Lecture (1)

Introduction to Microsoft Office

Excel 2007
Outlines
Introduction to Excel
Getting started with Excel
General environment of Excel
Data Entry( How to enter data in
spreadsheet)
 Introduction to Excel
Microsoft Excel is an example of a program
called a “ spreadsheet.”Spreadsheets are used
to organize real world data, such as a check
register
Excel uses for scientific calculations, data
manipulation and for producing graphs. Excel
includes some statistical functions,
Data files created with Excel are called
workbooks (in the same way as Word files are
called documents
 Cont…
Data can be numerical or alphanumeric
(involving letters or numbers).
The key benefit to using a spreadsheet
program is that you can make changes easily,
including correcting spelling or values ,
adding, deleting, formatting, and relocating
data.
You can also program the spreadsheet to
perform certain functions automatically (such
as addition and subtraction
 Getting started with Excel
To start up the program :
1.Open the Windows Start menu
2. Choose All Programs then Microsoft Office
followed by Microsoft Office Excel 2007.

You will then be presented with an empty

worksheet, as below, ready to enter your
data:
General environment of Excel
 Office Button:
the Office Button appears. Use this to Open or
Print your files. To the right of Quick access
toolbar.
 Quick Access Toolbar:
Quick Access Toolbar has three buttons on it by
default – Save, Undo and Redo. To add extra
buttons, click on the down arrow on the right
and choose Customize Quick Access Toolbar.
 Cont…
 The Title Bar :

It shows the name of the file (here, “Book1,”

the default title) and the name of the program
(“Microsoft Excel”). You will be able to
name your file something new the first time
that you save it. Notice the three buttons on
the right side of the Title Bar, controlling the
size and closing of the program.
 Cont
 The Ribbon Menu:
The ribbon menu is how you navigate through
Excel and access various Excel commands.
 Cont…
 Work sheets:
At the bottom, left area of the spreadsheet, you
will find worksheet tabs. By default, three
worksheet tabs appear each time you create a
new workbook .
 Cont…
 Page view, zoom tool:
 On the bottom, right area of the spreadsheet
you will find page view commands, the
zoom tool, and the horizontal scrolling bar.
 Cont…
 Getting Help:
As with all the other Microsoft Office
software, a quick link to the help system is
provided by the [Microsoft Office Excel
Help] button to the right of the Ribbon tabs.
The <F1> key also loads the help system
 Data Entry
Information can be entered into the active
cell, either in the form of raw data or
calculations. Excel recognises various sorts
of data - text, numbers, dates and times .
The spreadsheet contains cells.
Cells are the small rectangular boxes that
make up the spreadsheet. All the information
entered into an Excel spreadsheet is entered
into cells.
 Cont…
- Before you begin typing, make sure you are
at the top left corner, in cell A1 .
 In A1, type the word Income then press
<right arrow> to move to B1 .
 Move back to A2 (<left arrow>) and type
Costs then move to B2 (<right arrow
- In B2, type 15000
C.W

Type the following data into your spread

sheet
 Cont…

Save your book with students name.