Pusat Teknologi Nasional Berkelas Dunia

CLOSING OF PRESENTATION AND

MANAGING A QUESTIONS
BY: IS DEWANGGA. M.PD

www.itts.ac.id
 Is Dewangga, M.Pd

OUTLINE
CLOSING OF
PRESENTATION

DELIVERING SUMMARY
AND SUGGESTIONS MANAGING A QUESTION

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OBJECTIVE

By the end of the course, the students are able to create a variety of
expressions to close a presentation.

At the end of the course, the students are able to understand the
variety of expressions used to manage questions as well as dealing
with its issues in a presentation.

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HOW TO CLOSE A PRSENTATION

• Basically, there are at least four parts in closing a presentation; signaling
the end of presentation, summarizing main points, giving
suggestions/recommendation, and inviting questions. It is also
recommended to give a strong ending that will be remembered by the
audience.
1. Signaling the end of a presentation
2. Summarizing Main Points
3. Making Recommendation and Suggestions
4. Inviting Questions
5. Final Statement
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SIGNALING THE END OF A

PRESENTATION
• Below are some expressions to signal the end of a presentation.
• Well, this brings me to the end of my presentation.
• I’m sorry but time is nearly up.
• We’ve almost run out of time.
• We only have a few minutes left.
• I’m now approaching the end of my talk.
• As final point, I’d like to…
• Unfortunately, time won’t allow me to explain all the details.
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SUMMARIZING MAIN POINTS

• In the closing, it is important to deliver the summary of main points.

Below are
• some expressions that can be used.
• Let me summarize the points before I go on.
• Before I stop, let me go over the key issue again.
• I’d like to run through my main points again.
• To conclude, we….
• To sum up, I’d like to….
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MAKING RECOMMENDATION AND

SUGGESTIONS
• It is also better to put some recommendations or suggestions in the
end of a presentation.
• We’d suggest…
• Therefore, we strongly recommend that….
• I believe we should…

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INVITING QUESTIONS

• Before finishing the talk, it is also important to signal the time for
question and answer section.
• Are there any questions?
• Do you have any questions?
• Now, I’ll be happy to answer any questions you may have.
• It’s time for a few questions.
• I’d be glad to answer any questions you may have.

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FINAL STATEMENT

• Below are the expressions to give your final say.

• Thank you very much for your attention.
• So, that’s all I have to say.
• Thank you all for listening
• I sincerely appreciate your attention today/this evening
• And that brings us to the end.
• I sincerely appreciate that I’ve had this opportunity to present to you.

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STRATEGIES FOR GOOD

CONCLUSIONS
• There are many ways to end your presentation. Some presenter uses
several techniques to give effective conclusions or impactful ending.
Below are some tips to make an effective conclusion.
1. Quote a famous person
2. Ask Question
3. Using Joke
4. Thank the Audience

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HOW TO DEAL WITH QUESTIONS?

• The presenter who masters the topic well and know who the audience
will be able to anticipate most of the questions that will be asked.
• It is possible to prepare a list of possible questions that are expected to be
asked.
• In the questions and answer section, there are several important
expressions that can be used which include dealing with interruptions,
clarifying questions, avoiding giving answers, reforming questions,
admitting not knowing the answer as well as making polite questions.

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DEALING WITH INTERRUPTIONS

• During a presentation, sometimes the audience try to interrupt the talk. In this
case, if the presenter does not want to answer immediately, it is possible to
postpone the unwelcome questions or comments.
• Below are some expressions can be used.
If you don’t mind, I’ll deal with this issue later.
Thank you for your question. Can I answer it at the end?
Can we get back to that a bit later?
That’s an interesting question. If you don’t mind, I’d prefer to answer it later.
I’d prefer to answer your question at the end.

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REFORMING QUESTIONS
• Sometimes it is important to rephrase the question before giving an
answer. It aims to make sure that the presenter understands the
question. With large audience, it also allows others to hear the
questions again.
• If I understand you correctly, you would like to know…
• OK. So, what you’re asking is…
• I see. Let me just repeat your question so everybody can hear it.

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CLARIFYING QUESTIONS
• The audience sometimes do not deliver the question clearly. The presenter can
ask again what they are asking.
o I’m afraid I didn’t quite catch that.
o I’m sorry, could you simplify your question?
o I'm sorry, I didn’t understand the question. Could you repeat it?
o I’m sorry, could you repeat your question, please?
o Would you like to rephrase your question please?

• After giving an answer, it is also necessary to clarify the questioner to make sure
they get the right point.
o Does that answer your question?

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AVOIDING GIVING ANSWERS

• Some audiences might ask something that is not related to the
content of the presentation or question that is not in the presenter’s
field of expertise. It is possible for the presenter to avoid giving an
answer.
If you don’t mind, could we discuss it on another occasion?
I’m sorry, we’re not really covering that topic today.
I’m afraid that’s not really what we’re discussing today

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ADMITTING YOU DON’T KNOW

• If there are some questions that are difficult to deal with and the
presenter does not really sure the answer, it is fine to admit not knowing
the information. Presenter must not give false answer or make up wrong
information. However, it is also important to give some recommendation
or solution, and, if possible, help the audience get the answer.
Sorry, that’s now my field. But I believe my partner could answer your
question. That is not actually within my area.
I apologize I can’t answer your question right now, but I’d be happy to
email you an answer later.

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TIPS TO HANDLE QUESTIONS

EFFECTIVELY
1. Try To Give A Comment Before Answering The Questions
2. Listen To The Questions Carefully
3. Provide Negotiation And Discussion
4. Be Relaxed And Think The Questions
5. Try To Diplomatic But Firm

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CONCLUSSION
• Closing of a presentation consists of signaling the end of presentation,
summarizing main points, giving recommendation/suggestions, and inviting
questions. However, to make effective closing, it is also suggestion that the
presenter use some tips such as quoting famous person or giving
interesting/provoking questions.
• Dealing with questions is one of the most important part in a presentation.
Presenters should anticipate the questions and prepare well. Some expressions are
important to deal with difficult questions, unnecessary questions, and irrelevant
questions. The presenters can avoid the questions if the think they are not the
right person to answer or they do not know the answer. However, they still have
the responsibility to assist audience finding the answer. Presenters should also be
ready to deal with interruption and questions that need to be clarified.

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Thank You 

www.itts.ac.id ittstangsel @ittstangsel Institut Teknologi Tangerang Selatan