Workshop On

PNP Organizational
Development Process

Overview
 Workshop Description
Requirements in crafting a reorganization plan:

In the course of crafting your respective units and offices

Reorganization Plan, an organizational assessment should be
conducted using the SWOT/TOWS analysis in order to
identify major trends and issues affecting the ability of the PNP
units and offices in carrying out its mission and address its
current challenges. Likewise, in order to facilitate organizational
change management, a Force Field analysis should be used
to visually map and analyze the driving and resisting forces
behind your respective Reorganization Plan. These strategic
planning frameworks and assessment models should used to aid
in decision making of what courses of action should be
undertaken to ensure the successful attainment of your
respective organizational goals and objectives embodied in the
your Reorganization Plan.
 Worshop Compositions

Participants:
 
• Students of Officers
Specialized Planning Course 18-
2022
 Worshop Compositions

Group work:

• Selected units and offices with

frontline services
 Objectives
General Objective:

The PNP Reorganization Plan aims to effect

necessary and appropriate organizational
changes, starting from calendar year 2022.
These changes shall be responsive to the
challenges of the “New Normal”
environment and aligned to the different PNP
development programs such as the S.M.A.R.T.
Policing to further sustain the enhanced
efficiency and effectiveness in the delivery of
frontline policing services.
 Objectives
Specific Objectives:

To develop and implement organizational

structures and staffing patterns (OSSPs) of all PNP
Offices and Units which shall be responsive to the
challenges of the “New Normal” environment and it
should be implementable starting CY 2023;
 Objectives
Specific Objectives:

To maximize the utilization of core

competencies of the PNP personnel and rationalize
the distribution and utilization of inadequate
resources of the PNP (such as personnel, logistics,
and financial) through the adoption of updated SPs
by the PNP Offices and Units starting CY 2023; and
 Objectives
Specific Objectives:

To ascertain the adaptability and alignment of

the OSSPs of the PNP Offices/Units to the “New
Normal” workplace and processes, operational
goals or environment, innovative systems and
strategies such as the PNP Digital Transformation
Plan (or S.M.A.R.T. Policing) and Capability
Enhancement Program.
 Statutory Requirement
Section 13 of Republic Act No. 8551, to wit:

“SEC. 13. Authority of the Commission to Reorganize the

PNP. Notwithstanding the provisions of Republic Act No. 6975 on the
organizational structure and rank classification of the PNP, the
Commission shall conduct a management audit, and prepare and
submit to Congress a proposed reorganization plan of the PNP not
later than December 31, 1998, subject to the limitations provided
under this Act and based on the following criteria: a) increased
police visibility through dispersal of personnel from the
headquarters to the field offices and by the appointment and
assignment of non-uniformed personnel to positions which are
purely administrative, technical, clerical or menial in nature
and other positions which are not actually and directly related
to police operations; and b) efficient and optimized delivery of
police services to the communities.
Workshop Overview/ Mechanics

Students will be required to conduct

environmental scanning and
SWOT/TOWS Analysis, Force Field
Analysis and Improved Process
Mapping/Work Flowchart
Workshop Overview/ Mechanics

Actively participate during the entire

workshop;

Expected to share all relevant

information;

Share their knowledge, experiences

and strategies;
Workshop Overview/ Mechanics

Will be able to identify the specific

plans needed for future action; and

Will have a clear understanding on the

said workshop and come-up with
realistic proposal for the
strengthening/ expansion of your
respective units.
 
Workshop Overview/ Mechanics

The expected Workshop Outputs

will be used as bases for your
recruitment, career development
and modernization requirements.
It shall likewise serve as inputs in
the formulation of strengthening/
expansion of your respective units
and offices under the new normal
 Sample Output (SWOT/TOWS)
STRENGTHS WEAKNESSES
Internal Factors 1. Competent and well-trained PNP personnel 1. Out-dated and unresponsive organizational set-up
  2. Coordinated tasks of PNP Units/Offices
  3. IT-based records management system 2. Lack of enabling law to further enhance
  4. Competent and Supportive Leadership effectiveness of PNP Units/Offices
  3. Lack of support from Legislators
  4. Inadequate manpower (recruitment)
External Factors 5. Inadequate fund for on-site field evaluation and
inspection.
6. Unresponsive organizational set-up adhering the
“New Normal” situation

OPPORTUNITIES S.O. TRATEGIC OPTIONS W.O. STRATEGIC OPTIONS

1. Available information communication
technology system
2. Responsive NAPOLCOM and DBM
Policies available
3. Competent PNP personnel who are
graduates of Specialized Planning Course
(SPC) and other trainings relative to
planning and organizational development
4. Support and backing from PRRD,
NAPOLCOM & DILG
1. Strengthen the capability for utilization of digital
technology
2. Strengthen partnership with the NAPOLCOM and
DBM and other concerned agencies
3. Proper existing policies from NAPOLCOM and DBM
as bases in crafting the Reorganization Plan and in
updating the organizational structures and staffing
patterns of PNP offices/units
4. Develop a system for proper placement/assignment
of personnel who graduated from SPC and other
trainings relative to planning and organizational
development
1. Develop a more efficient and effective
organizational structure for PNP Units/Offices that
is responsive to adhere to the New Normal
situation.
2. Pursue for the approval of the PNP Reorganization
Plan.
3. Create more liaising and lobbying opportunities to
strengthen partnership with Legislators
4. Strengthen the PNP recruitment and selection
service for expeditious recruitment process
5. Use existing policies and results of inspection of
NAPOLCOM and stakeholders in drafting the PNP
Reorganization Plan and proposed restructuring
and strengthening of PNP offices/units

THREATS S.T. STRATEGIC OPTIONS W.T. STRATEGIC OPTIONS

1. Increasing population 1. Updating of the PNP Reorganization Plan and other 1. Rationalized distribution of personnel (admin – line
2. Uncontrollable fund allocation OD policies on organizational structures and staffing functions)
3. Peace and order situation in the concerned patterns 2. Request for fund for additional PNP personnel
localities 2. Advance programming of budgetary requirements to 3. Submission of fund request to support the Five-
4. Disruption in the management and delivery support the reorganization plan and additional Year Manpower Build-up
of police service caused by natural positions for to be created/restructured/ 4. Strengthen organizational structures of PNP
calamities, pandemic, etc. strengthened and upgraded PNP offices/units Offices/Units as well a its ICT capability and
3. Adoption of digitization strategies and maximize the infrastructure to better adopt to the new normal
use of Information and Communication Technology schemes
(ICT) to adopt to the “New Normal” Scheme
 Sample Output (Force Field)
INTERNAL INTERNAL
Directive of the PNP leadership for a more Resistance to organizational change
effective and efficient delivery of policing
services
Inadequacy of funds
Organizational dysfunction
Inadequacy of technical service staff, ICT
equipment, infrastructure and digital

RESTRAINING FORCES
Performance gaps
platforms
To keep abreast with the advancing
DRIVING FORCES

technology REORGANIZATION Weak monitoring, evaluation, and

PLAN OF THE PNP assessment of implementation of projects
and programs
Rationalized distribution of personnel
EXTERNAL
EXTERNAL Desired State:
Lack of enabling law to further enhance
effectiveness and efficiency of PNP
Demand of the community for better Highly capable, efficient Offices/Units
policing services and effective PNP with
greater organizational Lack of support from legislators in
Thrust of current administration for responsiveness to the passing the PNP Reorganization Plan in
improvement of all government services Congress
demands and challenges
Limited budget allocation/funding from the
of policing under the
Changing demands in the delivery of government
“New Normal”
policing services brought about by the
Covid-19 Pandemic/the “New Normal” environment by keeping
Bad propaganda from individuals and
situation abreast with the groups trying to malign/discredit the PNP
advancing Digital age Organization
Emerging criminality and security threats

Disruption in the management and delivery

Increasing population affecting peace and of police services caused by natural
order situation calamities, pandemic, etc.
 Group Report
(IMPROVEMENT GOAL)

• Highway Patrol Group (Motor Vehicle Clearance) – Group 6

• PNP Retirement and Benefits Administration Service (Retirement
Claims) – Group 2
• Forensic Group Laboratory Services – Group 3
• Civil Security Group - Supervisory Office for Security and
Investigative Agencies (License to Exercise Security Profession) –
Group 4
• Salary Differential (NUP/Uniformed) – Group 5
• QCPD Police Station 10 - QC Hall Precinct (Issuance of National
Police Clearance) – Group 1
• PNPA’s Cadet Admission Process – Group 7
 Group Report
(IMPROVEMENT GOAL)

• SWOT/TOWS Analysis
• Force Field Analysis
• Improved Process Mapping/Work Flowchart
• Date of Presentation: October 14, 2022
Good Luck and

Thank You!