EVENTS ORGANIZER AND CATERING SERVICES

We give what you dream

Jaymel F. Purgatorio

Event Organizer
 VISION

To be the best events organizer in the country by providing excellent

quality service and generating the most creative and innovative ideas,
with commitment and unwavering dedication in an effort to provide its
clients the finest personalized event they have aspired for.

MISSION

To provide our clients with the most amazing event planning and
decoration service. Also, to provide high quality and professionalism to
have our clients satisfied and coming back to with their next event with
us.
OBJECTIVES

To be passionate, trusted, and dedicated team of event planner professionals

dedicated to providing extraordinarily flawless events that’s supply our clients
with faultless management, timeless style, and unforgettable experiences, and
the highest quality.
 To offer a reasonable and flexible cost depending on the client’s demand.
 To be able to deliver good services and gives the worth of the client.
 To build good rapport with our clients to have a meaningful and memorable
business with them.
 To offer a sincere and honest deals with our clients.
 To be able to provide a safe, convenient and successful event to every
client.
 Business Proposals
DECEMBER 5, 2022
  JOSHUA G. BRILLANTES,- Regional Director
Landline : +63 (062) 983-0314 trunk (116)
Fax No. : +63 (062) 991-3380
E-mail :dohchdzp@yahoo.com.ph

Dear Sir;

This is with reference to your DECEMBER 02, 2022, regarding arranging the information for the event seminar. Our
office is pleased to confirm our truly acceptance of your request to handle the arrangement of the said convention seminar
for Drug Abuse Prevention Program to be held here in the Philippines on March 17-19, 2023.
  We are humbly requesting you to have a formal meet up to discuss the further with the details and settlement of the
said event. We are available to meet you anytime at your most convince. It’s our great Honor in working with you. Thank
you so much! God bless and more power.
 
Sincerely yours,

ALMER A. BETITA
Event Organizer

 
Information
The Main Branch Makati, Manila, Philippines
We also have different Branches in Luzon, Visayas and Minadanao located at victorious
palace.
For more information please visit at www.Victorouseventplanner.com
Or call our landline no. (01) 234 543
 
 
SUMMARY
 
Brief information of the Event Planner
 
ALMER A. BETITA is passer of master degree of event management last 5 years and has been 6
years event planner last 2016-2017 at ATENEO DE MANILA .She handle some big event like 2019
summit and debut of MAVY LEGASPI and CASSY LEGASPI last jan.7 2023 ,she put up her own
business name through her expertise and excellence ,she made her company famous and
certified as one of the best event organizer.
 
 ORGANIZATIONAL CHART

Jaymel F. Purgatorio
CEO/ Event Coordinator

Almer Betita
Manager

JOY JAGORIN DIANA ROSE TEMBLOR ILLANIE Y. SANGCADAN

Accounting supervisor Marketing Supervisor Production Supervisor

WENMARK O. FERNANDEZ
KEZIAH B. MOSCOSO Assistant RUTH CARUMBA
Assistant Assistant

JOSHUA D. JIMENEZ
Clerk MARIA C. ABLAN
JARIA P. AYU Clerk
Clerk
 Drug abuse prevention program
 
Brief Information of the Seminar Event
The head of Police as well as the officers will be having a workshop training seminar on Drug Abuse Prevention Program
an advocacy program to promote drug-free workplaces both in government and non-government agencies/organizations. It
was designed to encourage workplaces to implement drug abuse prevention activities geared towards the creation of drug-
free workplaces.

Seminar Speakers
Director Virginia Lazio-Director General (DG) with the Cabinet rank of Undersecretary Administration –(PDEA)
Dr. Andrea D. Timor (Medical director/Philippine drug enforcement agency)
Antonio D. Cabrera ( chief of police )
 
ACTION PLAN
  Dusit Thani Hotel and Restaurant Ayala center,Makati,1223 Metro Manila
 INCLUSIONS:
 Three days lecture/Seminar at Dusit Thani Suites
 Plaques and Certificate of Seminar
 Promotion
TOPICS :Drug abuse prevention program
DURATION OF WORKSHOP-SEMINAR= 3 DAYS
Day 1- Lecture
*Different types of drug prevention
*Subtopic of drug abuse
*Concept of drug prevention
*Preventive Factors of drug
*Drug prevention Strategies

Day 2- Basic Prevention Strategies

* Information Dissemination
*Prevention Education
*Alternatives
*Problem Identification and Referral
*Community-Based Process
*Environmental Approach
 
Day 3- Prevention Activities

*legislation and enforcement to ban or control the use of hazardous products (e.g.
asbestos)
*mandate safe and healthy practices (e.g. use of seatbelts and bike helmets)
*education about healthy and safe habits (e.g. eating well, exercising regularly, not
smoking)
Priority Requirements
The CONVENTION Host, VIP/Speakers
> ATTY. TIMOTHY E. GALVEZ, RN, MPA-Chief Regulation Licensing & Enforcement Division

VIP/SPEAKER
Emerson L. Margate Regional Director (PDEA)
Earl Saavedra Undersecretary-Executive Director
Moro Virgilio Lazo PDEA Director General
Lenny Joy Johnson-Rivera, MD, MDM Assistant Regional Director
Alexander Lorenzo, Zamboanga City Police Office (ZCPO) director
PCOL Goivannie Hycenth H Caliao –Acting Provincial Director of Zamboanga del norte
Taha S. Arakama, Provincial Director of DILG Zamboanga del Sur
Benjamin Abalos Jr. Chief of the Philippine National Police (Chief, PNP): PGEN Benjamin C. Acorda Jr.
Jesus Crispin Remulla -PDEA chief
Wilkins M. Villanueva , MPA ,CESE
 Chief Management Support Division
Stakeholder
ATTY. TIMOTHY E. GALVEZ, RN, MPA-Chief Regulation Licensing & Enforcement Division
/Client

Local community:
There will be 100 Police officer/patrol and 100 Police Corporal also 50 Police
Captain and 50 Police Sergeant are invited with 50 Police Officers and 50 lieutenant
and 50 Deputy police chief 50 chief of police and total of 500 participants. 9 speakers
including one host.

 Organizing committees; The Event Planner Team and the Hotel and Venue Staff

 Staging contractors; Event Contractors

Personnel invited :

Police officer/patrol
Officer/police detective.
Police corporal.
Police sergeant.
Police lieutenant.
Police captain.
Deputy police chief.
Chief of police.
 Event Brief
Event Details

Client: JOSHUA G. BRILLANTES (Regional director)

Proposed event: Drug Abuse Prevention Act (CONVENTION SEMINAR)

Organizers: Victorious Event Planner
Date/Time: March 17-19 2023
Duration:3 days
Venue: Dusit Thani Hotel Ayala Center, Makati, 1223 Metro Manila
Event Budget:₱800,000.00
 Timeline Process

A. Discussion round-development of proposal, discussion and consultation

and joint committee November 2022.
B. Appointment and confirmation of event, subject to approval December
2022.
C. Event kick-off meeting with members of the organization and
committee and Event Manager, setting up detailed management plan,
marketing and promotion.
D. Submission/Feedback of event proposal and progress of the event with
the Event Manager and the client (by weekly basis).
E. Event execution on March 2023.
F. Event wrap up and completion.
 Scope of work

Scope of work leveraged by VICTORIUOS EVENT PLANNER will cover the

following:

A. Promotional, publicity and marketing – via various methods and

strategies that includes running telefaxing software, calling, VIP
invitation, press release, media advertising.

B. Invitation to targeted booth participants – which range from corporate

organizations,
government linked bodies and agencies, entrepreneurs, private cosmetic
companies.
Professional Fees

The fee for the event ranges depending on the budget allocation given and
size. The recommended budget for the proposed event. The fee covers the
cost of execution team, project implementation, co-ordination, promotion
and consultation based on the scope of work outlined to proposal and
organization.

Workflow Process

Each of our event is carried out not without due and extensive planning
strategies. This ensures all key aspects for success event coordination are
covered. Our event follows the strict guideline and the following signature
process.
A. Design, Plan and Execution
From the design, plan execution and closure of the project, we ensure the smooth
running of all aspects in the implementation. All critical areas such as Guest Invitation
and Management, Speaker & Talent, VIP protocols and Media Relation, Corporate,
Sponsorships, Risk Evaluation & Management and logistics & Safety will be given the
utmost care and attention.

B. Backdrop and Stage Creation

To create a long lasting impression to the event audience, the need for an
attractive yet meaningful and targeted stage presentation is inevitable. The production
and design teams work hard to provide you the very much needed customized
backdrops and stage sets, tailored accordingly towards the theme of the event project.

C. Terms of Services
The work commences upon the signing of agreement between ROYAL EVENT and
the client together with a deposit amounting 50% of overall project cost the
maintaining 50% is to be paid last 2 weeks before the start of the event
EVENT MANAGEMENT PLAN
 Issues to consider when identifying the hazards and risk associated with your event.
 
Fireworks: Obtain a license through Safe Work SA and notify them of all fireworks
displays at least 5 weekdays (excluding public holidays) before the display. A pyro
technician intending to hold a fireworks display must notify the local community by a
letterbox drop or an advertisement in the local newspaper.
 
Major incident/ safety plan: Provision needs to be made for the emergency services.
The procedure for summoning assistances. How will they get into and out of the site?
Provision of first aid/medical facilities, discussions been held with Ambulance.
 
Health and Safety issues: The organizers of the event should ensure that contractors
employed to set up/ take down stands, exhibits, marquees etc. submit appropriate
health and safety policies, risk assessments and method statements. Exhibitors and
vendors, etc. should submit similar details.
 
Electrical power: Ensure all electrical and lightning equipment is tagged and in test date. Are
there any overhead power lines or other cables? If you need to have long cable runs, they may
require extra protection for the public?
 
Traffic Control: Roads needing to be closed. Parking facilities and access for vehicles, not only on
the day of the event but before and after. Is there a need for access by large vehicle. Site
unsuitable for vehicular traffic because of soft or uneven ground. Traffic routes will be needed.
Event have on traffic passing the site or on local parking.

Provision of alcohol: If so, relevant liquor license should be obtained.

 
Food available: If so, check relevant health laws.
 
Provision of facilities: Toilets, washing facilities, water supplies, provision for disposal of waste
water, rubbish bins.
Waste management: waste collection during setting up, during and after the event.
Types of receptacles are to be used. Group is responsible to ensure the site is left
clean and tidy.
 
Special needs groups: Consider the types of attendees such as children, elderly
persons and the disabled are the particular arrangements the need to be made.
 
Attendees: How many people are expected to attend the event? What is the site
capacity? What means of access and egress are available? What level of stewarding will
be required and who will carry out this role?
Organisers: Communication with organizers and how will they be distinguished.
Communicate with the crowd; exhibitors etc. direction/information signs are
required.
 
Fire safety: Control over use of flammable liquids, LGP or other gases e.g., in
catering or in other demonstrations. The use of generators should be strictly
controlled- ensure adequate screening and protection, adequate arrangements
for storage of fuel, etc. Adequate and appropriate fire extinguisher should be
provided in accessible position near high-risk areas.
 
Security and cash handling arrangements: Site perimeter security,
entry/ticketing arrangements. Potential risk of theft of cash, valuables and
equipment must be considered. The use of a professional security company may
be required for larger event.
 
 
 
Exhibitors, amusements, stalls and demonstrations: Think about the
interaction between adjacent stalls/exhibits/demonstrations and the
problems that may result from having conflicting activities going on next
to one another. Consider the positioning near to traffic routes, entrance/
exits and toilet of refreshment facilities.

Structures: Temporary structures going to be erected. Are they to be

created by component persons? Do they need permit from council,
government?
 
Contingency plan: In place should there be adverse weather conditions
and worst-case scenario back up plan.
 
PRE-TOURING


2 MONTHS ACTION PLAN

 

Make an event list for the seminar then gather all the details of the seminars and the workshops to be conducted.
Propose the sequence of the event activity.
Collect the equipment lists and the goods used for the seminar.
Inquire hotels that would cater 156 persons/participants including speakers
and trainers and spacious function hall used for the seminar straight 3 days for room accommodation.
Invite participating companies for the seminar.

 1 MONTH ACTION PLAN

Send a confirmation email to the participating companies.

Gather all the list of personnel that will participate on the seminar.
Make Hotel reservations.
Print all the meal coupon and workshop pass of the hotel
Confirm seminars host/speakers who will conduct the seminar and emcee host.
 

 
 1 WEEK ACTION PLAN

 Print the entire certificate and prepare the plaques.

 Prepare instruct the Hotel menu plan and snack plan.
 Send the company requirements for the seminar.
 
 1 DAY BEFORE THE EVENT
  Welcome the participants at 5 pm.
 Facilitate the guests.
 Send instructions to the Police Officers.
 Set up the function hall and prepare all the needed tools and equipment to be used.

1 DAY AFTER THE EVENT

  Secure the departure of the participants at the parking lot.
 Confirm the success of the event planning to the host of the seminars with all the details and in information of
the event activity as well as the budget.
 The Balance and the CONTINGENCY FUND (in case there will be No casualties) will be returned.
Activity Plan
 ARRIVAL
TIME ACTIVITY

5:00pm-6:00pm Arrival of the speaker and participants.

6:00pm-7:00pm Sending all the speakers and participants to their respective rooms.

7:00pm Call time for dinner

8:00pm Dinner
9:00pm -------REST-------
DAY 1
6:00am Call time for breakfast
7:00am-8:00am Breakfast
Start of the program
INTRODUCTORY GREETING OF THE MASTER CEREMONY (EMCEE)
8:00am-8:30am Prayer/greetings/introduction of speakers and activities to be done.

8:30am- 11:30am Lecture

10:00am Morning snack should be served.
11:30am Call time for lunch
12 NN Lunch
12nn-1:00pm 1 HOUR BREAK
1:00pm-6:00pm Lecture (last lecture)
3:00 PM  The pm snack should be serve
6:00pm Call time for dinner
7:00am-8:00pam Dinner
8:00pm ------REST-----
DAY 2
6:00am Call time for breakfast
7:00am-8:00am Breakfast
8:00am-11:30am Workshop
10:00am Morning snack should be served.
11:30am Call time for lunch
12NN Lunch
12NN-1:00pm 1 HOUR BREAK
1:00pm-6:00pm Workshop (last part of workshop)
6:00pm Call time for dinner
7:00pm-8:00pm Dinner
8:00pm -----REST-----

DAY 3
6:00 Call time for breakfast
7:00am-8:00am Breakfast
8:00am-11:30am Workshop
10:00am Snack should be served
11:30am Call time for lunch
12NN Lunch
12NN-1:00pm 1 HOUR BREAK
1:00pm-5:00pm Workshop (last part of the workshop)
5:00pm-5:30pm Preparation for the awarding ceremony
5:30pm-7:00pm Closing program and distributions of plagues, giveaways and certificates.
7:00pm-8:00pm Dinner
8:00pm -----REST-----
DEPARTURE
6:00am Call time for breakfast
7:00am-8:00am Breakfast
8:00am Check out….
MEAL PLAN FOR 3
DAYS
 Arrival of speakers and participants
DINNER
DRINKS MAIN COURSE DESSERT
Water Plain rice
Lemonade Chicken Afritada Mango Float
White/red wine Beef mechado
Pork hamonado
DAY 1
BREAKFAST
DRINKS MAIN COURSE FRUITS
Water Garlic fried rice Banana
Juice Sunny side-up egg
Coffee toasted bread
+

MORNING SNACK
Pancake
Lemon juice
LUNCH
DRINKS MAIN COURSE DESSERTS
Water Plain rice Leche flan
Pineapple Juice Pininyahang manok

AFTERNOON SNACK
Butter cookies
 DINNER

DRINKS MAIN COURSE DESSERT

Water Sheet pan salmon and asparagus Apple pie
White wine

DAY 2

DRINKS BREAKFAST FRUIT

MORNING SNACK
pin on and calamantea Juice
DRINKS LUNCH DESSERT
Water Plain Rice Brownies
Coca Cola Chicken Adobo
Lemon Juice
AFTERNOON SNACK
Special poto cheese / Orange Juice
DRINKS DINNER DESSERT
water , red wine rice , beef steak Leche Flan
 DAY 3

DRNKS BREAKFAST FRUITS

Water/Coffee And Tea Plain Rice sliced mango
Beef Toccino
Omelette
MORNING SNACKS
Muffin Waffle/ Lemon juice

DRINKS LUNCH DESSERT

Water Plain Rice Banana pudding
white wine Corn soup
Butter Shrimp

DRINKS DINNER DESSERT

water Garlic butter chicken bites with lemon strawberry cheese
white wine asparagus
 FLOOR PLAN
Fire extinguisher F
i
TABLE FOR SPEAKER
r
e
Garbage
e disposal
Table for project x
i
TABLE FOR PARTICIPANTS t Bio degradable
Buffet table

Non bio
TABLE FOR PARTICIPANTS degradable

recyclable
TABLE FOR PARTICIPANTS

Male Female
restroom restroom
Main door exit
First aid kit

Hall way
 PROGRAM
DAY 1

TIME ACTIVITY TOPIC SPEAKER/TRAINER

6:00 am Call time for breakfast

7:.00-8:00 am Breakfast

PART I
8:00 am-8:30 am • Prayer-Jane B. Cabor
• Welcome address and introduction of speaker-Alaysa D. Totor
• Opening Remark-Joel C. Purgatorio Sr.
PART II
8:30 am-10:00am 1. Purpose and importance SHANE P. TUMARONG
Lecture of marketing

10:00 am- 11:30 am 2. Pricing strategy JOEL P. CARDENTE

Lecture
 PART II

11:30 am Call time for launch

12:00 nn Launch
12:00 nn – 1:00 pm One hour break

PART III
PART IV
1:00 pm-2:00 pm Lecture 3. Marketing philosophies Mark M. Maben

2:00 pm-3:00 pm Lecture 4.Capturing customers value

3:00 pm-4:00 pm Lecture 5.Consumer in business market

4:00 pm- 5:00 pm Lecture 6. Segmentation

5:00 PM- 6:00 pm Lecture 7. Product Marketing

Closing prayer------------Ruth C. Carumba

PART V

7: 00 pm-8:00 pm ****** DINNER *******

 ******REST******
Day 2
7: 00 am-8:00 am BREAKFAST
PART I
* Opening prayer-Shane B. Totur
*Special announcement and reading of Activities-Juna K. Lona
PART II –ACTIVITIES BEGINS
8:00 am- 9:00 am Demonstration * Retailing Frankly B. Dunay
9:00 am-11:00 am Demonstration *Supply Chain Management Almer M. Betita
8:00 am Serving of snack
PART II
11:00 am -12:00 nn
12:00nn-1:00pm LUNCH BREAK
ACITIVITY RESUME
1:00 pm-3:00pm Demonstration * Pricing Strategy John M. look
3:00 pm serving of snack

3:00 pm-6:00pm Demonstration * Promotion Mia N. Abdul

Closing Prayer--------------------Leizel M. Pumoy

 PART III
7:00 pm-8:00pm DINNER
************REST*************
DAY 3 ( LAST DAY)
7:00 am-8:00pm BREAKFAST
PART I
* Opening Prayer--------------------Jane A. Luktusan
* Special Announcement--------------Ryan B. Tumba
PART II HANDS ON / ACTUAL ACTIVITY
8:00 am-10am Hands on /Actual Direct and Online Marketing Amaya N. Atis
Jana D. Flores
10:00 am SERVING OF SNACK

PART II

11:00 am-12pm LUNCH BREAK

ACTIVITY RESUME
1:00 pm-4:00 pm Hands on/Actual Global Market Place Shanna D. Atis
5:00 pm Serving of Snack
5:30pm-6:00pm END OF WORKSHOP AND PREPARATION FOR CLOSING CEREMONY
 6:00 pm-7:00pm Closing Program

Prayer (Closing Prayer)-----------------------Carlo M. Zamoras

Introduction------------------------------------Amara Jane T. Tamoy
Motivational Message------------------------Sheena P. Abucay
Distribution of certificate of attendance, plaques and giveaways
-------------Mark K. Buenozo, Sara T. Arovan, Joy B. Jagorin

Closing Message-----------------------------------Ace S. Francisco

7:00 pm Dinner
 CONTENGENCY PLAN

CATERINGS SHOP

1. Eloquente Catering Service

33 Albany, Cubao,
Lungsod Quezon, 1102 Kalakhang Maynila
Phone no. (000) 11 222
 2. Affordable Catering service
30 Aurora Boulevard
727-A Matimyas Street, Sampaloc, Manila,
1008 Metro Manilarner Y. Lazada St.
Contact no. 0919980023
3. Tamayo’s Catering
Casa Manila,Gen A Luna St Intramuros,
658 Zone 70, Manila, 1002 Metro Manila
Contact no. 095664734256
4. Angelica;s Catering Services
1113 Matimyas, Sampaloc, Lungsod Quezon,
1008 Kalakhang Maynila
Phone(02) 8749 6423

5. Aramico;s Catering
155 L. Nadurata Street,
Corner 9th Ave, Grace Park West,
Caloocan, 1406 Metro Manila
Contact no. 02-3446119
 HOTELS

1. Makati Palace Hotel

Function hall rate: ₱20,500.00 rent per day
Room rate: ₱ 2,500.00- Family room (for the participants)
₱ 5,400.00- Standard room (for the speakers/trainers)

2. Hop Inn Hotel Makati Avenue

Function hall rate: ₱ 22,000.00 rent per day
Room rate: ₱ 3,450.00- Family room (for the participants)
₱ 4,850.00- Standard room (for the speakers/trainers)

3. Ronnzel staycation in Jazz Residence Makati

Function hall rate: ₱ 16,500.00 rent per day
Room rate: ₱ 4,200.00- Family room (for participants)
₱ 3,400.00- Standard room (for speakers/trainers)
 4. Berjaya Makati Hotel
Function hall rate: ₱ 20,000.00 rent per day
Room rate: ₱ 3,000.00- Family room (for participants)
₱ 3,500.00- Standard room (for Speakers/trainers)
 
5. Crown Regency Hotel
Function hall rate: ₱ 21,500.00 rent per day
Room rate: ₱ 3,300.00- Family room (for participants)
₱ 6,300.00- Standard room (for speakers/trainers)
 
6. Guijo Suites Makati
Function hall rate: ₱ 23,000.00 rent per day
Room rate: ₱ 2,400.00- Family room (for participants)
₱ 7,500- Standard room (for speakers/trainers)
7. Oxford Suites Makati
Function hall rate: ₱ 21,500.00 rent per day
Room rate: ₱ 4,500.00- Family room (for participants)
₱ 8,480.00- Standard room (for speakers/trainers)
 
8. Red Planet Manila
Function hall rate: ₱19,560.00 rent per day
Room rate: ₱ 2,500.000- Family room (for participants)
₱ 5,500.00- Standard room (for speakers/trainers)
 
9. Arzo Hotel de Manila
Function hall rate: ₱ 15,900.00 rent per day
Room rate: ₱ 3,500.00- Family room (for participants)
₱ 7,900.00- Standard room (for speakers/trainers)
 
 10. Solace Hotel
Function hall rate: ₱ 23,000.00 rent per day
Room rate: ₱ 2,300.00- Family room (for participants)
₱ 3,000.00- Standard room (for speakers/trainers)
 
 
 
 

 
 EVENT COORDINATORS
1. Eventscape Manila
Facebook Page: https//www.facebook.com/Eventscape Manila
Email: EventscapeManila@gmail.com
Contact no. 09066963542

2. Manison Event, Inc.

Facebook page: https.//www.facebook.com/Madison Events, Inc
Email: MadisonEvent,Inc@gmail.com
Contact no. 09955778865
 
3. Rev-Up Event Management And Advertising Service
Facebook page: https//www.facebook.com/Rev-Up Event Management and Advertising
Services Events
Email:Rev-UpeventManagementand AdvertisingServices@gmail.com
Contact no. 09102343452
 4. Eventzified Event Management and Marketing Services
Facebook page: https//www.facebook.com/Eventzified
Email: eventzified2016@gamail.com
Contact no. 09088833346
 
5. Rhed Sarmiento Event Planner And Coordinators
Facebook page: https//www.facebook.com/Teamrhed
Email: rhed.sarmiento@gmail.com
Contact no.: 09175237444
 
 EMERGENCY HOTLINE
Agency Hotline no.
Police Assistance 118
National Poison Control 123
DPOS Rescue 982-6934
Bantay Bata 168
Radio Communication Service Office 911-8857/911-7332
Metro Manila Development Authority (MMDA) 17-411
MERALCO 1723
Mayniland Water Service 1844
Fire Department 999-1237869-724
Central Police District 952-4871
Red Cross 911-5061
Civil Defence Operation Centre (for extreme emergency caused by 542-1780
disaster)
Repair Service 137
General Inquires 711
PLDT Company 633-1111449-3000/412-1212
Hospitals:  
Metro Hospital (1) 888 111
Quezon Private Hospital (2) 999 222
Makati Medical Centre (3) 777 333

Globe Telecom 888-1111/811-0211

 PROTOCOL

 During the arrival period, all participants should come on time and as a group.

 The marketing head as a supervisor should presents the list of names of all participants.

 All participants should be given clear information regarding the house rules.

 They will be given a name tag for them to be recognized and should be wear during session.

 They will be divided into 5 in groups for each room.

 Every meal, coupon should be presented.

 Going out from the hotel premises without permit is strictly prohibited..
 In case of emergency, treats and uncontrolled conditions, inform the

immediately to the authority personnel.

 In every session, participants must participate all the activities.

 All participants should be given a certificate of attendance, giveaways and

speakers should be given a plaque of appreciation during the closing ceremony.

 During departure period, before leaving, the marketing head should conduct a

checking of attendance to insure that no one left behind.

 (LIVE-IN) SEMINAR EVENT COSTING
₱ 800,000.00 Budgets
Particulars Bracket Total
Hotel: Room Accommodation for  ₱1,500.00 room rate (family room good for 5 persons) ₱ 450,000.00
Participants  3 days of stay
 100 rooms (500 participants ÷ 5 person per room=100 rooms)
* ₱ 1,500×100 x3=₱ 450,000.00

Hotel: Room Accommodation for  ₱2,000.00 room rate (standard good for 1 person) ₱60,000.00
the Speakers/Workshop trainers  10 Speakers/ Workshop trainers
*₱ 2,000.00 × 10 =₱ 60,000.00
 

Fees for Speakers/ Workshop  ₱5,000.00 each × 9 Speakers/Workshop trainers ₱45,000.00

trainers =₱45,000.00

Fee for Master of the ceremony/  ₱5,000.00 per day × 3days ₱ 15,000.00
Emcee =₱15,000.00

Function Hall Fee  P30,000.00 per day × 3 days ₱90,000.00

(Includes sound systems, projector =₱90,000.00
rentals.)  

Lunch an dinner  ₱350.00 per meal ( lunch and dinner) ₱1,249,500.00

 510 pax including the speakers
 7 meals (includes the dinner during arrival as well as the breakfast during the departure)
*₱350×510×7 = ₱1,249,500

Breakfast  ₱300.00 per served ₱ 459,000.00

 510 pax
 3 times of serving breakfasts:
 *₱250.00×510×3= ₱459,000.00
 Snacks  ₱200.00 per served ₱612,00.00
 510pax
 6 times of serving snacks(morning and afternoon snacks: 2×3days=6 times)
*₱200.00×510×6= ₱ 612,000.00

Printing of Invitation letter  510 copies × ₱100.00 per piece ₱ 51,000.00

=₱51,000.00
 

Workshop Coupon Printing  ₱5.00 each × 510person ₱ 2,550.00

=₱2,550.00
Meal Coupon Printing  ₱10.00 each ×510 person ₱5,100.00
=₱5,100.00
Certificate printing for the  ₱30.00 each ×510 person ₱15,300.00
participants and speakers =₱15,300.00
Plaque and suviners for  ₱250.00 each × 9 person ₱2,250.00
the speaker  =₱2,250.00

Event Planner Fee ₱50,000.00

Contingency Fund ₱911,675.00
 

OVER ALL TOTAL ₱ 911,675.00+3,646,700=₱ 4,558,375  ₱4,558,375.00

BALANCE/CHANGE ₱5,000,000.00 (BUDGET) - ₱4,558,375.00(OVER ALL TOTAL) = ₱ ₱441,625.00

441,625.00
Dusit Thani Hotel and Restaurant
DRUG ABUSE
Prevention
program
Dusit thani hotel;Makati city

Date: March 17-19 2023

 INVITATION LETTER FOR SEMINAR

Date : February 14,2023

To : Mr/Mrs
Address:

Dear Mr/Mrs,

We are please to invite you to attend the seminar about the DRUG ABUSE PREVENTION ACT. On March
17-19 2023 in Dusit Thani Hotel in Makati Manila . The arrival of seminar will be on March 16 at 7:00
pm in the evening and the seminar will start on March 17,2023 at 8:00 am in the morning and it will
end on March 19, 2023 at 6:00 pm.

We hope you will give us time from your busy schedule.

Thank you very much.

JAYMEL F. PURGATORIO
Set of Mug, notebook and pen
for souvenir.
Seating arrangement
 DAY 1 MEAL PLAN
Breakfast
LUNCH
Dinner
 DAY 2 MEAL PLAN
Breakfast
Lunch
Dinner
 DAY 3 MEAL PLAN
Breakfast
Lunch
Dinner