1

GOFA INDUSTRIAL COLLEGE

DEPARTMENT OF ICT
COMPUTER SKILL TRAINING

Compiled By Yenew M. 11/03/2016 E/C Thursday, December

14, 2023
2 Contents
 Definition of Peripheral device
 How to turn on the computer
 How to log the system
 User account information
 Start up and shutdown computers properly
 Customize desktop and desktop icon
 Create directory and subdirectory
 Copy, move, Rename, Delete directory
 Accessing files and drives using system browser
 Selecting, opining, renaming, deleting and moving files
 Restoring deleted files
Thursday, December

 Formatting disk Drives

14, 2023
 Definitions Of Computer Peripherals
3
 External or tangible devices which are attached to the external part of the
computer.
 Any device connected internally or externally to a computer and used in the
transfer of data.
 A personal computer or workstation processes information.
 Data (unprocessed information) must get into the computer, and the processed
information must get out.
 Entering and displaying information is carried out on a wide variety of
accessory devices called peripherals, also known as input/output (I/O) devices.
 Any input, output or storage device connected externally or internally to the
computer's CPU, such as a monitor, keyboard, printer, disk, tape, graphics
tablet, scanner or mouse. Thursday, December
14, 2023
 Device Driver
4

 It is a small program that tells the computer how to

communicate with input/output (peripheral) devices.
 Every peripheral device needs device driver to
communicate with the computer system.
 Eg. Driver pack (driver solution)

Thursday, December
14, 2023
 Connectivity Devices
5

The majority of external peripheral devices connect to the back of

the computer’s system unit with cables.
The computer’s system unit has a variety of ports available for use
by different peripheral device cables.
A port is a socket that is used to connect the cables from peripheral
devices to the computer.

Power supply
Thursday, December
14, 2023

Ports at the back of a computer

 Ports
6
There exist several types of ports like serial port, parallel port, USB port,
AGP port, power supply port.
A. Serial Port
As the name suggests, the serial port transfers data serially a bit at a time.
As a result, the serial port needs only wire to transmit 8 bits.
The disadvantage is that it takes 8 times longer to transmit a byte.
Serial ports come in the form of 9-pin or 25-pin male connector.
Serial ports are often known as communication ports.
They are typically used to connect devices like old mouse and modem.

Thursday, December
14, 2023
Serial Port
 B. Parallel ports :
7

 Parallel ports can send or receive a byte (8-bit) at a time. Unlike

the serial port, these 8-bits are transmitted parallel to each other.
 Parallel ports come in the form of 25-pin female connector.
 Parallel ports are popularly used to connect printer, scanner,
external hard disk drive, tape backup drive, etc.

Parallel Port

Thursday, December
14, 2023
 8 C. USB Ports
To spare the user botheration of 8-pin, 25-pin, male, female
connectors, the USB has been designed.
It gives you a single, standardized, easy-to-use way to connect up
to 127 devices to a computer.
These devices include printers, scanners, mice, joystick, digital
camera, web cameras, speakers, zip drives, scientific data acquisition
devices, etc.
USB Port

Thursday, December
14, 2023
 9 D. AGP Ports
The AGP (Accelerated Graphics Port) port is used to connect
to graphic card that provides high-speed video performance
typically required in games and other multimedia applications.


Thursday, December
14, 2023
10 E. Ethernet Port
LAN port is a port connection that allows a computer to
connect to a network using a wired connection.
In the picture to the right, is a close up example of what a LAN
port looks like for a network cable using an RJ-45 connector.
In the case of this example, the two led lights will blink when
that port is active and receiving activity.

LAN Port

Thursday, December
14, 2023
 11
F. PS/Port
 The PS/2 connector is a 6-pin Mini-DIN connector used for connecting
some keyboards and mice to a PC compatible computer system.
 Its name comes from the IBM Personal System/2 series of
personal computers.
 The PS/2 designs on keyboard and mouse interfaces are electrically
similar and employ the same communication protocol.
 However, a given system's keyboard and mouse port may not be
interchangeable since the two devices use a different set of commands.
 Today this connector has been replaced by USB

PS/2 Port (MICE)

PS/2 Port (KEY BORD)
Thursday, December
14, 2023
 12
G. power supply port
 A power supply is a device that supplies electrical energy to one or more
electric loads.
 The term is most commonly applied to devices that convert one form of electrical
energy to another (e.g. mechanical, chemical, solar) to electrical energy.
 A regulated power supply is one that controls the output voltage or current to a
specific value.
 Every power supply must obtain the energy it supplies to its load, as well as
any energy it consumes while performing that task, from an energy source.

Power Supply Port Thursday, December

14, 2023
 H. Video Graphics port
13
 Video Graphics Array (VGA) connector is a three-row 15-pin DE-15
connector.
 The 15-pin VGA connector is found on many video cards, computer
monitors, and some high definition television sets.
 On laptop computers or other small devices, a mini-VGA port is sometimes
used in place of the full-sized VGA connector.

Thursday, December
14, 2023
 Connectors
14

 CPU
 known as microprocessor or processor
 It is responsible for all functions and processes

Thursday, December
14, 2023
 Cont..

15

 The CPU is comprised of three main parts

1. ALU (Arithmetic Logic Unit)

2. Control Unit (CU)

3. Registers: Stores the data that is to be executed next.

Thursday, December
14, 2023
 Start Up And Shutdown Computers Properly
16 A. Starting the computer
Starting your computer is also known as booting the computer.
It is important to switch on your computer on in the correct way because the computer will check the
peripheral devices on start up.
Starting the computer will also start the operating system.

Sequence for starting a computer

1) Check peripheral device connections.
2) Turn on power at the power outlet.
3) If the monitor has a separate switch, turn it on and Switch on the printer.
4) Check to see if there is a floppy disk in the floppy disk drive if your computer has one. Eject the disk to
ensure the computer starts from the hard drive.
5) Switch on the system unit. If using a desktop PC the power switch is usually a button on the front or side of
the system unit. If using a laptop the power switch is usually at the top of the keyboard.
Thursday, December
6) The computer will perform a start-up routine. When the start-up routine has completed then the operating
14, 2023
 Logging The System (Computer)
17 A. What is a User Accounts?
 User accounts are the primary means of access for real people to the system.
 These accounts insulate the user and the environment, preventing the users
from damaging the system or other users, and allowing users to customize
their environment without affecting others.
 If you have only one computer in the house, but more than one person who
uses it, you can set up a separate user account for each person. That way, they
can have their own settings, and customization.
 There are three levels of user accounts in Windows XP which are
administrator, limited and guest.
 Each account has a different set of account rights. Listed below are the types
of accounts and what rights are assigned to each account type.
Thursday, December
14, 2023
 A. Administrative Account
18
Only administrative level users have full system access including access to
other user accounts.
Windows XP requires at least one administrative account which was created
during the Windows XP installation.
This account is responsible for maintaining all other user accounts and system
resources. Account rights are:
 Install software and hardware
 Create, modify and delete user accounts
 Access all files
 Create or change passwords for all user accounts
 Modify names, pictures and account types
Thursday, December
14, 2023
 B. Limited User Account
19

A limited user account is an account created for regular users of the

computer.
It is suggested that the administrator also created a user account and
only uses the administrative account for system maintenance.
Account rights are:
Do not have rights to install software or hardware.
Allowed access to already installed software.
Can modify own user account with exception of account name or
type. Thursday, December
14, 2023
 C. Guest User Account
20

A guest user account is an account that used when someone needs to

access the computer for a short period of time – such as a temporary
employee.
No actual account is defined but the guest account needs to be
activated by the administrator before it can be used.
Account rights are:
Do not have rights to install software or hardware.
Cannot modify guest account or profile.
 You must have a computer administrator account on the computer
and be logged in as an administrator to add a new user to the
computer.
Thursday, December
14, 2023
 Log On To System
21

The computer you are using may have been set up so that you need to log on to
the computer in order to be able to access the software and stored data.
This is a security feature that is often in place for computers in the workplace,
school, college or other large organisation.
If you need to log on you will see a box on the screen asking you for two items
of information that you need to type in:- Username and Password.
Usernames and passwords are set (for each authorized user) by the IT
Administrator for the organisation.
Your teacher or IT Department (in an organisation) will provide you with these
details. Thursday, December
14, 2023
 Create And Manage Account
22
 To get at the settings for the User Accounts, click Start and then
Control Panel.
 There are many situations that setting up multiple users can be
beneficial. Some examples:
A home computer that several family members use.
A work computer that is used by different employees.
A work computer that is used by a temporary employee.
By implementing user accounts in these situations each user has a
personalized computing environment and their data is protected from
access by other users. Thursday, December
14, 2023
 Creating & Modifying User Accounts
23

1. To open the User Accounts tool, open Control Panel from the Start menu, and then double click User
Accounts.
2. Click Create a new account in the Pick a task list box.
3. Type the name that you want to use for the account, and then click Next.
4. Type the name that you want to use for the account, and then click Next.
4. Click Computer administrator or Limited (Standard), depending on the type of account you want to
assign to the new user, and then click Create Account.

Thursday, December
14, 2023
 To Make Changes To An Account
24
1) To open the User Accounts tool, open Control Panel from the Start menu, and then double
click User Accounts.
2) Click Change an account in the Pick a task list box.
3) Click the account that you want to change.
4) Select the item that you would like to change:
5) Click Change the name to change the name that appears on the Welcome screen for the
account.
6) Click Change the picture to change the picture that is used to represent the user account.
You can use any image file on the computer for the user's picture.
7) Click Change the account type to change the account type to increase or decrease the
user's rights on the computer.
8) Click Create/change the password to create or change the password for the user and create
or change the password hints.
9) Click Delete the account to delete the user account from the computer. When you delete the
Thursday, December

account, you are given the option to save the user's files on the computer. 14, 2023
 To Change Users Without Logging Off
25
1. Click Start, click Log off, and then click Switch User.
2. On the Welcome screen, click another user account icon.

Thursday, December
14, 2023
3. Click Start, click Log off, and then click Log off.
 Shutting Down A Computer Windows Operating System
26
It is good practice to use the correct shut down procedure when you want to
turn off your computer so that you do not lose data.
If you still have any software applications or files open they will be
displayed at the bottom of the screen. Each of the applications and files must
be closed.
You may get a message asking you to confirm whether files need to be saved.
Make sure you save any work you have done before you turn off the
computer.
 Depending on whether or not you have had to log on to start using a
computer, you will need to follow a different sequence shutting down the
computer. Thursday, December
14, 2023
 Logging Off
27
If you have had to log on to the computer when you started the session, then you need to log off when you finish
your session on the computer.
Logging off means you are disconnecting the computer from the network and no one else will be able to access
the same computer unless they also have a log on (username and password).
You must log off the computer regardless of whether or not you will be turning off the power.

To log off a computer:

1. Close all files (remember to save your latest work if necessary).
2. Close all software programs.
3. Remove floppy disks or other storage media from drives if necessary.
4. Click the Start button on the taskbar (at the bottom left corner of the screen) to see the Start menu.
5. Click on Log Off (at the bottom of the menu).
6. A message box will appear on the screen asking you to confirm that you want to log off. Click on Log Off.
Thursday, December
14, 2023
7. A final message box will appear telling you ‘It is now safe to turn off your computer.
 Sequence For Shutting Down A Computer
28
Follow this sequence if you do not have to log off first.
1.Close all files (remember to save your latest work if necessary).
2.Close all software programs.
3.Remove floppy disks or other storage media from drives if necessary.
4.Click on Start on the taskbar.
5.Select Turn Off computer from the Start menu.
6.Check that Turn off is selected.
7.Click on OK to confirm.
Your computer may automatically turn the power off but if not you will get a
message like ‘It is now safe to turn off your computer.’
1.Switch off the computer and the power outlet.
Thursday, December
14, 2023
29

Thursday, December
14, 2023
 30
Introduction To Microsoft
Windows
 GUI (Graphical User Interface)Displays graphics (blue background) and
Displays text
 Desktop Backgrounds
 Icons  An icon is a small picture that may appear on your desktop.
 Double left-clicking on an icon is an easy way to open a program, files or
other items (such as storage drives).
 Icons allow you quick access to all of these items.

Thursday, December
14, 2023
 31
Customize Desktop
The desktop is the background screen that appears as soon as the computer has finished starting
up.
The desktop is part of the operating system software, so its appearance is controlled by system
settings.
Desktop windows Window is an area on the screen that displays programs or information.
Windows are also used in application programs to display a document when it is open.
There are several features of windows including:
 Title bar: This is a bar that appears at the top of the window. It includes the name of the
program or folder.
 Minimize: This option shrinks the window to its smallest size.
 Maximize: This options makes the window expand to its largest size.
 Close: This will close the window. If you need to save your work, a program will usually ask
you to save before closing.
Thursday, December
14, 2023

 Scroll bar: This is a slider on the right-hand side of the window that allows you to move down
 The Task Bar
32
The Task bar is a horizontal bar at the very bottom of the desktop. It
shows any applications or windows that are open.
If there is more than one document open in an application it will
show the name of the application and the number of files open.
The Start menu You can left-click the Start button on the Task bar
to see the Start menu.
This menu allows you to:
access information about the computer system you are using
access controls for changing the way that information is displayed
access application programs that are installed on the computer.
Thursday, December
14, 2023
33 Start Button
 Programs
 Settings
 Documents
 Shut Down Computer

Thursday, December
14, 2023
 Accessing System Information And Setting
34
The Control Panel Enables you to view and change settings to things like:
 Date and time-date and time information.
 The system and security- manage computer system.
 Network and internet-manage connection.
 Programs- install or uninstall program.
 Printers and faxes—shows printers and faxes and their settings etc.
The Control Panel window contains many icons that represent different
controls of information about the computer system. You can access any of these
by double left-clicking on an icon.
It is possible to customize your desktop, for example, to change the
background pattern and the style. You do this through the Control Panel.
Thursday, December
14, 2023
 Change Date And Time
35
Follow these steps to change the date and time on your computer clock.
1. Click on Start on the Task bar.
2. Click on Control Panel.
3. Double-click on the Date and Time icon.
i. The tabs here give you options for how the time and date is displayed and allow you to set the correct time on the
computer’s clock if necessary.
ii. Check the following options are set on your computer:
4. Click on the Time Zone tab.
5. Select ‘Aus Eastern Standard Time’ from the drop-down menu.
6. Click on the Date & Time tab.
7. Click on the drop-down menu and select the correct month.
8. Use the up and down arrows to select the year.
9. Click on the date in the calendar to select the day.
10.Under the clock, use the up and down arrows to select the correct time. Thursday, December
14, 2023

11.Click on OK to save the changes you made OR click on Cancel if you don’t want to save the changes.
 Check printers and faxes
36

 Now we’ll look at how to check the settings for the printers that are connected to
your computer.

1. Open the Control Panel.

2. Double-click the Printers and Faxes icon.

Printers and Faxes options (in Windows XP)

 1. Click on a printer to see the corresponding list of Printer Tasks listed to

the left. To perform any of these tasks, click on the task name in the list.
2 Right-click on the printer icon to see a drop-down menu with additional options.
Thursday, December
14, 2023
 Change printer preferences
37
1. Right-click on a printer icon and select (with a left-click) Printing Preferences from
the drop-down list.
2. In the Preferences box, click on each of the tabs and notice
the options that are available. You can change the paper

 size or paper orientation under the Page Setup tab

Thursday, December
14, 2023
 Open and close an application program
38
 Follow theses steps to see what programs are installed on your computer and to open one of the
programs.
1. In the Start menu, click on All Programs to see a list of all the application programs on the
computer.
2. Move the mouse across to the list of programs and then up or down the list to the program you
want to use. Click on the name of the program to open it.
 Note that if a name has a small arrow next to it, a sub-menu appears when you click on the name.
3. If your computer has Microsoft Office listed under All Programs, click on
Microsoft
Office. Then move the mouse across to the sub-menu and click on Microsoft Office Word.
4. The program will take a few moments to open. A new blank document will be displayed in the
Microsoft Word window.
Click on Microsoft Office then move the mouse across to the sub-menu and click on Microsoft Word
Close the
To close the program click on the Close button at the top right of the
program
window. Thursday, December
14, 2023
 Desktop Icons
39

A computer desktop provides you with an easy way of identifying,

organising and accessing stored data and programs on your
computer.
A computer desktop can display shortcuts to get to application
programs and storage devices (such as the hard drive).
You can also create your own shortcuts to places on a hard drive or
network, so that you can open particular websites or files and
folders quickly.
All these shortcuts are displayed on the desktop as icons. There are
different styles of icons depending on what they represent.Thursday, December
14, 2023
 Create Desktop Icons/Shortcuts
40
Now try customising your own icons/shortcuts on your desktop.
We will practice two ways of creating a desktop icon:
1. Click and drag an item from a menu.
2. Use the Create shortcut command in a window’s File menu.
You can also place shortcuts to storage media drives on the
desktop. You would do this if you are regularly using these items.

Thursday, December
14, 2023
 Create A Desktop Icon To Open The DVD/CD Drive
41 I. Double-click on My Computer (on the desktop).

II. Click DVD/CD Drive and drag this item to the Desktop.

III.The following icon will now be on your desktop:

Change the picture for a shortcut/icon

You can change the picture for a shortcut/icon by selecting from a range of icons
provided by the operating system.

1.Right-click the shortcut/icon you want to change so that a menu appears.

2.Click on Properties.

3.Under the Shortcut tab, click on Change Icon. Thursday, December

14, 2023
 42

Arrange icons on the desktop

1. Right-click on an empty area of the desktop—not on an icon. A menu
appears.

2. Click on Arrange Icons By, then from the sub-menu choose your
preference.

Thursday, December
14, 2023
 Create directory and subdirectory
43

1) To create directory open the location what you want (drive)

2) Right click New Folder Name
3) If sub folder open folder and Right click New Folder Name
4) To manage directory right click on property.
5)To Copy, move, Rename, Delete directory (right click on directory)

Thursday, December
14, 2023
 Selecting, Opining, Renaming, Deleting And Moving Files
44
1. To select file click on file(if many file hold ctrl + file).
2. To open file double click file/right click and open.
3. To rename file right click file click rename give name of file.
4. To delete file right click file click delete.
5. To move file right click file click move select place to move (if
windows 10 cut).

Thursday, December
14, 2023
 45 Restoring deleted files
 If files are deleted temporarily we can restore on recycle bin.
1. Open recycle bin select file you want to restore click
restore.
Formatting disk Drives
 If your disk/ computer attack by virus you can format to default factory
1. Open the disk you we to format right click the disk click format.
2. If you a warning message click ok.

Thursday, December
14, 2023
46

Thursday, December
14, 2023