the
originating school can use to provide additional information as
needed.
What if the learner has unsettled financial obligations to the private

school? Is the confirmation of transfer still applicable?
Yes, since the Tracking System requests only the confirmation of

“Physical Transfer” of learner and it has nothing to do with the clearance
of learner (e.g any debt in the school). The private school must tag the
learner as “with financial obligation” upon confirming the physical transfer
so that the system automatically marks the learner as “Temporarily
Enrolled”.
Confirming legitimate
request for transfer
Click Here for Learner with

Financial Obligation
System Notification of Transfer replaced the traditional Request

Letter
“The LIS shall be used as platform in the request and release of learner
school records, hence the transaction shall strictly be between the
receiving and originating school” Deped Order 54, 2016 Section V,
paragraph E.
FUTURE ENHANCEMENTS
● Expansion of Learner’s
Information for Storage and
Regulated Sharing:
- Monthly Learner’s Attendance
- Quarterly Grades per Learning Area
- LESF Data
● Storage and Sharing of Learner’s

Permanent Record (School Form
10)
Challenges of Tracking System
● Some schools take some time in enrolling a transferred learner in the
system. They want first to observe the attendance performance so that if
the learner stops attending classes, it will not be counted as dropped out
in their school. As a resul, the originating school has no idea or
information about the current school of their former learner.
● Some private schools intentionally delay confirmation of transfer to force

parent to settle unpaid financial obligation.
● Some schools do not check regularly the transfer requests pending in

their account.
PENDING TRANSFER CONFIRMATION
Total Pending Transfer Confirmation in LIS as of June 01:
CALABARZON
SECTOR SCHOOLS PENDING
LUC 1 1
PRIVATE
PUBLIC
700
1,736
1,968
14,027 SDO Quezon
SUC 5 33
TOTAL 2,442 16,029 SECTOR SCHOOLS PENDING
PRIVATE 35 51
PUBLIC 325 903
TOTAL 360 954
FUTURE ENHANCEMENTS
● With the increasing demand for learner’s performance,
the LIS is highly considering expansion of data being
collected and has started the technical assessment and
system capacity study.
● Initial consultation with other key stakeholders and

partners is ongoing to further improve the LIS Tracking
System.
Checking Of School Deped Order 11, 2018
Forms
Jonathan F. Diche
June 28, 2021
Policy Objective
• Data Validation
• Maintain/Ensure LIS
accuracy
School Data Usage
school
allocation of
resources/policy data
issuances
Validation
decision analysis
Overview
School Forms
SF1 SF2 SF3

Optiona
Identity LACT
l
Status NLPA
School Forms
SF4 SF5 SF6

Performanc Count Tally
SF2 e with SF 4 &
Summary
SF10 Tally SF 5
Warm NLPA not

Bodies Included
School Forms
SF7 SF8 SF9

Selected
Not included Grade Modality
Level/Section
Grades Tally
Not included DM 14, 2021
with SF10
School Forms
SF10 SF8
• Grades 1 – 4, JHS, SHS
• NLPA is the remark/status
SF9
forSelected
learner no longer
Branding Grade Modality
participating in any learning
Level/Section
activities for the last 7
Consistent weeks Grades Tally
with SF 5 & DM 14, 2021
• Original Copy with SF10
SF 9
What to Check and How
School Form 1 (Adviser)
School Form 4 (School Head)
Learner’s Complete Nos. of Registered Learners
Name, Date of Birth Column in SF4 vis-à-vis
and Gender. If not Nos. of Learners Column in SF 5.
matched, If not matched,
adjust SF1 thru LIS validate each learner using SF2
Learner’s Profile and adjust status of Enrolment
thru LIS Updating Status
Birth Certificate or
Equivalent Document (DO 3,s.2018) School Form 5 (Adviser)
School Form 5 (Adviser) School Form 4 (School Head)

Learner’s Complete Name LRN,
Nos. of Registered Learners
General Average and EoSY Status
by class column in SF4
in SF5 vis-à-vis
vis-à-vis
SF 10. If not matched, validate
Nos. of Learners Column in
using SF1 (Profile) and/or SF 9
SF 6. If not matched,
(Grades) and adjust EoSY General
validate each classes using
Average thru LIS EoSY Updating
SF 5
School Form 10 (Adviser) School Form 6 (School Head)
& Applicable Certificates DEPARTMENT OF EDUCATION
SCC
SCC Scopes
Check and Adjust the Following
SF 1 – Identity/profile of Learner
SF 2 –Modality, LACT and NLPA
SF 3 -Optional
DCC Checking is suspended for SF 4 – Warm Bodies & NLPA
SY 2020-2021 –DM 14, 2021 SF 5 – Academic Performance (DO not
Inlcude NLPA Learner)
School Forms Checking Study
School Forms Checking Report IA
School Forms Checking Report 2nd part
TEMPORARILY ENROLLED
\
• Affidavit of Undertaking
• Included in SFs 1 and 5 as TE
• Do not Issue SF10
• Use of Temporary Progress Report
Card (not valid for transfer)
• Indicate in SFCR
\
End of Presentation
Thank You
Send comment/feedback to ps.od@deped.gov.ph

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Preparation of SF5 and SF 10: Deped Order 58,2017D Office Memo (DM-PHROD-2021-0476)

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Preparation of SF5 and SF 10: Deped Order 58,2017D Office Memo (DM-PHROD-2021-0476)

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Copyright:

Available Formats

Preparation of SF5 Deped Order 58,2017D

and SF 10 Office Memo (DM-PHROD-2021-0476)

Content and Format of SF5 Report on Promotion

• Tagging of Honors for Grade 6, 10 and 12

• SY2020-2021 All Grades 1 to 4, JHS & SHS

• Mandatory to all Public Schools

• Highly Encouraged Private Schools and LUC/SUC

Content and Format of SF10

• Attendance Performance & School Days,

• Only DepEd Official Logo and Seal is visible

• Do not insert name of school and it’s logo at

• Arrangement of Learner’s Name

• No insertion of Additional Data Elements

• Name of Adviser and signature for each grading box is

• Remark for Learning Area’s Final Rating is Passed or Failed

Indicate Final Rating

Indicate Grades for 4th grading

Indicate Grades for 3rd grading

Transferred out to School 2 – Receiving

Indicate Grades for 2nd grading

Deped Memorandum 051, 2020 Guidelines on the Conduct or Remedial,

Deped Order 13, 2018 IMPLEMENTING GUIDELINES ON THE CONDUCT OF

Recomputed Final Grade (DO 8, 2015 )

Indicate Grades for 2nd grading

Indicate Grades for 3rd grading

Indicate Final Rating

1 Grading Box = 1 SCHOOL

ISSUANCE OF CERTIFICATION IS FOR LEARNER WHO TRANSFERRED OUT

• Includes the signature over

B. Transfer and Safekeeping

• Policy on Transfer Document (Deped Order 54, S. 2016)

Deped Order 69, 2016 introduced the SHS

Certificate of Good Moral is no longer included in

• Printing of another page of SF 10?

Deped Order 14, 2016

● Migration of learner from one sector or geographical area

● In this time of pandemic, the LIS record of migration of

● The LIS Enrollment History record is one of the measure

● In time of calamity/disaster such as the Yolanda Storm

● Information being shared thru this LIS facility is

a. The receiving school (School 2) initiates the request upon enrollment

b. The originating school (school 1) is expected to response within thirty

Reasons to decline request are :

By confirming legitimacy of a requested transfer, the originating

What if the learner has unsettled financial obligations to the private

Yes, since the Tracking System requests only the confirmation of

Click Here for Learner with

System Notification of Transfer replaced the traditional Request

● Storage and Sharing of Learner’s

● Some private schools intentionally delay confirmation of transfer to force

● Some schools do not check regularly the transfer requests pending in

● Initial consultation with other key stakeholders and

SF1 SF2 SF3

SF4 SF5 SF6

Warm NLPA not

SF7 SF8 SF9

School Form 5 (Adviser) School Form 4 (School Head)

Send comment/feedback to ps.od@deped.gov.ph

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