Steps of Project Management and

Project Management Life Cycle

Waqar Azeem
Manager Business Incubation Center, LGU
 PROJECT MANAGEMENT STEP
BY STEP

• 1st Step: Identify the problem

What the problem is? Who is being affected? How problem is
affecting? Why is the problem exists? Where it is?
Remember: if the problem is not fully and clearly defined, before
starting a project, it leads to “solution jumping” i.e. answering
without understanding the question.
PROJECT MANAGEMENT STEP
BY STEP
• Step 2: Identify and define the best project solution.
• What to be done? What’s the best possible solution?
• The team prepares project definition documents, which
consist of a comprehensive narrative description of the
preferred execution approach, the criteria for project
completion, and the definition of project success.
PROJECT MANAGEMENT STEP
BY STEP
• Step 3: Identify task and resource requirements
• What to be done? How to be done?
• This is scope management.
• What is included in project. What is not.
• Clearly define the scope
PROJECT MANAGEMENT STEP
BY STEP
• Step 4: Prepare the schedule of work and resource allocation.
• The Schedule Has Many Uses Project schedules are created
to serve three purposes:
• to calculate an estimate of the total duration of the project
• to inform task performers about who should be doing what
and when
• to provide documentation that can be used to track and
control progress of the project.
PROJECT MANAGEMENT STEP
BY STEP
• Step 5: Estimate project cost and prepare budget.
• What is the cost of the budget? Financial matters of the
project.
• The overall project cost is allocated to individual elements
of the project,
thus creating a budget for each major work element.
PROJECT MANAGEMENT STEP
BY STEP
• Step 6: Analyze risk and stakeholder management.
• What might disturb the project triangle. Identify and control
them.
• Identify the project stakeholders.
• Learn about their roles and see how to manage them.
PROJECT MANAGEMENT STEP
BY STEP
• Step 7: Maintain control and communication during
execution.
• What is being done to achieve project scope.
• Tasks are being carried out and progress information
reported.
• Learn about their roles and see how to manage them.
PROJECT MANAGEMENT STEP
BY STEP
• Step 8: Manage to an orderly closeout.
• Closing activities of the project.
• This step is often characterized by the development of a
punch list.
• A punch list is a relatively small list of tasks that the project
team needs to complete in order to close out the project.
• the team should conduct lessons learned studies, to examine
what went well and what didn’t.
Project Initiation Project Charter
Documents Low cost, HR, High risk & influence
& Reports

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cost & a
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HR, n
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High Cost & HR, less risk & influence Project

Accepted Execution Management
Deliverables Plan

MONITORING AND CONTROLLING

Risk, Stakeholder’s influence Cost of change in scope

HR, Cost

Initiation Planning Execution Closing

Project Reports &

Project Charter Deliverables Closing
Management Plan
Documents