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Federal Project Management Unit (FPMU)

Federal Water Management Cell (FWMC)
Ministry of National Food Security & Research

CUSTOMIZATION & IMPLEMENTATION

OF MIS/GIS DASHBOARD
PUNJAB ZONE

PRESENTED BY: ME&IE CONSULTANTS

SEQUENCE OF THE PRESENTATION /MEETING AGENDA
1. PROGRESS MADE SO FAR
2. DEMONSTRATION OF DASHBOARD DEVELOPED FOR AJK AND KP PROVINCES
3. PLAN FOR DASHBOARD FOR THE PUNJAB PROVINCE
4. ASSIGNMENT OF RESPONSIBILITY FOR REQUIREMENT GATHERING AND COORDI
NATION WITH PMIS DEVELOPMENT TEAM
5. FIX RESPONSIBILITY FOR DATA ENTRY AND DATA VERIFICATION
6. ELABORATE TRAINING MECHANISM FOR WHOLE STAFF
7. RESPONSIBILTY TO PROVIDE IT INFRASTRUCTURE LIKE SERVERS, BACKUPS ETC.
8. APPROXIMATE DURATION OF THE DEVELOPMENT AND DELIVERY OF SOFTWARE
9. FIX THE OWNERSHIP OF THE SOFTWARE AFTER COMPLETION INCLUDING SOFT
WARE  SOURCE CODE
10. APP DEVELOPMENT FOR BOTH OPERATING SYSTEM LIKE ANDROID AND IPHONE 
11. PROVISION OF MOBILE PHONES TO STAFF SUBJECT TO ALLOCATION OF DATA EN
TRY ROLE BY COONCERNED STAFF
12. ANY OTHER ASPECT/ AGENDA WITH THE PERMISSION OF THE CHAIR
ME&IE CONSULTANTS’ SCOPE AND SERVICES
 Undertake baseline, midline and end line surveys for the project
activities/interventions.
 Develop monitoring strategy, framework and Result-Based Monitoring (RBM)
indicators.
 Preparation of monthly, quarterly and annual monitoring & evaluation reports.
 Assessing the water saving per annum on watercourses, water storage tanks and field
levels.
 Assessing the improvement in water availability due to the provision of conveyance
system.
 Assessing the economic benefits to the agriculture in terms of changes in yields,
irrigated area, cropping pattern, cropping intensity, farm income and employment in
command area of watercourses and water storage tanks.
 Assessing the extent of community mobilization, financial and administrative
sustainability of water users’ associations and ensuring the maintenance of
watercourses, water storage tanks and laser land Levelers.

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ME&IE CONSULTANTS’ SCOPE AND SERVICES
 Economic impact of project interventions.
 Carry out the impact evaluation of the project intervention on the economy and
stakeholders.
 Develop a website containing information on facilities and services, applications,
procedures, watercourses, water storage tanks and laser Levelers database, etc.
(while the project staff will maintain the website).
 Provide technical support for the development of a custom-designed mobile
application (Android Based) to capture on-site project progress and geo-tagged
photos. It should be synchronized with the central MIS/GIS database and application
for instant reporting and feedback to the management. The said requirement is
based on the following functional features:
 Development of a GIS database with all spatial layers related to activities being
undertaken under the project
 Give technical assistance for up-dation/up-gradation of water management GIS
database.

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ME&IE CONSULTANTS’ SCOPE AND SERVICES
 Development of web-based GIS application as a dashboard interface for
comprehensive representation of all spatial and tabular information: custom
designed web GIS application be developed for large LED screens, should be self-
operative and represent project data on multiple layouts of application interface.
 Development of a MIS application as an integral part of web GIS to maintain
information on facilities and services, applications, procedures, watercourses
database, etc.
 Development of a custom designed mobile application (Android) to capture on-site
project progress, geo-tagged photos; should be synchronized with the central
MIS/GIS database and application for instant reporting and feedback to the
management.
 Application should generate custom designed reports and analysis as per user-
defined requirements.
 Application should generate alerts (SMS, email, web-notifications) to the user on the
non-conformance of project’s key indicators; the application should have the
provision to custom define alerts levels and desired notifications.

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PROGRESS OF MIS/GIS DASHBOARD

 By the end of first year of ME&IE Consultants’ services, MIS Dashboard was
successfully developed and presented to the client office.

 Android based Data Collection Application was also developed during above
mention time and submitted to client office.

 The project website of NPIWC Phase-II also designed and developed during the
mentioned timeframe. Several changes were made in consultation with client. On
the final approval during the month of November 2021, the website was published
on the public domain https://npiw2.org/

 Development of Data Collection Tool along integration with android base data
collection application, aggregated server and MIS dashboard also completed.

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PROGRESS OF MIS/GIS DASHBOARD
AJK Unit
 Upon the digitization of progress data, MIS Dashboard was implemented in
AJK, and the progress of Interventions is live on the Dashboard application
since the 4th of November 2021.
 The field enumerators of Small Dams & Irrigation were trained by ME&IE
Consultants on data collection application, along with a launching ceremony.
ICT Unit
 The Dashboard for ICT Zone completed and ready to deliver, the training and
presentation on Dashboard was held 14th of the January 2022 and nominated
staff were trained by ME&IE Consultants on data collection application.
KP Zone
 Digitization of data of previous year has been completed till now.
 Data is under validation process
 Upon the complete validation of data, KP Dashboard will be updated
accordingly, and training will be announced of nominated staff.

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MIS/GIS DASHBOARD
Regular Activities Monitoring
 Monitor the progress of project implementation and provide timely feedback
to the Project Management Units and Implementing Partners.
 Monitor, assess, and summarize achievement (outputs and outcomes)
 Analyze factors affecting the project’s implementation and achievement
Functional Requirements
 Planning
 Narrative description for planned activities (yearly)
 Budget for activities
 Planned activity schedule
 Monitoring
 Quantitative data for outcome indicators and output indicators
 Narrative information for outcomes and outputs
 Implementation status for activities (real schedule and status tag)
 Expenditures for activities
 Reporting tools
 Customizable data visualization tools (Tables, graphs, maps)
 Data export functionalities (excel, pdf, jpeg, spss)

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MIS/GIS SYSTEM

Features
 Planning
 Show activities for the current year and go back in previous years
 Validate the AWPB
 Monitoring
 Notifications / Alerts

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PLAN FOR DASHBOARD FOR PUNJAB ZONE
Methodology of Implementation Process 
Dashboard implementation phase consist of three stages
Stage I - Digitize and Migrate the Data 
 Digitize the hard copy data
 Process the preliminary data cleaning and validation
 Migrate the complete data in the respective databases.

Stage II – Nominations of Data Collection Focal Personals at Tehsil/District Level

 For the selection of nomination from all districts, there can be two methods

      Method 1:
      Selection of nomination can be done by selecting a member (WMO or field 
      engineer) from each field team of each district

      Method 2:
      The other way that each district can nominate an optimized selection rather than 
      nominating at field team level.

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PLAN FOR DASHBOARD FOR PUNJAB ZONE
Stage III - Training and Capacity Building   
Training will be designed for multiple groups of users as per divisional distribution of
districts. Potential user groups could be the following:

 Provincial DGs (OFWM) -PMU

• Regional Directors (OFWM)
• Deputy Directors (OFWM)
• Field Teams (OFWM)

 Project Consultants (NWMC) – Punjab

 Training Agenda

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ASSIGNMENT OF RESPONSIBILTY FOR REQUIREMENT GATHERING
AND COORDINATION WITH PMIS DEVELOPMENT TEAM
Focal Person nomination from ME&IEC already communicated to DG OFWM office. A
focal person from DG OFWM department is require. The focal person will be
responsible for following activities
 Provide coordination between DG & PMIS team
 Coordinate with PMIS team for bottlenecks/problems resolution
 Coordinate with District DDs to facilitate the PMIS team
 Provide any other technical support on behalf of DG OFWM department

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FIX RESPONSIBILITY FOR DATA ENTRY AND DATA VERIFICATION

Data Entry Responsibility (OFWM)

 OFWM nominated staff will fill the previously completed and on-going schemes
data through customized android base application developed by the ME&IE
consultants.

Data Verification Responsibility (OFWM & ME&IE)

 ME&IE PMIS team will monitor the received data (Aggregate Server) from
field/district enumerators through customized android-based application and
after cleaning and validation the wrong data will communicate to concerned
enumerators for correction. 

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ELABORATE TRAINING MECHANISM FOR WHOLE STAFF

Training Mechanism (ME&IE)

 Punjab zone comprises in 9 divisions and 36 district
§ Cluster based training will be conducted (Southern Punjab, Central Punjab,
Northern Punjab)
§ Training venue and arrangement is the responsibility of OFWM Department.
§ Division based districts enumerates will be gathered on announced venue by
the OFWM department and PMIS team will provide one day comprehensive
training on data collection using android application.
§ After conducting division-based trainings PMIS team will plan training and
presentation of Dashboard workshop for the capacity building of DG OFWM
Department at the DG office/ any other arranged venue by DG Punjab OFWM
Department

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RESPONSIBILTY TO PROVIDE IT INFRASTRUCTURE LIKE SERVERS,
BACKUPS ETC
IT Infrastructure (ME&IE)

MIS Dashboard and allied services are web based so that, ME&IE Consultants already
have well maintained cloud-based IT Infrastructure (Servers, backups etc.). ME&IE
Consultants is responsible to maintain it till the project completion.

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APPROXIMATE DURATION OF THE DEVELOPMENT AND DELIVERY OF
SOFTWARE  

 PMISDASHBOARD AND ANDROID DATABASE APPLICATION

CUSTOMIZATION TIMEFRAME CAN BE DEFINED UPON THE
CLEAR INSTRUCTION FROM THE OFWM DEPARTMENT

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FIX THE OWNERSHIP OF THE SOFTWARE AFTER COMPLETION
INCLUDING SOFTWARE  SOURCE CODE   

 AS PER TOR OF ME&IE CONSULTANT, SOURCE CODE OF THE

SOFTWARE IS PROPERTY OF CLIENT AND WILL BE HANDED
OVER ON THE COMPLETION OF THE PROJECT​

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APP DEVELOPMENT FOR BOTH OPERATING SYSTEM LIKE ANDROID
AND IPHONE    

IPHONE (IOS) APPLICATION IS NOT THE PART OF ME&IE SCOPE

OF SERVICES

AS ANDROID HANDHELD DEVICES ARE COMMON AND

CHEAPER SO THAT FOR DATA COLLECTION AND FIELD ACTIVITY
ONLY ANDROID APPLICATION USED AS INTERNATIONAL
PRACTISES.

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PROVISION OF MOBILE PHONES TO STAFF SUBJECT TO ALLOCATION
OF DATA ENTRY ROLE BY COONCERNED STAFF          

PROVISION OF MOBILE PHONES TO NOMINATED STAFF IS THE

RESPONSIBILITY OF OFWM DEPARTMENT IN CONSULTATION
WITH FEDERAL PROJECT MANAGEMENT UNIT (FPMU)

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ANY OTHER ASPECT/ AGENDA WITH THE
PERMISSION OF THE CHAIR         

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FEATURES OF MIS/GIS DASHBOARD
Management Information System will enable Federal and Provincial PMUs to
demonstrate to Key Stakeholders the following activities:
 Project is achieving the stated goals.
 Outcomes and outputs in accordance with targeted time frame.
GIS based Management Information System will provide the means of:
 Comprehensively tracking the project inputs and outputs using mainly the set of
key performance indicators outlined under each component at frequent
intervals.
 Monitoring of project outcome indicators.
 Robustly analyzing the relevant ME&IE data.
 Reporting progress on an open-access and regular basis, to support knowledge
sharing, greater transparency, and improved project governance.

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FEATURES OF CUSTOMIZED ANDROID BASED APPLICATION
A customized android based (Mobile & Tablet) Data Collection application developed
as per the project requirement.
Features:
 Well optimized application for better work in online/offline environment User
friendly interface.
 Consume less internet bandwidth for better connectivity at low internet/remote
areas.
 Data is automatically uploaded when a connection is detected.
 Data immediately available right after it's collected.
 Capture GPS, error validation, logic, repeats, signatures, photos and much more.
 Strong safeguards against data loss.
 Synchronize data via SSL, ensures data can't be read by a third party.
 Encrypted data will be saved at device and server.

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FEATURES OF AGREGATE SERVER
Secured hosted under SSL encryption a robust aggregation and data storage
application server also designed and customized as per the project requirement.
Features:
 It supports a wide range of data types
 It hosts blank designed data collection form and on any update in form it
synchronizes with mobile application and update the blank form 
 Store and manage submission data
 Visualize collected data using maps and simple graphs
 Create summary reports with graphs and tables and fine-tune your report's
charts, colors and questions
 Visualize collected data on a map
 Disaggregate data in reports and maps
 Export and publish data in a variety of formats

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TRAINING AGENDA
DAY - 1

Workshop Opening:
Recitation of Holy Quran

Inaugural speech

Introduction of facilitators and participants

Introduction to digital data collection & GIS based Progress Monitoring Dashboard

Discussion on approved WC forms

Discussion on approved WST/WST/LLL forms

Lunch/Prayer Break

Introduction to Android data collection application

Demonstration of approved WC forms on Android

Demonstration of approved WST/WST/LLL forms on Android

General discussion (Q&A Session)

Day End Closing Remarks

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TRAINING AGENDA
DAY - 2
Rapid Revision Session of Android Application and Digital Forms

Hands-on training session

Data collection field exercise

Lunch/Prayer Break

Discussion on hurdles/issues faced during field activity

Social Mobilization & Water User Associations

Discussion on data monitoring/validation checks

Wrap-up and Q&A Session

DAY - 3
Refresher session

Closing Speech

Distribution of Training Certificates

PMIS Dashboard Launching

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DEVELOPMENT OF MIS/GIS SYSTEM
DATA FLOW DIAGRAM

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Thanks for watching