KPIs report

• Requirements for KPIs – lagging vs leading

• Minimum data entries into CMMS for future
reference, data analysis and KPI reporting
• Additional requirements for data entries
• KPIs for equipment
• KPIs along asset hierarchy
• Recommendations
 Requirements for KPIs
• Two main considerations:
1) Reliability, availability and maintainability (RAM)
2) Lifecycle cost (LLC) where possible
• The aim is to sustain required RAM at optimum LCC (not
the least) –approx at 2-3% per year of capital
replacement value (CRV)
• KPIs to include both leading/proactive and
lagging/reactive indicators
• To track KPIs against equipment and the asset hierarchy
• Minimum mandatory data entries in CMMS for data
analysis & KPIs reporting
• KPIs to be attached in the monthly report
 Minimum mandatory data entries
To capture sufficient data for reference, data analysis, & KPIs reporting
purposes:

1)  plan and actual labour

- WO cannot be scheduled if planned manhour not specified and cannot be
closed if actual manhour not entered

2) plan and actual spares

- WO cannot be closed if the spares reserved not yet posted to WO and direct
charge materials not yet have PO, provided users decide to delete reservations
for spares or PR for direct charge materials after prompted with a user exit
warning when wanting to close the WO

3) plan and actual services - same as point 2 above

4) downtime start/finish dates and times

- must be entered before can close WO after a field "downtime" has been ticked
when creating a work request.

5) failure codes based on ISO14224 (OREDA)

- must be entered before can close WO  
 Additional requirements for data entries
1) All works must have work order with operations
assigned properly with labour, materials & services
2) All works on existing platform must be captured in
Maximo for analysis including projects, maintenance,
inspection & shutdown, regardless of discipline or
department
3) All asset must be given a tag number and eqpt no and
registered in Maximo under the right system and
hierarchy
 KPIs for equipment
No. KPIs Eqpt Class Sub- Manufa Model
class cturer No
1 Reliability KPIs

2 Cost KPIs

3 Work KPIs

4 Equipment KPIs

5 Material KPIs Retained first because included in Maintenance Reporting

Monitoring and Improvement.doc

6 HSE KPIs removed

7 Quality KPIs removed

8 Staffing KPIs

9 Training KPIs removed

 KPIs along asset hierarchy
No KPIs Tag no Maint Grp System Platform Compa
ny
1 Reliability KPIs

2 Cost KPIs

3 Work KPIs

4 Equipment KPIs

5 Material KPIs

6 HSE KPIs removed

7 Quality KPIs

8 Staffing KPIs removed

9 Training KPIs removed

 Recommendations
1. To implement minimum mandatory data entries
2. To include project works for existing platforms in
CMMS
3. To obtain KPIs from CMMS where available
4. Discipline engineers to externally tracked other
leading indicators if not obtainable from CMMS
5. To hold refresher KPI training or workshop for
management and CMMS users
6. To include KPIs in monthly report
7. To manage works and evaluate staff performance by
KPIs