Chapter 12

Reference Documents
• During the normal course of business, repetitive periodic
accounting transactions must be processed. Many of
which contain a large number of line items. To minimize
input errors and data entry time, the system offers
several solutions to repetitive document posting.

• Chapter Objectives
– Provide an understanding of Reference Documents.
– Compare and contrast the advantages and
disadvantages of each type of Reference Document.
– Create each type of Reference Document

4.6fi_12.1 Reference Documents

 Solutions to Repetitive Postings

COMPLEX POSTING
Recurring Documents
Sample Documents
Account Assignment Model
ENJOY POSTING
Account Assignment template

4.6fi_12.2 Reference Documents

 Recurring Document
(Recurring Entry)

Posting
Key

Account Cannot
Change

Amount

4.6fi_12.3 Reference Documents

 Recurring Document
(Recurring Entry)

Procedure Steps
1) Enter data
2) Run Recurring Posting Program
3) Execute batch input session
(Accounting Document created)

4.6fi_12.4 Reference Documents

 Recurring Document (Recurring Entry)
Features

4.6fi_12.5 Reference Documents

 Sample Documents

Characteristics of a sample document:

• Only the amounts can be changed
• Line Items can not be added to the Sample Doc itself
• Only one can be used in an actual posting document
• Does not have to be a balanced entry
• Uses a special Document Type (X2)

4.6fi_12.6 Reference Documents

 Account Assignment Model

Characteristics:
• Flexible
• All fields can be changed
• Line items can be added
• More than one at a time can be used
• Does not have to be complete
• Named by the user

4.6fi_12.7 Reference Documents

 Flexibility of Account
Assignment Model
Account Assignment Model (template)

Header
Account PK Amount
Line item 1 xxxxxxxxxx 50 1500
Line item 2 xxxxxxxxxx 40 1500

Copy

Accounting Document

Header
Can
Account PK Amount Be
Line item 1 xxxxxxxxxx 50 3000 Edited
Line item 2 xxxxxxxxxx 40 3000

4.6fi_12.8 Reference Documents

 Account Assignment Model
Document Entry

Menu Push Posting

Path Or Button Or Key “00”

Account Assignment Model Identification

Currency
Company Code
Account PK Amount
Line item 1 xxxxxxxxxx 50 1500
Line item 2 xxxxxxxxxx 40 1500

4.6fi_12.9 Reference Documents

 Multiple Models within
One Document
Document
Account
Assignment Account Assignment Model 1
Models
Account Assignment Model 2
Account Assignment Model 2
Account Assignment Model 3
Account Assignment Model 4
Manual Entry

4.6fi_12.10 Reference Documents

 Account Assignment Template
for Enjoy Posting

Characteristics:
• Flexible
• Does not allow user-defined screen templates
• All fields can be changed
• Line items can be added
• More than one at a time can be used
• Does not have to be complete
• Named by the user

4.6fi_12.11 Reference Documents

 Other solutions to Repetitive
Postings
1. Post With Reference

• A similar document has been posted previously

• The Document Number is known

2. Hold / Set Data

• Hold Data: Data from the previous transaction is defaulted and is editable
• Set Data: Data from the previous transaction is defaulted and is not editable

4.6fi_12.12 Reference Documents

 Reference Documents - Chapter
Summary
• Key Terms:
– Reference Documents
– Recurring Document (Recurring Entry)
– Sample Document
– Account Assignment Model
– Account Assignment Template
– Hold / Set Data

4.6fi_12.13 Reference Documents