Business

Memo
Memos, like business letters, are
written to inform and make requests.
However, they differ from business
letters in these ways:

I. For internal communication

II. Different form

III.Less formal; more conversational

tone
 PARTS OF A MEMO
(A) Heading :
Date :
To :
From :
Subject :

(B) Opening
A short paragraph describing the problem
 What is the problem?
 What led to the need for memo?
 What is the purpose of the memo?
I am happy to report that our new product ACT Energizer 3 launched in
January this year has been highly successful in the first quarter of its
launch. I am sending you the sales report for the last six months.

(C) Body: Message of the memo describes, explains and discusses

the central idea and includes all supporting details.

(D) Closing: Courteous ending, stating what action is to be taken by

the receiver.
 Syndicate Consultancy Services Pvt.
Limited
Nayadeep, Andheri West, Mumbai-53
Date : January 11, 2023
To : All Employees
From : Anurag Bhattacharya
Director (Sales & Marketing)
Subject : New Health Scheme

The company is introducing a new health scheme

called SCS health plan. You will receive your new
medical plan and the booklet outlining the terms
and conditions of the scheme by the end of this
month.
The main features of SCS health plan include:
 Medical reimbursement for treatment at private
hospitals and clinics.
 Direct payment of medical expenses to AIIMS and
other important national hospitals and clinics.
 Medical facilities for retired staff
SCS health plan is compulsory for all the employees of the
company. The use of the medical card is mandatory.
I am sure the new health scheme will improve the existing
medical facilities and would benefit our employees. We
encourage you to use your new medical card whenever you
visit the health centre of the SCS hospital.
Your cooperation in this matter will be highly appreciated.
Anurag Bhattacharya
 SKP Ship Management
Remi Bizort, VD Road, Andheri(W), Mumbai-400053
 
Date : 10th June 2021
To : Ashish Kumar, Training Manager
From : Jerry Massey, Managing Director
Subject : Special Workshop on Ship Management and Modern Technology

Please refer to your memo dated 3rd June, containing the proposal to organize a
special workshop on “Ship management and modern technology” for the Junior
executives of our company. I am pleased to inform you that the executive board
has approved your proposal. You may send us the final list of resource persons
to be invited in the workshop. You may consider including the names of a few
senior executives working in the ship management industry. This may help us in
making the workshop more focused and need-based.

I would like to express my appreciation for the effort that you have put into
designing the structure of the workshop. Keep up the good work and keep these
ideas coming.

Jerry Massey
 Memorandum
To : Frank Gates, Branch Manager, Leeds
From : Derek Hall, Managing Director
Choose the Date : January 21 2023
appropriate Subject : __________________________
heading  
I will be taking Mr. James Hudson, our new Sales Director
to visit all our Northern Branches during the week
commencing on 30th of January.
Our visit to your branch will be on Monday, 30th January,
and we expect to arrive at 10.00 A.M.
Please arrange for a brief tour in the morning followed by
a meeting with you. After lunch Mr. Hudson would like to
meet all the Sales Staff.
Please confirm the above arrangements as soon as
possible. 
Derek
 
 Home-work
You work in Bajaj Allianz Insurance Company at Bhubaneswar. The
company has recently redesigned all its stationery (writing paper,
memo pads, invoices etc. ) and these are to be issued to all staff this
week.
The Branch Manager Ms. Asha Malik says this to you:
“Could you send a memo to all staff please? Let them know that we will
be sending each department a supply of the new stationery this week.
If any department does not get it by Friday afternoon, they should let
me know.
“Please remind everyone that they have to use the new material
immediately, even if they still have a lot of old stationary. I know this
means we might have to waste some of the old materials but we could
always use them as scrap paper.
“The new material is well designed and I am sure all our staff and
customers will like it.
“You had better send the memo in my name.”
Write the memo to all staff in the company in about 100 words.
Thank You