Disaster Risk Reduction

📣
and Management Service ☔

Virtual Contingency Planning

📣 WHAT IS ☔
CONTINGENCY
PLANNING?
 DEFINITION OF CONTINGENCY PLANNING
Republic Act No. 10121:

“A management process that

analyzes specific potential
events in a state of uncertainty
and establishes response
arrangements in advance to
enable timely, effective and
appropriate responses to such
events and situations.”
3
 DEFINITION OF CONTINGENCY PLANNING
IFRC Contingency Planning Guide 2012:

“Aims to prepare an organization to

respond well to an emergency and its
potential humanitarian impact. It involves
anticipating a specific hazard based on
specific events or known risks at local,
national, regional or even global levels
(e.g., earthquakes, floods or disease
outbreaks), and establishing
operational procedures for response,
based on expected resource requirements
and capacity”
CONTINGENCY PLAN Salient Features:
✔ Hazard-specific;
✔ Flexible, revisited and
updated annually;
✔ Preparedness plan turns
into response actions
which include alternative
course of actions to
address the gaps in the
preparedness plan
📣 WHY ☔
CONTINGENCY
PLANNING?
 WHY CONTINGENCY PLANNING?

CONTINGENCY PLANNING is
our commitment to the Sendai
Framework for Disaster Risk
Reduction (SFDRR) 2015 - 2030
 CP is required by RA 10121
Rule 6, Section 4 (3),
Implementing Rules and
Regulations (IRR) :
“The Provincial, City and
Municipal DRRMOs or
BDRRMCs, in coordination with
concerned national agencies
and instrumentalities, shall
facilitate and support risk
assessments and contingency
planning activities at the local
level.”
 Other National Policies
• National DRRM Framework
• National Disaster Response Plan
• EO No. 82 , s 2012
• NDRRMC MC No 04, s. 2012
• DBM-NDRRMC-DILG JMC 2013-1
• NDRRMC-DILG-DBM-CSC JMC
2014-1
• DILG Seal of Good Governance
• DILG Project LISTO

Taken from OCD Presentation on Contingency Planning

 WHY CONTINGENCY PLANNING?
The Philippines is at risk to disasters
World Risk Index Report 2019
9th in 2009
6th in 2010
3rd in 2011 - 2013
2nd in 2014
3rd in 2015 - 2018
9th in 2019

Taken from OCD Presentation on Contingency Planning

 43,810 21,949
📣 SCHOOLS
EXPERIENCED
EXPERIENCED
HUMAN-INDUCED
NATURAL HAZARDS HAZARDS
☔
Vulnerability of the Education Sector
Vulnerability of the Education Sector
 8,940 39,738 25,191 25,559 977
EVACUATION TROPICAL FLOODS EARTHQUAKE VOLCANIC

📣
CENTERS CYCLONES S ERUPTIONS

Vulnerability of the Education Sector

☔
 479 8,940 15,662 10,883 19,001
TSUNAMIS LANDSLIDES FIRES ARMED OTHER

📣
CONFLICT HAZARDS

Vulnerability of the Education Sector

☔
📣 WHO ARE
INVOLVED IN
CONTINGENCY
PLANNING? ☔
 Many heads are better than one
Taken from OCD Presentation on Contingency Planning
📣 WHEN DO WE DO
CONTINGENCY
PLANNING? ☔
 WHEN DO WE DO CONTINGENCY PLANNING?

1. 2. 3. 4.
As early as LATER, when we JUST BEFORE RIGHT AFTER the
NOW? have more the event to maximize exact damage is
information ? information ? known?

Taken from OCD Presentation on Contingency Planning

 WHEN DO WE DO CONTINGENCY PLANNING?

“It is better to plan when it is

not needed, than not to have
planned when it was
necessary.”
Taken from OCD Presentation on Contingency Planning
 WHERE TO APPLY CONTINGENCY PLANNING?
✔ Natural hazards
✔ Human-induced hazards
✔ Crises
✔ Planned events
✔ Sudden increase of displaced
population
✔ Sudden shortage of funding
✔ Epidemic
Taken from OCD Presentation on Contingency Planning
 Output 1.
📣
INTRODUCTION
 INTRODUCTION

❖ WRITE A NARRATIVE TO
DESCRIBE THE OVERALL PROFILE
OF THE REGION
 COMMON SOURCES FOR CP
NARRATIVES
DEPED ISSUANCES

❖ LEARNING CONTINUITY PLAN (LCP)

❖ RESPONSE PLAN
❖ REQUIRED HEALTH STANDARDS (RHS)
❖ ALTERNATIVE WORK ARRANGEMENTS (AWA)
 COMMON SOURCES FOR CP
NARRATIVES
OTHER-RELATED DOCUMENTS
❖ MAPS
❖ DISAGGREGATED DATA ON POPULATION AND
RESOURCES
❖ SITUATION REPORTS AND STATISTICS
❖ COVID-19 ADVISORIES
❖ HISTORICAL DATA/RECORDS ON PAST DISASTERS OR
CRISES
❖ DRRM UPDATES AND TRENDS
 Output 1.
📣
OBJECTIVES
 OBJECTIVES
Enumerate the objectives of the CP to achieve
the desired goal. The objectives must be
stated SMARTER.
S – pecific clearly and exactly presented or stated; precise or exact
M – easurable an adequate or due portion is quantifiable
A – ttainable capable of being achieved
R – ealistic resembles real life; very much like the actual setting
T – ime bound a period of time is planned for a particular action
E – xtending can be continued and replicated in other situations
R – ewarding recompenses effort; generates feeling of fulfillment
 OBJECTIVES
Example:
• Align the Contingency Plan with the National Contingency
Plan and DepEd Learning Continuity Plan for COVID-19
• Set the response and rehabilitation or early recovery roles
and functions of the DepEd C.O., and the affected and
assisting regions for purposes of education continuity in the
midst of COVID-19
• Establish the coordination and communication mechanisms
among the C.O., and the affected and assisting regions on
COVID-19
 OBJECTIVES
Example:
• Provide guidance for the continuing capacity
building of DepEd offices and schools
• Support the identification of needed equipment and
supplies to reduce the impacts of the COVID-19
• Determine the preparedness and prevention and
mitigation measures to mitigate the impacts of the
COVID-19
 Output 2.
📣 IMPACTS AND
SCENARIOS
 SCENARIOS
BAD WORSE WORST
SITUATION
SCENARIO SCENARIO SCENARIO
DESCRIPTION OF EVENT

IMPACT ON HUMAN LIVES

IMPACT ON INFRASTRUCTURE,
FACILITIES, AND
ENVIRONMENT

RESPONSE CAPABILITIES
SCENARIOS: ex. RESPONSE
BAD WORSE WORST
Local capacities in Around 70% of Hospital facilities in
bed capacities and the area are
Metro Manila,
other hospital overwhelmed by
Calabarzon, and
facilities have COVID-19 patients
Central Luzon
have not utilized
contracted the
COVID-19 and are
still functional 31
 Output 3:
📣 ACTIVATION, DEACTIVATION,
AND NON-ACTIVATION
 ACTIVATION
• Activation – include triggers or
situations when to use the CP
Examples:
⮚ Opening of Classes on 24 August 2020
⮚ Occurrence of Magnitude 7.2 Earthquake
⮚ Armed conflict encounter 50 meters near the
school premises
EXAMPLE: ACTIVATION GUIDELINES

Once the SY 2020-2021 opens on 24

August 2020, this Contingency Plan will
be activated and implement the
necessary response actions at all levels
of the Department

34
 DEACTIVATION
• Deactivation – include triggers or
situations when the CP will be terminated
or be removed of its effectivity

Examples:
⮚ Normalcy of the situation
⮚ Transition to early recovery
⮚ Demobilization of response activities
EXAMPLE: DEACTIVATION GUIDELINES

✘ The trigger for deactivation of this CP will be

based on the declaration of the Secretary, RDs,
SDSs and School Heads upon the
recommendation of IATF and other authorized
government agencies.

36
 NON-ACTIVATION
• Non-activation – include the
situations when there is no need to
activate the CP

Examples:
⮚ Situation is no longer threatening
⮚ Predicted hazard or event did not take place
• Depending on the nature of the
hazard/event, the CP may be
maintained as a “continuing plan” or a
plan that can still be utilized for future
use in case the same hazard will occur.
 Output 4:
📣 COORDINATION,
COMMAND, AND CONTROL
Instructions

1. Illustrate using a flow chart to indicate how the CP will

be activated for implementation. The flow chart must
clearly depict the activation triggers.

2. Likewise, the flow chart should also indicate how the

responses operations based on the CP will be
deactivated. Deactivation triggers must clearly be
depicted.
Example
 Output 5:
📣 RESPONSE AND EARLY
RECOVERY MEASURES
After you identify the activation and non-
activation of the CP, specific actions are
necessary to enumerate for the following:
Template for Schools
 Output 6:
📣
PREPAREDNESS
MEASURES
DepEd Central Office, Affected Regions,
and Assisting Regions
• Pictures and narration of established and planned School
Preparedness Measures for COVID-19
• Inventory and Needs of PPEs and COVID-19 Equipment
• Status of School Clinic
• BHERT and School coordination status
 CONTINGENCY PLAN
• Cover Page
• Objectives – Output 1
• Impacts – Output 2
• Scenarios – Output 2
• Activation, Deactivation, and Non-Activation – Output 3
• Coordination - Output 4
• Command and Control – Output 4
• Response and Early Recovery Measures – Output 5
• Preparedness Measures – Output 6
Taken from OCD Presentation on Contingency Planning