CCS ENGAGEMENT

COMMITTEE

Summarized Structure of the CCS

Engagement Committee
Proposed for Review by Ops Dir & HR
Committee Layout
President
President

Vice Presidents (LOJ & Gwest)

Secretaries (LOJ & Gwest) Treasurers (LOJ & Gwest)

All Ordinary Members (18-25 members)

Gwest Birthday Club LOJ Birthday Club LOJ Month End Gwest Month
Coordinators Coordinators Events Crew End Events Crew

Décor Coordinators Entertainment Food & Beverage Sports and

Coordinators Coordinators Gaming
Coordinators
 President
• The President of the committee must be nominated in fairness
without regard for rank or position within CIL.
• The Committee President provides relevant guidance and
support to Vice-Presidents and remainder of the Executive
Body.
• The President will sit in at committee meetings held by Vice-
Presidents once a month as needed.
 Vice Presidents
• A Vice President is assigned for each office/site (G-West and
LOJ)
• Responsible for the overall function and coordination of event
planning and execution
• Responsible for hosting and leading weekly Committee
Meetings
• Ensuring all assigned members are carrying out their relevant
functions and roles
 All Ordinary Members
• Committee Members are Ideally people who demonstrate a
sincere interest in employee engagement and willingness to
assist and grow with the Team!
• 2-3 members from each Department/Campaign is
recommended
• Members can choose to make their intentions or more
specialized interests be known by the Team based on the roles
to be filled.
Birthday Club Coordinators
• To be Segmented for Gwest and LOJ
• 3-5 Coordinators per site
• Focus on collecting birthday club monthly $200 contribution
from each employee to go towards monthly birthday
celebrations/recognition
• Responsible for decorating cubicles and making birthday
announcement
• Ensuring that all Birthday planning and executions are carried
out in a timely and organized manner.
Month End Crew
• To be Segmented for G-west and LOJ
• 3-5 Coordinators per site
• Focus on planning/drafting month end ideas/suggestions
pooled from committee meetings
• Working out cost efficient executive budget based on Market
Research based on planning
• Coordinating fund raisers within the month for month end
activities to be approved by CCS
• Liasing with Treasurer for funding assistance where necessary
with detailed budget requests based on market research.
Décor Coordinators

• Responsible for Décor planning and setup

• Carries out Décor market research to be submitted to the
Birthday Club and Month End Crew for their budgeting
• Responsible for ensuring Birthday Club and Month End Crew
are equipped with Décor in the most cost efficient manner
• Designing and layout of Décor
Etc.
Entertainment Coordinators

• Responsible for organizing Entertainment elements of all

events
• Music coordination
• Coordinating performances and activities to go with event
themes
Food & Beverage Coordinators

• Responsible for carrying out the relevant market research for

budgeting in the most cost efficient manner
• Planning and choosing of food and beverage options to suite
budgeting and event type
• Coordinating with Treasurer and Vice President to make
selection on the relevant Food and Beverage
Ideas/suggestions
Sports and Gaming Coordinators

• Responsible for all Sporting and Gaming activities to Spice up

each and every event
• Focus on raising funds from both the Birthday Club and Month
End Crew to gradually acquire in-house gaming choices for the
Teams’ use
• Planning and coordinating of in-week Sport and Gaming
tournaments within campaigns, across campaigns and across
both sites (company wide)
• Planning and coordinating annual CCS Sports Day .
• Planning and coordinating gaming tournaments across Teams.
Suggestions/Feedback ?
• Please share your Suggestions and feedback Here