FACULTY OF

FINANCE AND COMMERCE

Subject:

International Payment
 Chapter 4:

The Commercial
Documents in The
International Payment
Outline

I. The Transport Documents

II. The Insurance Documents

III. The Documents of Goods

Outline
I. The Transport Documents

1. Ship

2. Air

3. Road freight
transport
I. The Transport Documents
1. Ship transportation
Bill of Lading.

Ocean Bill of Lading

Marine Bill of Lading.

Sea Bill of Lading.

Liner Bill of Lading.

Port to Port Bill of Lading.

 I. The Transport Documents

1. Definition
Ocean Bill of Lading (B/L) is a document of carriage of goods
by ship. It is issued by the authorized person to the consignor
after the goods have been loaded on the ship or after the
goods are received for transport.

Vận đơn đường biển (Ocean Bill of Lading – B/L) là chứng
từ chuyên chở hàng hóa bằng đường biển do người có chức
năng ký phát cho người gửi hàng sau khi hàng hóa đã được
bốc lên tàu hoặc sau khi hàng hóa được nhận để chở.
 I. The Transport Documents
Characteristics of the bill of lading

- When using the bill of lading, the carriage of goods by sea

is required. The kind of goods ownership document is
called the Bill of Lading.
- The time of issuing a bill of lading can be:
+ After the cargo has been loaded on the ship
(Shipped on Board).
+ After goods are received for shipment (Received
for Shipment).
 I. The Transport Documents

Shipped on Board

Received for Shipment

I. The Transport Documents

Function
The receipt of the carrier's goods is issued to
the consignor.

Evidence of the contract of carriage of goods

between the consignor and the carrier.

The goods ownership document

I. The Transport Documents

Contents of bill of lading

Front Side:

- Cells and columns with information on transports

- The terms of the contract of carriage: certification of the
carrier, the condition of receiving the goods, the
destination port, ...
Behind Side:
Terms and Conditions of Carriage
I. The Transport Documents

(1) Tiêu đề của vận đơn: Title

(2) Số vận đơn: No.
(3) Tên công ty vận tải biển: name of transport company
(4) Người gửi hàng: shipper hoặc consignor
(5) Người nhận hàng: consignee
(6) Bên được thông báo: notify party/address
(7) Nơi nhận hàng để chở: place of receipt
(8) Tên cảng bốc hàng lên tàu: port of loading
(9) Tên cảng dỡ hàng: port of discharge
(10) Nơi giao hàng cho người nhận hàng (place of delivery)
 I. The Transport Documents
(11) Tên con tàu chở hàng và số hiệu chuyến tàu: (vessel and
voy. no.)
(12) Số lượng vận đơn gốc được phát hành. (No. of original
bills of lading)
(13) Ký mã hiệu và số hiệu hàng hóa: (marks and number)
(14) Số lượng và mô tả hàng hóa: (number and kind of
Packages, discription of goods)
(15) Trọng lượng cả bì: (gross weight)
(16) Thể tích: (Measurement)
(17) Tổng số Containers hoặc kiện hàng được ghi bằng chữ:
(total no. of containers or packages (in words)
I. The Transport Documents

(18) Phần khai hàng hóa do bên người gửi hàng thực
hiện.
(19) Ghi chi tiết về cước phí vận chuyển và các phụ
phí: (freight details, charges etc)
(20) Nơi và ngày tháng phát hành vận đơn: (place and
date of issue)
(22) Ghi chú về việc hàng hóa đã được bốc lên tàu :
(shipped on board)
(23) Người phát hành vận đơn ký tên.
 I. The Transport Documents

Endorsement Bill of lading

 According to the person who signed the endorsement
Endorsement by shipper
Endorsement by bank
Endorsement by consignee
 According to consignee
Named Endorsement
To Order Endorsement
Blank Endorsement
 According to the obligation and responsibility to endorse
Without Recourse Endorsement
With recourse endorsement
I. The Transport Documents

2. Transport by airline

Air Waybill

Air Consignment Note

House Airway Bill

Air Transport Document

 I. The Transport Documents
2. Transport by airline

Function.
- The receipt of the carrier's goods issued to the consignor.
- Evidence of the contract of carriage of goods between the
consignor and the carrier.
- The certificate of insurance for goods transported by air when
required by the consignor.
- There is no ownership of the goods
- Do not use the air waybill to pick up goods at the arrival airport.
I. The Transport
Documents

2. Transport by airline
 I. The Transport Documents

1. Số vận đơn (AWB number)

2. Sân bay xuất phát (Airport of departure)
3. Tên và địa chỉ người phát hành vận đơn (Issuing
carrier’s name and address)
4. Tham chiếu tới các bản gốc (Reference to originals)
5. Tham chiếu tới các điều kiện của hợp đồng (Reference
to conditions of contract)
6. Tuyến đường (routing)
7. Thông tin thanh toán (Accounting Information)
8. Tiền tệ (Currency)
9. Người gửi hàng (consignor)
I. The Transport Documents

10. Người nhận hàng (consignee)

11. Đại lý của người chuyên chở (Issuing carrier’s agent)
12. Mã thanh toán cước (Charges code)
13. Cước phí và chi phí (Charges)
14. Giá trị kê khai vận chuyển (Declare value for carrier)
15. Giá trị khai báo hải quan (Declare value for customs)
16. Số tiền bảo hiểm (Amount of insurance)
17. Số kiện (Number of pieces).
18. Các chi phí khác (Other charges)
19. Cước và chi phí trả trước (Prepaid)
20. Cước và chi phí trả sau (Collect)
 I. The Transport Documents

3. Documents’ transports for rail, road transport.

Characteristics:
The name of way's transports: the content of the
document shows the specific mode of transport.

The transport document must clearly for all parties.

I. The Transport Documents

Combining mode of transports?

 II. The Insurance Documents
Insurance means a commitment from the insurer to indemnify
the assured for the loss or damage to the insured subject-matter
by an agreed risk, provided that the assured must pay the
insurance fees for the insurer.

Bảo hiểm là cam kết bồi thường của người bảo hiểm cho người
được bảo hiểm về những tổn thất, hư hỏng của đối tượng bảo
hiểm do một rủi ro đã thỏa thuận gây ra, với điều kiện là người
được bảo hiểm phải trả phí bảo hiểm cho người bảo hiểm.
II. The Insurance Documents

The insurer: collects fee, accepts risk and must indemnify

the insured when any loss occurs within the agreed value.

The insured: pay fees (also known as the buyer of

insurance), who suffers the loss when risk occurs, and will
be compensated by the insurer.

Object insured: property, goods, ...

II. The Insurance Documents

Insured risk: the risks are negotiated in the insurance

contract.

Fee/Premium: the amount that the insured pays the insurer

for the insured benefit.

Insured value: the value of the insured object.

The amount of insured: the amount that the insurer has to

pay when risk occur
II. The Insurance Documents

The documents of insurance is the evidence that will be

established by the insurer and provide for the insured in order
to ensure for the insured object.

Function
Evidence of the insurance contract, specifying the liability
and interests of the insurer and the insured.

It has circulating and transferable.

 II. The Insurance Documents
Main content.
1. Name and address of the insurer.
2. Name and address of the insured.
3. Amount, currency of insurance.

4. Place of claim for compensation, insurance agent

5. Insurance conditions.
6. The object insured.

7. The mode of transport, routing, and date of departure.

8. Original numbers of insurance contract.
9. Date and place of the insurance voucher.
10. Signature of insurer.
Outline
III. The documents of goods

1. Commercial Invoice
2. Certificate Original
3. Packing List
4. Other Documents

Functions:
Complete insurance procedures
Complete customs clearance
Receive goods at the port
Complete the payment process
III. The documents of goods

1. Commercial Invoice
- Made by seller

Main functions:
- Calculating import and export taxes and calculating the
amount of insurance.
- Financial tool for import and export activities when the
invoice has been accepted to pay by the buyer or the bank.
- Comparing and monitoring the process of commercial
contracts.
- To check the content of B/E
III. The documents of goods

1. Commercial Invoice

Contents of commercial invoice

Name and address of seller and buyer
Commercial invoice number
Commercial invoice date
Contract number, letter of credit (if any)
Description of goods: weight, volume, unit price, total
value,…
Notes of deliveries
Notes on payment
Signature of the seller
III. The documents of goods

2. Certificate of Origin

• The proof of origin

• Export clearance procedures

• Showing the quality of goods

• Universal preferential tariff GSP

• Import clearance procedures

III. The documents of goods

2. Certificate of Origin

Sign the certificate of origin of goods:

- Exporter.
- Producer.
- Chamber of Commerce of the exporting country
III. The documents of goods

2. Certificate of Origin

Name and address of the seller / shipper

Name and address of consignee
Description of goods
Name and address of producer
Issuer declaration of the verification of the origin of the goods
Signature of publisher
Date of verification of origin of goods
III. The documents of goods

2. Certificate of Origin
Form A:
- Used for exports from slow and developing countries to developed
countries (38 countries in OECD).
- To implement tariff preferences - GSP

Form B: Used for all exported goods in the following cases:

- The importing country does not have GSP preferences.
- The importing country has GSP but it does not allow the exporting
country to use it.
- The importing country has GSP for the exporting country to use, but
the goods of the exporting country are not eligible for this policy.

Form D: implement the Preferential System, that is being applied

between ASEAN countries.
III. The documents of goods

2. Certificate of Origin
Form E: used for export goods to have tariff preferences
between ASEAN and China.

Form O: creating specifically for coffee products. It is used

among member countries of the International Coffee
Association.

Form S: export to Laos under the Vietnam-Laos preferential

agreement.

Form T: used for textiles and garments to EU's countries in the

Vietnam and EU Agreement on Textiles and Clothing.
III. The documents of goods

3. Packing List

Number of goods packed in a bag, case, box, or box

certain containers,

Net weight and gross weight for each bag, case, box,...

Quantity of bags, barrels, boxes, containers.

III. The documents of goods

4. Other Certificate

Giấy chứng nhận phẩm chất (Certificate of Quality)

Giấy chứng nhận số lượng (Certificate of Quantity)
Giấy chứng nhận trọng lượng(Certificate of Weight)
Giấy kiểm định (Certificate of Inspection)
Giấy chứng nhận kiểm dịch động vật (Veterinary Cert.)
Giấy chứng nhận kiểm dịch thực vật (Phytosanitary
Cert.)
Thank You